Utah Department of Administrative Services

Division of Archives & Records Service

Springville (Utah)

82997--Council minutes
13462--Library board minutes
13463--Scrapbooks
25205--Publications
28282--Cemetery plot care payment records
28290--Cemetery interment records

AGENCY: Springville (Utah)

SERIES: 82997
TITLE: Council minutes
DATES: 1853-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Proceedings of the city council.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical


AGENCY: Springville (Utah)

SERIES: 13462
TITLE: Library board minutes
DATES: 1921-1952, 1966-
ARRANGEMENT: Chronological

DESCRIPTION: These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda, dates and times meetings convened and adjourned, board members present and excused, and a summary of the proceedings of meetings, including motions, votes, discussions, official actions, and decision.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 24, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Springville (Utah)

SERIES: 13463
TITLE: Scrapbooks
DATES: 1974-
ARRANGEMENT: Chronological

DESCRIPTION: These are a chronological record of the municipality or individual municipal departments which include photographs, newspaper clippings and other items pertaining to the activities, actions and reactions of citizens.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Springville (Utah)

SERIES: 25205
TITLE: Publications
DATES: 1973-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Springville or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

"Flood Plain Information - Hobble Creek" prepared for the city of Springville by the Department of the Army, Sacramento District Corps of Engineers (June 1973)

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Springville (Utah)

SERIES: 28282
TITLE: Cemetery plot care payment records
DATES: 1939-ca.1984
ARRANGEMENT: Chronological by year and alphanumerical by plot number.

DESCRIPTION: This series contains two ledgers used to record payments for care of cemetery plots. The ledgers initially note annual payments and later payments for perpetual care. They typically contain such information as the plot location, owner or occupant name, address, and amount paid each year. The series documents a period of transition between annual care payments and the later requirement of payment for perpetual care.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as representative documentation of the transition from annual care payments to perpetual care.

PRIMARY DESIGNATION

Public


AGENCY: Springville (Utah)

SERIES: 28290
TITLE: Cemetery interment records
DATES: 1851-
ARRANGEMENT: Alphabetical and chronological.

DESCRIPTION: This series contain several volumes used to record burials in the Springville City and Evergreen Cemeteries. The earliest book was begun in 1879 and records burials as early as 1851. Burials were listed alphabetically by family name in one section and listed chronologically in another section. The book also includes an early cemetery map, information about plot ownership, and "promiscuous" information on the burial of strangers and unknown individuals.

The second volume is arranged in alphabetical sections and repeats information from the earlier volume, with additional burials listed through 1947. The third volume is in reverse chronological order and overlaps with earlier and later volumes. The fourth and fifth books ostensibly cover the City and Evergreen Cemeteries, respectively, but there is some cross-over in the two books. They are arranged chronologically and overlap earlier and later volumes. The most recent book picks up from the two preceding volumes and contains information on burials in both cemeteries, listed chronologically. The burial records in this series typically include such information as the name of the deceased, date and place of birth, date and place of death, cause of death, names of parents, last place of residence, burial date, and location of grave.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 5.

This series has permanent historical value as documentation of the identity and location of burials in the Springville City and Evergreen Cemeteries.

PRIMARY DESIGNATION

Public