Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Justice's Court

4629--Criminal court day books
27872--Court appraised historically significant case files
28677--Daily cashier deposits and receipts

AGENCY: Salt Lake City (Utah). Justice's Court

SERIES: 4629
TITLE: Criminal court day books
DATES: 1890-1897
ARRANGEMENT: Chronological by date.

DESCRIPTION: Recorded information includes: date, name of defendant, plea (guilty or not guilty), amount of fine, and whether cash or labor. Cases may also include names of witnesses, date of continuance, sentence, whether case dismissed.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on documentation about individuals, legal procedure, court history and functions. Book(s) serve as a historically useful record for documenting the operation of the court and its ability to fulfill obligations to the public.

PRIMARY CLASSIFICATION

Public


AGENCY: Salt Lake City (Utah). Justice's Court

SERIES: 27872
TITLE: Court appraised historically significant case files
DATES: ca. 2000-
ARRANGEMENT: chronological

DESCRIPTION: Records in this series are case files which the justice court has determined have historical significance. The criteria and authority of the court is outlined in the Utah Code of Judicial Administration 4-203. In deciding whether to designate a case as historically significant, the court may consider any relevant factor, including whether the case has been frequently cited, presented a rare legal issue or controversy, caused a change in law or policy, had long term or wide spread legal significance, affected a large portion of the community, was well-known in the community, was generally viewed in the community as important, involved a well-known person, or was the subject of a well-known book or film. Such cases are transferred to the State Archives for permanent retention.

RETENTION

Retain until administrative need ends

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series are authorized by the Administrative Office ofthe Courts.

APPROVED:. 03/2012

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

Utah courts have the authority to designate case files as historically significant and transfer them to the State Archives for permanent retention as outlined in the Utah Code of Judicial Administration 4-203, paragraphs (2) and (4). Paragraph (2) states that any person may file with the court of origin to designate a case as historically significant and the motion "shall be decided by the Presiding Judge". Paragraph (4) outlines the duties of the clerk of the court if a case is designated as historically significant by the Presiding Judge.

PRIMARY CLASSIFICATION

Public


AGENCY: Salt Lake City (Utah). Justice's Court

SERIES: 28677
TITLE: Daily cashier deposits and receipts
DATES: 2002-
ARRANGEMENT: Chronologically by fiscal year, thereunder by month and date

DESCRIPTION: These records support the agency's administrative function to account for financial transactions. Records document credits and debits paid to or by the agency. Information includes details of the transactions and financial reconciliations.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series are authorized by the Administrative Office ofthe Courts.

APPROVED:. 04/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Computer data files: Retain in Office for 4 years and then delete.

APPRAISAL

Administrative Fiscal