Springville (Utah)
13462--Library board minutes13463--Scrapbooks
25205--Publications
82997--Council minutes
28278--Accounting ledger
28282--Cemetery plot care payment records
AGENCY: Springville (Utah)
SERIES: 13462
TITLE: Library board minutes
DATES: 1921-1952, 1966-
ARRANGEMENT: Chronological
DESCRIPTION: These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.
RETENTION
Retain until microfilmed.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah County General Records Retention Schedule, Schedule 24, Item 3.
PRIMARY DESIGNATION
Public
AGENCY: Springville (Utah)
SERIES: 13463
TITLE: Scrapbooks
DATES: 1974-
ARRANGEMENT: Chronological
DESCRIPTION: These are a chronological record of the municipality or individual municipal departments which include photographs, newspaper clippings and other items pertaining to the activities, actions and reactions of citizens.
RETENTION
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 4.
PRIMARY DESIGNATION
Public
AGENCY: Springville (Utah)
SERIES: 25205
TITLE: Publications
DATES: 1973-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Springville or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.
"Flood Plain Information - Hobble Creek" prepared for the city of Springville by the Department of the Army, Sacramento District Corps of Engineers (June 1973)
RETENTION
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Springville (Utah)
SERIES: 82997
TITLE: Council minutes
DATES: 1853-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.
DESCRIPTION: Proceedings of the city council.
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
AGENCY: Springville (Utah)
SERIES: 28278
TITLE: Accounting ledger
DATES: 1908-1910
ARRANGEMENT: Chronological, thereunder by expenditure category.
DESCRIPTION: This series contains financial records for city government. The ledger was used to record both expenditures and income for the city, including expenditures for such things as employee salaries, road improvements, electrical plant operations, waterworks construction, street sprinkling, and city hall and public square maintenance. It also records income from such sources as fines, dog taxes, interest on bonds, and taxes.
RETENTION
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disk: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as representative documentation of the fiscal operation of municipal government in the early twentieth century.
PRIMARY DESIGNATION
Public
AGENCY: Springville (Utah)
SERIES: 28282
TITLE: Cemetery plot care payment records
DATES: 1939-ca.1984
ARRANGEMENT: Chronological by year and alphanumerical by plot number.
DESCRIPTION: This series contains two ledgers used to record payments for care of cemetery plots. The ledgers initially note annual payments and later payments for perpetual care. They typically contain such information as the plot location, owner or occupant name, address, and amount paid each year. The series documents a period of transition between annual care payments and the later requirement of payment for perpetual care.
RETENTION
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disk: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as representative documentation of the transition from annual care payments to perpetual care.
PRIMARY DESIGNATION
Public