Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Mayor : Becker

82762--Executive action log
82763--Incoming office calls log
82764--Appointment calendar
82765--General correspondence files
82766--Current issues files
82767--Appointments files
17896--General housekeeping files
14607--City-County building restoration files
14608--Audit files
14609--Municipal association files
14623--General subject files
14624--Newspaper clippings
14625--Correspondence (outgoing)
14627--General subject files
14631--Petitions and proclamations
4865--Directory
4903--Coat of arms
4940--Publications

AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 82762
TITLE: Executive action log
DATES: 1985-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These logs record all documents signed by the Mayor. It is used to verify the arrival, the signature, and the departure of documents from the Mayor's Office. These logs include department received from, description of document(s), and date signed by Mayor.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This log is historically valuable because it documents the types of records signed by the Mayor and reflects the management style of the Mayor.


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 82763
TITLE: Incoming office calls log
DATES: 1985-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These log books document all incoming telephone calls to Mayor's Office. These books include person whom message is for, date, time, name of caller, agency or office represented, phone number, text of message, and type of call.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 months and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 82764
TITLE: Appointment calendar
DATES: 1985-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These calendars record all appointments of the mayor. These calendars include date, time, what meeting is about, name of contact person, phone number, and location of meeting. Also includes schedule request forms and briefing paper or information about meeting along with any correspondence from requestor.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center until expiration of term and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

Administrative Historical

This retention is based upon the administrative needs expressed by the office and the historical value of the record. These calendars are important in documenting the activities of the mayor and to reflect his management style and involvement in city affairs.


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 82765
TITLE: General correspondence files
DATES: 1984-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: These files contain the public correspondence of the Mayor. These files include thank you letters to or from Mayor, requests for information, press releases, letters of recommendation and welcome, letters of complaint along with the response, and correspondence to or from department heads, City Council members, and intergovernmental agencies.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

Administrative Historical

This retention is based upon the administrative needs expressed by the office and the historical value of the records. These files are important in documenting the mayor's policies, involvement, and style.


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 82766
TITLE: Current issues files
DATES: 1985-
ARRANGEMENT: alphabetical by subject
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These files contain all documentation concerning current issues under Mayor's jurisdiction. Some examples of present issues are: Children's Museum; Restoration of City and County Building; Fair Labor Standards Act; Mayor's Task Force for Appropriate Treatment of Homeless and Mentally Ill; Rose Park Sludge Dump; Trusts for Public Land Little Cottonwood Canyon; and Amtrak Issue. These files include copies of articles, laws, drawings, proposals, and staff studies.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until issue resolved in City Records Storage and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

Administrative Historical

This retention is based upon the administrative and historical needs of the Office. These files are important for documenting the involvement of the Mayor in major city issues.


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 82767
TITLE: Appointments files
DATES: 1985-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These files contain correspondence associated with the Mayor's appointments to city boards and committees. These files include correspondence, resumes, financial statements, letters of resignation, and letters of appointment.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

Administrative Historical

This retention is based upon the administrative and historical needs of the Office. These files are important for documenting the appointment of boards and committees.


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 17896
TITLE: General housekeeping files
DATES:
ARRANGEMENT:

DESCRIPTION:

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14607
TITLE: City-County building restoration files
DATES: 1985-1991
ARRANGEMENT: None

DESCRIPTION: These files document the restoration and earthquake retrofitting of the city-county building. They include the records of Phil Erickson, DePaulis's assistant overseeing the restoration, photographs, slides and videotapes of the actual restoration, various studies, and celebration activities for the reopening in 1989.

RETENTION

Retain until transferred to the State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Video recordings master: Retain in State Archives permanently with authority to weed.

Photographs: Retain in State Archives permanently with authority to weed.

Slides: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14608
TITLE: Audit files
DATES: 1982-1991
ARRANGEMENT: None
TOTAL VOLUME: 3.00 cubic feet.

DESCRIPTION: These are the draft copies and published copies of performance and operation audits and other special reports undertaken by city departments for the Mayor. Reports written prior to 1985 were under the Ted Wilson Administration.

RETENTION

Retain until transferred to State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public. UCA 51-2-3(3) (2008)


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14609
TITLE: Municipal association files
DATES: 1985-1991
ARRANGEMENT: None (roughly by association name)

DESCRIPTION: These files document the involvement and participation of Mayor DePaulis with the Utah League of Cities and Towns, National Assn. of Mayors, National League of Cities, Council of Governments, etc. It includes programs, binders, correspondence, travel vouchers, etc.

RETENTION

Retain until transferred to State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14623
TITLE: General subject files
DATES: 1985-1991
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: These files document interaction between the mayor and city departments. Includes incoming and outgoing correspondence, memoranda, newspaper clippings, receipts, and public survey forms. The files also include some correspondence and memoranda from the Wilson administration. Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.

RETENTION

Retain archives custody

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14624
TITLE: Newspaper clippings
DATES: 1985-1991
ARRANGEMENT: Chronological, thereunder alphabetical by subject

DESCRIPTION: These newspaper clipping files document the activities of the mayor's office and other city departments. Includes actual newspaper clippings and photocopies of newspaper articles.

RETENTION

Retain until transferred to State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 4.

Scrapbooks which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14625
TITLE: Correspondence (outgoing)
DATES: 1987-1991
ARRANGEMENT: Alphabetical by staff member's names.

DESCRIPTION: These files document the activities of Mayor DePaulis's staff. They include memoranda, copies of letters, appointment letters, and recommendations.

RETENTION

Retain until transferred to State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

Correspondence which documents agency history and functions are useful to researchers.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14627
TITLE: General subject files
DATES: 1979-1985
ARRANGEMENT: None

DESCRIPTION: These are the general subject files for the Ted Wilson administration. They include memoranda, incoming and outgoing correspondence, newspaper clippings, conference attendance and travel records.

RETENTION

Retain until transferred to State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 14631
TITLE: Petitions and proclamations
DATES: 1989-1991
ARRANGEMENT: None

DESCRIPTION: These files document petitions received by the mayor and proclamations he signed. Includes the actual petitions, proclamations, memoranda, and related correspondence.

RETENTION

Retain until transferred to State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 4865
TITLE: Directory
DATES: 1964-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

Current directories have administrative use. Older directories document the organization and history of municipal government.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 4903
TITLE: Coat of arms
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title, author, date written, and a historical narrative.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Mayor : Becker

SERIES: 4940
TITLE: Publications
DATES: 1964-
ARRANGEMENT: Chronological

DESCRIPTION: Records created by the municipality, including pamphlets, leaflets, studies, proposals and other similar materials. These records include information on programs and events sponsored or supported by the mayor's office. Community newsletters detailing plans and preparations for the Salt Lake 2002 Olympic and Paralympic Winter Games are included. The series consists primarily of isolated publications not part of a more specific series.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

PRIMARY DESIGNATION

Public