Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). City Auditor

AGENCY: Salt Lake City (Utah). City Auditor

SERIES: 4899
TITLE: Annual financial reports
VARIANT TITLE: Annual reports
Comprehensive annual financial report
DATES: 1914-
ARRANGEMENT: Chronological

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

This disposition is based on the value of these records in documenting the city's financial results and activities.

PRIMARY DESIGNATION

Public

AGENCY: Salt Lake City (Utah). City Auditor

SERIES: 4944
TITLE: City-county building public safety report
DATES:
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs, operations and productivity.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 36.

PRIMARY DESIGNATION

Public

AGENCY: Salt Lake City (Utah). City Auditor

SERIES: 20085
TITLE: Outside businesses and agencies final audit reports
VARIANT TITLE: Audits performed on outside business or agencies
DATES: 1992-
ARRANGEMENT: Alphabetical by business name

DESCRIPTION: These are financial audits performed on businesses and agencies that conduct business with and within Salt Lake City (i.e., utilities, car rentals, hotels, motels, restaurants) and who pay taxes and revenue to Salt Lake City.

RETENTION

Retain 6 years or until imaged.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 5 years or until imaged and then transfer to State Archives with authority to weed.

Optical disks: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public

AGENCY: Salt Lake City (Utah). City Auditor

SERIES: 20086
TITLE: Outside business or agencies audit working papers
DATES: 1992-
ARRANGEMENT: Alphabetical by business name

DESCRIPTION: These are the working papers for financial audits performed on businesses or agencies that conduct business with and within Salt Lake City. They are used for reference purposes and to determine how an audit was undertaken. They include spreadsheets, copies of source documents, memoranda, and audit notes.

RETENTION

Retain 1 year after completion of next agency audit report

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after completion of next agency audit report and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 18.

PRIMARY DESIGNATION

Private

AGENCY: Salt Lake City (Utah). City Auditor

SERIES: 24917
TITLE: Appropriation budget
DATES: 1928-
ARRANGEMENT: Chronological

DESCRIPTION: 'Estimating the anticipated revenues and providing for the support of the government of the Salt Lake City Corporation,' this series contains the report produced annually by the Board of Estimate and Apportionment, which included the City Auditor. The intent of the report was to estimate the amount of monies needed to fund various city departments and programs for the coming year. Sections include an index, letter of transmittal, the actual tables of figures (often with budget numbers for each program), followed by a certification by the City Recorder.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public