Bluffdale (Utah)
28472--Subdivision case files and maps29962--Council agendas
30383--Redevelopment Agency project files
30384--Community Development Block Grant project files
29013--Ordinances and resolutions
29251--General Plan
29360--Budgets
80614--Building plans
30760--Closed meeting recordings
AGENCY: Bluffdale (Utah)
SERIES: 28472
TITLE: Subdivision case files and maps
DATES: 1960-
ARRANGEMENT: Alphabetical by subdivision name
DESCRIPTION: These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).
RETENTION
Permanent. Retain for 50 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Subdivision review case files, GRS-663
AUTHORIZED: 01/31/2024
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after administrative need ends and then transfer to State Records Center. Retain in State Records Center for 50 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
Permanent files according to Schedule 20 in the Municipal General Records Retention Schedule 1998
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Includes any personal information in the file for parties involved in the subdivision development. May include copy of a personal check used for bonding, infrastructure or other personal information.
AGENCY: Bluffdale (Utah)
SERIES: 29962
TITLE: Council agendas
DATES: 1975-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These records document the agenda prepared for regularly scheduled, special, and emergency meetings of the Bluffdale City Council.These agendas include date, time, place, of council meetings, and list of items to be presented to the council for consideration.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 04/01/2020
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
These records have historical value based on their importance for documenting the legal actions taken by the city council.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-301(2) (2019).
AGENCY: Bluffdale (Utah)
SERIES: 30383
TITLE: Redevelopment Agency project files
DATES: 1999-
ARRANGEMENT: Chronological by project date.
DESCRIPTION: Record document the procedures taken by the Bluffdale Redevelopment Agency to see through project area improvements. Records include project plans, budgets, project area maps, site plan analysis, meeting minutes and agendas, public notices, participant lists, and related correspondence and memos.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 08/05/2022
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of major projects undertaken by the city redevelopment agency.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2019).
AGENCY: Bluffdale (Utah)
SERIES: 30384
TITLE: Community Development Block Grant project files
DATES: 1981-
ARRANGEMENT: Chronological by project date.
DESCRIPTION: These records document community development block grants (CDBGs) projects managed by Bluffdale City. Records incude project applications, budgets and reports.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Community development block grant historical records, GRS-667
AUTHORIZED: 08/05/2022
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of significant community development projects prioritized by the city of Bluffdale that met the requirements of the Federal Government's Community Development Block Grant program.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2019)
AGENCY: Bluffdale (Utah)
SERIES: 29013
TITLE: Ordinances and resolutions
DATES: 1978-
ARRANGEMENT: Chronological by adoption date.
DESCRIPTION: Ordinances document formal rulings of local legislative bodies, and include original ordinances and resolutions, codified ordinances, and indexes.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 08/05/2022
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of decisions and actions of the city council.
PRIMARY DESIGNATION
Public
AGENCY: Bluffdale (Utah)
SERIES: 29251
TITLE: General Plan
DATES: 2014-
ARRANGEMENT: N/A
DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Historical Legal
AGENCY: Bluffdale (Utah)
SERIES: 29360
TITLE: Budgets
DATES: 2010-
ARRANGEMENT: none
DESCRIPTION: The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 07/21/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical
AGENCY: Bluffdale (Utah)
SERIES: 80614
TITLE: Building plans
DATES: 1978-
ARRANGEMENT: Chronological
DESCRIPTION: These are blueprints and specifications submitted by building contractors when applying for a building permit for new construction of private residential or commercial structures. They are used in determining code compliance and enforcement of city building codes.
RETENTION
Permanent. Retain for 90 day(s) after end of project or program
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 90 days after Completion of Construction Project and then transfer to State Archives with authority to weed provided all inspections have been completed.
Microfilm master: Retain in Archives permanently.
APPRAISAL
Administrative Historical
This retention is based on the administrative needs expressed by the city. Building plans are only reviewed by a building inspector to guarantee that structures meet local building codes. They need only be kept 90 days after the end of construction in accordance with the provisions of the Uniform Building Code 1987, p. 303 which has been adopted by statute (UCA 58-50-17). Commercial building plans will be sampled as an example of commercial buildings being built in Bluffdale.
PRIMARY DESIGNATION
Public
AGENCY: Bluffdale (Utah)
SERIES: 30760
TITLE: Closed meeting recordings
DATES: 1999-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: This series includes recordings taken during meetings closed according to Utah Code 52-4-206 (1-2). If a public body closes a meeting under subsection 52-4-205(1), the public body shall make a recording of the closed portion of the meeting, which shall be complete and unedited from the commencement of the closed meeting through adjournment of the closed meeting.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Closed meeting records, GRS-1710
AUTHORIZED: 02/06/2024
FORMAT MANAGEMENT
Compact disc: Retain in Office for 15 years and then transfer to State Archives.
APPRAISAL
Legal
Must be kept permanently according to Utah Code 52-4-206(4)(2023).
PRIMARY DESIGNATION
Protected. Utah Code 52-4-206(5)(2023).