Utah Department of Administrative Services

Division of Archives & Records Service

Bear River (Utah)

23353--Planning commission minutes
23355--Financial statements and audit reports
22124--Ordinances
10619--Town board minutes
10620--Cemetery deeds
10621--Interment registers

AGENCY: Bear River (Utah)

SERIES: 23353
TITLE: Planning commission minutes
DATES: 1988-
ARRANGEMENT: Chronological.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The planning commission minutes document the process by which the Bear River land management and development code was established. As outlined by Utah law (Utah Code, Unannotated, 1991, 10-9-4; 201; 204; 302-304; 402), the planning commission prepared and recommended a general plan for community development and land use. After the plan had been presented at a public hearing and before the town board, it became a guide for the planning commission to draft zoning ordinances. The land management and development code was adopted by the Bear River town board in March 1988. The Bear River Planning Commission minutes summarize the discussion at commission meetings as the commission completed this process.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 4.

This series documents the operations of the planning commission and the community's management of lands.

PRIMARY DESIGNATION

Public


AGENCY: Bear River (Utah)

SERIES: 23355
TITLE: Financial statements and audit reports
DATES: 1965-ongoing
ARRANGEMENT: Chronological.

DESCRIPTION: In accordance with Utah law, Bear River City produced financial statements at the end of each fiscal year (Utah Code, 10-6-150, 1991). These financial statements summarize the financial affairs of the community, listing receipts and disbursements. Beginning in 1970, financial statements are accompanied by audit reports from an independent auditor who was required to inspect the books. From 1981 forward additional balance and income statements are included for different funds, including the cemetery, the general fund, the sewer fund, irrigation, and revenue sharing. General ledgers and check registers are also included.

RETENTION

Retain Permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Bear River (Utah)

SERIES: 22124
TITLE: Ordinances
DATES: 1906-
ARRANGEMENT: Chronological.

DESCRIPTION: Utah municipal governments exercise their authority through ordinances (Utah Code, Unannotated, 1991, 10-3-701). The ordinances in this series are revisions or additions to the complete code, "The Revised Ordinances of Bear River Town, Utah (1906)." Book A, entitled "Ordinances and Resolutions of the Bear River Town Corporation," contains copies of ordinances passed 1906-1936. These ordinances deal with irrigation, taxation, and the regulation of public streets, pool halls, fireworks, liquor sales, and bowling alleys. They also contain franchises between the city and companies such as Utah Power and Light, Acme Water Company, a drainage company and a telephone company. Ordinances passed after 1950 are on loose paper, and deal with annexing additional property into the city, licensing businesses, public utility right of ways, and teen curfews. Several ordinances define sewer regulations. Other ordinances are agreements with Box Elder County concerning garbage pickup, 911 emergency numbe rs, and trash burning. This series contains an ordinance adopting the land management and development code.

RETENTION

Retain Permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: For records beginning in 1906 through 2000. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.

City ordinances contain both legal and historical information about Bear River City.

PRIMARY DESIGNATION

Public


AGENCY: Bear River (Utah)

SERIES: 10619
TITLE: Town board minutes
DATES: 1886-
ARRANGEMENT: Chronological.

DESCRIPTION: The minutes of the Bear River City town board summarize the meetings held by the town's governing body. The board consists of a president (mayor) and four trustees or board members, and is responsible for exercising the community's legislative and executive powers (see Utah Code, Unannotated, 1991, 10-3-101). The board is responsible for appointing town officers, levying taxes and passing city ordinances. The Bear River town board met monthly to carry out these responsibilities and to discuss community affairs. Matters relating to irrigation dominated their discussion for many decades. The minutes document appointments for town offices and the board's discussion of problems which came up, such as cattle roaming in the streets and delinquent water taxes. The board planned new developments such as paving the streets and installing a sewer system. They discussed the maintenance of town property such as the cemetery and the park. In later years the board approved things like boy scout proj ects or community events in the park. In 1998 they approved the land management and development code.

RETENTION

Retain Permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: For records beginning in 1886 through 2000. Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

The minutes of the town board document Bear River's political history.

PRIMARY DESIGNATION

Public


AGENCY: Bear River (Utah)

SERIES: 10620
TITLE: Cemetery deeds
DATES: 1899-
ARRANGEMENT: Chronological

DESCRIPTION: This series documents the ownership of graves in the Bear River cemetery. Each deed (or title of conveyance) includes the names of the purchaser, the dates of the purchase, and a description of the plot. Letters of transfer of ownership and perpetual care agreement numbers may be included with the deeds.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 3.

This disposition is based on the value of these records in documenting grave ownership.

PRIMARY DESIGNATION

Public


AGENCY: Bear River (Utah)

SERIES: 10621
TITLE: Interment registers
DATES: 1895-
ARRANGEMENT: Chronological

DESCRIPTION: This series consists of a two-volume register of burials at the Bear River cemetery. Columns include the name of the deceased, sex, race, color, date of birth, place of birth, names of father and mother, a column entitled "religion, habits, and reputation in community," marital status, last place of residence, date of death, place of death, cause of death, physician or nurse in attendance, grave location, kind of casket, construction of vault, complexion, physical deformities or scars, occupation, and name of sexton. Not all columns are completed for all individuals.

RETENTION

Retain in office.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 5.

The interment register contains vital information about individuals buried in the Bear River cemetery.

PRIMARY DESIGNATION

Public