Utah Department of Administrative Services

Division of Archives & Records Service

Spring City (Utah)

27273--Resolutions
27274--Policies
27276--City code
8560--Interment register
8562--Ordinances
8564--Council minutes

AGENCY: Spring City (Utah)

SERIES: 27273
TITLE: Resolutions
DATES: 1954, 1974, 1976, 1977, 1982, 1983, 1987-
ARRANGEMENT: Roughly alphabetical by topic

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1977)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Spring City (Utah)

SERIES: 27274
TITLE: Policies
DATES: 1992-
ARRANGEMENT: None.

DESCRIPTION: These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 16.

Policies have primary administrative value as they document procedures and processes for managing the city. Secondarily, they document the history of city government.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) and UCA 63G-2-305(12) (2008)


AGENCY: Spring City (Utah)

SERIES: 27276
TITLE: City code
DATES: 2002-
ARRANGEMENT: Numerical by code number

DESCRIPTION: Municipalities are empowered to "revise, codify, and compile...and to publish in book, pamphlet, or looseleaf form all ordinances." In 2004 Spring City published the "City Code of Spring City," which is a complete simplified code of all general or permanent city ordinances (See Utah Code, 10-3-707 [1977]). Spring City Code addresses the following: administration, committees and commissions, business and license regulations, public health and safety, motor vehicles and traffic, public ways and property, utilities, building and zoning and subdivision regulations, and impact fees. These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Codified ordinances contain the complete simplified code of all general or permanent city ordinances.

PRIMARY DESIGNATION

Public


AGENCY: Spring City (Utah)

SERIES: 8560
TITLE: Interment register
DATES: 1892-
ARRANGEMENT: Chronological by date.

DESCRIPTION: This series documents burials in the Spring City Cemetery in the form of an historic, century-old, handwritten ledger maintained by the sexton. Ledger columns include the name of the deceased, their dates of birth and death, parents' names, the location of the grave, the cause of death, and the name of the doctor or medical attendant at the time of death. Not all columns are completed for all individuals. Cemetery block and lot numbers have been recorded since 1892. Recording individual grave space/site information was sporadic from the mid-1970s until it became standard practice in 1999. A partial list of sextons and their beginning dates of service is written on the inside of the front cover. The April 1991 filming covers deaths through March 8, 1991 (pages 112-113); the August 2009 filming includes deaths through April 16, 2009 (pages 124-125).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 10.

This disposition is based on the value of these records in documenting deaths and burials in Spring City.

PRIMARY DESIGNATION

Public


AGENCY: Spring City (Utah)

SERIES: 8562
TITLE: Ordinances
DATES: 1871-
ARRANGEMENT: Numerical by ordinance number or title

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit. govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title, preamble, an ordaining clause, subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Spring City (Utah)

SERIES: 8564
TITLE: Council minutes
DATES: 1871-
ARRANGEMENT: Chronological

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Paper: For records beginning in 1871 through 1886. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

Spring City minutes provide details about the history and functioning of Spring City municipal government as well as financial information.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(e) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008)