Salt Lake City (Utah). Mayor : Mendenhall
4865--Directory4903--Coat of arms
4940--Publications
17896--General housekeeping files
82762--Executive action log
82763--Incoming office calls log
82764--Appointment calendar
82765--General correspondence files
82766--Current issues files
82767--Appointments files
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 4865
TITLE: Directory
DATES: 1964-
ARRANGEMENT: Alphanumerical
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/12/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
Current directories have administrative use. Older directories document the organization and history of municipal government.
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 4903
TITLE: Coat of arms
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title, author, date written, and a historical narrative.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 4940
TITLE: Publications
DATES: 1964-
ARRANGEMENT: Chronological
DESCRIPTION: Records created by the municipality, including pamphlets, leaflets, studies, proposals and other similar materials. These records include information on programs and events sponsored or supported by the mayor's office. Community newsletters detailing plans and preparations for the Salt Lake 2002 Olympic and Paralympic Winter Games are included. The series consists primarily of isolated publications not part of a more specific series.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/12/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 17896
TITLE: General housekeeping files
DATES: undated
ARRANGEMENT:
DESCRIPTION:
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Transitory tracking records, GRS-1720
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 82762
TITLE: Executive action log
DATES: 1985-
ARRANGEMENT: chronological
DESCRIPTION: These logs record all documents signed by the Mayor. It is used to verify the arrival, the signature, and the departure of documents from the Mayor's Office. These logs include department received from, description of document(s), and date signed by Mayor.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This log is historically valuable because it documents the types of records signed by the Mayor and reflects the management style of the Mayor.
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 82763
TITLE: Incoming office calls log
DATES: 1985-
ARRANGEMENT: Chronological
DESCRIPTION: These log books document all incoming telephone calls to Mayor's Office. These books include person whom message is for, date, time, name of caller, agency or office represented, phone number, text of message, and type of call.
RETENTION
Retain for 2 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 months and then destroy.
APPRAISAL
Administrative
This retention is based upon the administrative needs expressed by the bureau.
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 82764
TITLE: Appointment calendar
DATES: 1985-
ARRANGEMENT: Chronological
DESCRIPTION: These calendars record all appointments of the mayor. These calendars include date, time, what meeting is about, name of contact person, phone number, and location of meeting. Also includes schedule request forms and briefing paper or information about meeting along with any correspondence from requestor.
RETENTION
Permanent. Retain for 2 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center until expiration of term and then microfilm and transfer to State Archives with authority to weed.
Microfilm master: Retain in Office permanently.
APPRAISAL
Administrative Historical
This retention is based upon the administrative needs expressed by the office and the historical value of the record. These calendars are important in documenting the activities of the mayor and to reflect his management style and involvement in city affairs.
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 82765
TITLE: General correspondence files
DATES: 1984-
ARRANGEMENT: Alphabetical by category
DESCRIPTION: These files contain the public correspondence of the Mayor. These files include thank you letters to or from Mayor, requests for information, press releases, letters of recommendation and welcome, letters of complaint along with the response, and correspondence to or from department heads, City Council members, and intergovernmental agencies.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in Office permanently.
APPRAISAL
Administrative Historical
This retention is based upon the administrative needs expressed by the office and the historical value of the records. These files are important in documenting the mayor's policies, involvement, and style.
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 82766
TITLE: Current issues files
DATES: 1985-
ARRANGEMENT: alphabetical by subject
DESCRIPTION: These files contain all documentation concerning current issues under Mayor's jurisdiction. Some examples of present issues are: Children's Museum; Restoration of City and County Building; Fair Labor Standards Act; Mayor's Task Force for Appropriate Treatment of Homeless and Mentally Ill; Rose Park Sludge Dump; Trusts for Public Land Little Cottonwood Canyon; and Amtrak Issue. These files include copies of articles, laws, drawings, proposals, and staff studies.
RETENTION
Permanent. Retain until resolution of issue
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office until issue resolved in City Records Storage and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office permanently.
APPRAISAL
Administrative Historical
This retention is based upon the administrative and historical needs of the Office. These files are important for documenting the involvement of the Mayor in major city issues.
AGENCY: Salt Lake City (Utah). Mayor : Mendenhall
SERIES: 82767
TITLE: Appointments files
DATES: 1985-
ARRANGEMENT: Alphabetical by subject
DESCRIPTION: These files contain correspondence associated with the Mayor's appointments to city boards and committees. These files include correspondence, resumes, financial statements, letters of resignation, and letters of appointment.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in Office permanently.
APPRAISAL
Administrative Historical
This retention is based upon the administrative and historical needs of the Office. These files are important for documenting the appointment of boards and committees.