Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Community Affairs

16404--Citizen's complaints log
16405--Citizen's complaints action orders
16406--Mailing lists
16407--Fire prevention grant files

AGENCY: Salt Lake City (Utah). Community Affairs

SERIES: 16404
TITLE: Citizen's complaints log
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This log is used to record complaints received through the city's "NEED" line (535-6333). Information is entered into the log as a call is received and includes: name, address and telephone number of the caller; reason and location of the complaint; department and person routed to; and action number. At this point, information is entered into the computer generating the 'Action Order'.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 5 years and then destroy.

APPRAISAL

Administrative Legal

This retention is based upon the administrative needs expressed by the bureau and the statute of limitations period UCA 78-12-24.


AGENCY: Salt Lake City (Utah). Community Affairs

SERIES: 16405
TITLE: Citizen's complaints action orders
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: This automated system records complaints received through the city's "Need" line (535-6333). Information is entered into a log as call is received then information is entered into the computer generating the "Action Order" which is then routed to responsible department and person. Action orders are returned to Community Affairs within a two week period with a response added.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

Computer magnetic storage media: Retain in Office for 2 years and then put to tape.

Computer magnetic storage media: Retain in Office for 1 year and then Erase.

Paper: Retain in Office for 4 years and then Erase.

APPRAISAL

Administrative Legal

This retention is based upon the administrative needs expressed by the bureau and the provisions of the statute of limitations (UCA 63-12-24).


AGENCY: Salt Lake City (Utah). Community Affairs

SERIES: 16406
TITLE: Mailing lists
DATES: 1987-
ARRANGEMENT: Alphabetical by subject, group, and geography
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: These are the current mailing lists of Salt Lake City citizens by council district, neighborhood councils, special interest groups, boards, committee, or geographic areas for use of information dissemination, neighborhood council support, special events, special issues, or courtesy notifications for City Council hearings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Community Affairs

SERIES: 16407
TITLE: Fire prevention grant files
DATES: 1984-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain information associated with grants from the Federal Emergency Management Agency (FEMA). These grants were used for the installation of fire alarms for elderly and handicapped citizens.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Legal

This retention is based upon the administrative needs of the bureau and the provisions of OMB Circular A-102, Attachment C which indicate a retention of 3 years.