Bountiful (Utah)
4483--Individual payroll records13049--Business license applications
22970--Payroll register, history and related files
24942--Drug test negative results
24362--Drug test positive results
29234--Bountiful Ordinance
29236--Ordinances
29362--Budgets
85151--Building permits
84974--City Council minutes
85233--Balance sheets
AGENCY: Bountiful (Utah)
SERIES: 4483
TITLE: Individual payroll records
DATES: 1952-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These files contain memoranda, copies of payrolls, checklists, and related certification sheets. They also include security copies of documents prepared or used for disbursement, along with supporting documentation. Please refer to Schedule 8, Item #4 "Employee Earnings History Files," if an earning history file/card is not maintained.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. UCA 63G-2-301(1)(b) (2008)
AGENCY: Bountiful (Utah)
SERIES: 13049
TITLE: Business license applications
DATES: undated
ARRANGEMENT: none
DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(1)(f) (2008)
AGENCY: Bountiful (Utah)
SERIES: 22970
TITLE: Payroll register, history and related files
DATES: 1952-
ARRANGEMENT: Chronological by year, thereunder alphabetical by name
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in Archives for 65 years and then destroy.
Microfilm duplicate: Retain in Archives for 65 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private. UCA 63G-2-302(1) (2008)
SECONDARY DESIGNATION
Public. UCA 63G-2-301(1)(b) (2008)
AGENCY: Bountiful (Utah)
SERIES: 24942
TITLE: Drug test negative results
DATES: 1998-
ARRANGEMENT: Alphabetical by last name
DESCRIPTION: This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees, the results of which are found to be negative. The records contain the name, date, type of test, substance for which the medical facility tested and test results.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. UCA 63G-2-302
AGENCY: Bountiful (Utah)
SERIES: 24362
TITLE: Drug test positive results
DATES: 1998-
ARRANGEMENT: Alphabetical by last name
DESCRIPTION: This screening test is used as a pre-employment screen, post accident screen, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name, date, type of test, substance for which the medical facility tested and test results.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after disciplinary action moved to personnel file or until administrative need ends whichever is shorter and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. UCA 63G-2-302
AGENCY: Bountiful (Utah)
SERIES: 29234
TITLE: Bountiful Ordinance
DATES: 2015-
ARRANGEMENT:
DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.
RETENTION
Permanent. Retain
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
AGENCY: Bountiful (Utah)
SERIES: 29236
TITLE: Ordinances
DATES: 2015-
ARRANGEMENT: n/a
DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 07/10/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Historical Legal
AGENCY: Bountiful (Utah)
SERIES: 29362
TITLE: Budgets
DATES: 2007-
ARRANGEMENT: none
DESCRIPTION: The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 07/21/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical
AGENCY: Bountiful (Utah)
SERIES: 85151
TITLE: Building permits
DATES: i 1965-
ARRANGEMENT: Numerical by permit number.
DESCRIPTION: These files contain the permits issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment and the erection of barricades). They contain inspection requests, inspection reports, certificates of occupancy and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently.
Paper: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative
Permanent retention is based on Municipal General Schedule 16 item 2, which is based on the agency's indefinite administrative need for these records.
PRIMARY DESIGNATION
Public
AGENCY: Bountiful (Utah)
SERIES: 84974
TITLE: City Council minutes
DATES: i 1899-
ARRANGEMENT: Chronological.
DESCRIPTION: These records support the agency's function to establish city resolutions, prescribe rules and regulations consistent with State law, and to execute all other assigned responsibilities in an open and efficient manner (Bountiful Municipal Code 2015, Utah Code 52-4-201(2006)). Records document all matters proposed, discussed, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present, agendas, notices, and any public materials distributed at the meeting.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 08/05/2015
FORMAT MANAGEMENT
Microfilm master: For records beginning in 1899 through 1977. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1899 through 2015. Retain in State Archives permanently with authority to weed.
Computer data files: For records beginning in 1899 and continuing to the present. Retain in Office for 10 years.
APPRAISAL
Administrative Historical
These records are of historical interest as they document the decisions and actions of a municipal government.
PRIMARY DESIGNATION
Public
AGENCY: Bountiful (Utah)
SERIES: 85233
TITLE: Balance sheets
DATES: i 1962-
ARRANGEMENT: Chronological
DESCRIPTION: Balance sheets for city personnel. Each sheet list expenditures by specific fund and shows total amount paid out for the time specified.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL