Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). City Attorney

80968--Legal case files
80971--Claim petitions
80972--Legal opinions
80973--Office files
80974--Quarterly reports
23920--Record index

AGENCY: Salt Lake City (Utah). City Attorney

SERIES: 80968
TITLE: Legal case files
DATES: 1940-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These files contain both active and closed lawsuits filed by or against the city. They are used in pleading the case in court, and later for research purposes and in the preparation of similar lawsuits. These files include various court pleadings, related correspondence, research material, copies of cases, and attorney's notes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after case is closed and then destroy.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 5.

This retention is based upon the administrative needs expressed by the Office and the historical value of the records. They document the actions of the City Attorney in Utah's largest city.

PRIMARY DESIGNATION

Protected. 63G-2-305 (17)


AGENCY: Salt Lake City (Utah). City Attorney

SERIES: 80971
TITLE: Claim petitions
DATES: 1978-
ARRANGEMENT: Numerical by petition number
ANNUAL ACCUMULATION: 2.20 cubic feet.

DESCRIPTION: These are copies of petitions filed with Salt Lake City claiming specific damages were caused by city employees or equipment. These documents include correspondence, copies of petitions, and police reports if applicable.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the Office. The record copy of all petitions is maintained by the City Recorder.


AGENCY: Salt Lake City (Utah). City Attorney

SERIES: 80972
TITLE: Legal opinions
DATES: 1960-
ARRANGEMENT: Alphabetical by department or subject

DESCRIPTION: These are copies of legal opinions rendered by the Attorney's Office to various city departments and to others in the course of city business. They are necessary to maintain consistency in opinions for related matters.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This retention is based upon the administrative needs expressed by the Office and the historical value of the record of documenting the actions of the City Attorney.


AGENCY: Salt Lake City (Utah). City Attorney

SERIES: 80973
TITLE: Office files
DATES: 1980-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 4.30 cubic feet.

DESCRIPTION: These files contain convenience copies of agreements, ordinances, and resolutions prepared by the Attorney's Office.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the Office. The City Recorder maintains the record copy of all agreements, ordinances, and resolutions.


AGENCY: Salt Lake City (Utah). City Attorney

SERIES: 80974
TITLE: Quarterly reports
DATES: 1977-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are quarterly reports on the Governmental Immunity Expenditures. They are used to determine numbers of injury and damage claims paid each quarter. These report include date, numbers of injury and damage claims, number approved and denied, and actual amount paid.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention is based upon the administrative needs expressed by the Office. Since the City of Salt Lake is self-insured this information is very important for budget planning, for projecting future costs of injuries and damages; and for determining the level of insurance coverage.


AGENCY: Salt Lake City (Utah). City Attorney

SERIES: 23920
TITLE: Record index
DATES: undated
ARRANGEMENT: alphabetical

DESCRIPTION: This is the index of Record No. 1 and 2, Salt Lake City. It appears to index primarily plaintiffs against Salt Lake City. The records the index provide access to are unknown.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 5.

Finding aids facilitate access to records.

PRIMARY DESIGNATION

Public