Spring City (Utah)
8560--Interment register8562--Ordinances
8564--Council minutes
27273--Resolutions
27274--Policies
27276--City code
29998--Cemetery maps
30013--City plat map
29897--Public utilities payment records
29905--Record of Estrays
29943--Financial records
29916--Revised ordinances
29853--Justice dockets
29863--Planning and Zoning Committee minutes
29870--Audit reports
29884--Meeting agenda and notices
29885--Proof of publication notices
29887--Special assessment records
29892--Justice Court appointment records
29894--Municipal election records
AGENCY: Spring City (Utah)
SERIES: 8560
TITLE: Interment register
DATES: 1892-2014
ARRANGEMENT: Chronological by date of death.
DESCRIPTION: This series documents burials in the Spring City Cemetery in the form of an historic, century-old, handwritten ledger maintained by the sexton. Ledger columns include the name of the deceased, their dates of birth and death, parents' names, the location of the grave, the cause of death, and the name of the doctor or medical attendant at the time of death. Not all columns are completed for all individuals. Cemetery block and lot numbers have been recorded since 1892. Recording individual grave space/site information was sporadic from the mid-1970s until it became standard practice in 1999. A partial list of sextons and their beginning dates of service is written on the inside of the front cover. The April 1991 filming covers deaths through March 8, 1991 (pages 112-113); the August 2009 filming includes deaths through April 16, 2009 (pages 124-125).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/22/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Digital image: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This disposition is based on the value of these records in documenting deaths and burials in Spring City.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 8562
TITLE: Ordinances
DATES: 1871-1941
ARRANGEMENT: Numerical by ordinance number.
DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes. (GRS-49)
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently and then microfilm.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 8564
TITLE: Council minutes
DATES: 1871-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
Spring City minutes provide details about the history and functioning of Spring City municipal government as well as financial information.
PRIMARY DESIGNATION
Public. UCA 63G-2-301(1)(e) (2008)
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32) (2008)
AGENCY: Spring City (Utah)
SERIES: 27273
TITLE: Resolutions
DATES: 1954, 1974, 1976, 1977, 1982, 1983, 1987-
ARRANGEMENT: Roughly alphabetical by topic
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1977)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 27274
TITLE: Policies
DATES: 1992-
ARRANGEMENT: None.
DESCRIPTION: These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 03/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
Policies have primary administrative value as they document procedures and processes for managing the city. Secondarily, they document the history of city government.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(11) and UCA 63G-2-305(12) (2008)
AGENCY: Spring City (Utah)
SERIES: 27276
TITLE: City code
DATES: 2002-
ARRANGEMENT: Numerical by code number
DESCRIPTION: Municipalities are empowered to "revise, codify, and compile...and to publish in book, pamphlet, or looseleaf form all ordinances." In 2004 Spring City published the "City Code of Spring City," which is a complete simplified code of all general or permanent city ordinances (See Utah Code, 10-3-707 [1977]). Spring City Code addresses the following: administration, committees and commissions, business and license regulations, public health and safety, motor vehicles and traffic, public ways and property, utilities, building and zoning and subdivision regulations, and impact fees. These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Codified ordinances contain the complete simplified code of all general or permanent city ordinances.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29998
TITLE: Cemetery maps
DATES: 1891-1957
ARRANGEMENT: None.
DESCRIPTION: This series contains various maps used to document the location of plots and burials in the Spring City cemetery. The oldest date to 1891 and are ink-on-linen drawings. More recent maps are black or blue line copies on paper and ink. The most recent dated copy is from 1957, but two undated copies include hand-written notations in addition to the printed data from the 1957 map and so are presumably newer.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 07/20/2020
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative value has been met and then transfer to State Archives with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
Digital image Duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical and legal value as documentation of the layout of the Spring City cemetery and the location of burial plots.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 30013
TITLE: City plat map
DATES: 1888
ARRANGEMENT: None
DESCRIPTION: Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, geospatial data sets , aerial photographs, globes, models, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Cartographic records, GRS-1747
AUTHORIZED: 08/21/2020
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The record in this series is of permanent historical value as a record of the original layout, platting, and boundaries of Spring City, Utah.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29897
TITLE: Public utilities payment records
DATES: 1921-1998
ARRANGEMENT: By utility type thereunder chronological.
DESCRIPTION: This series contains ledgers used to track municipal water and sewer utility bills and payments. The ledgers contain such information as customer names, debits, credits, notes indicating status of service, and any outstanding balances.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as documentation of the management of public utilities.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29905
TITLE: Record of Estrays
DATES: 1902-1953
ARRANGEMENT: Chronological by date animal was taken up.
DESCRIPTION: These records are created during the conduct of animal control and shelter programs. Records include biting incidents, licenses, euthanasia, adoptions, investigations, citations, complaints and related records.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
The record in this series is of permanent historical value as representation of how municipalities dealt with the issue of stray animals.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29943
TITLE: Financial records
DATES: 1913-2003
ARRANGEMENT: None.
DESCRIPTION: This series contains records documenting the financial administration of Spring City. Included are several ledgers containing records of disbursements and receipts; budgets; treasurer's reports; water systems operating account; an accounting manual; statements of warrants and warrant register. These records relate to the documentation of the city's budget and the tracking of checks, claims, and accounts paid by the city. The warrant registers and treasurer's reports, as well as the disbursements/receipts ledgers track funds coming into and going out of the city's budget. Some are basic, noting only the beginning and ending balance of each month as well as the total amount of receipts and warrants redeemed or balanced. Others are broken down by city department. Most of the budget records are simply lists of the city's funds based on department; however, one budget ledger is very detailed and includes information on employee salaries, receipts, bank accounts, and more.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as representation of the management of a city's budget.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. One ledger (budget, 1975-1979) in this series includes payroll records containing social security numbers
AGENCY: Spring City (Utah)
SERIES: 29916
TITLE: Revised ordinances
DATES: 1892-1931
ARRANGEMENT: Chronological by publication date.
DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes (GRS-49).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 01/29/2020
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as representation of the governance of municipalities.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29853
TITLE: Justice dockets
DATES: 1868-1932; 1984-1990
ARRANGEMENT: Generally chronological by hearing date or numerical by case number.
DESCRIPTION: This series contains dockets kept by the Justice Court of Spring City. The dockets feature records regarding the background and proceedings for cases brought before the court. Cases heard by the court were both criminal and civil. Each entry in these volumes includes such information as the name of the defendant, the date of the initial complaint or violation, the charges brought against and any fines imposed upon the defendants , and a summary of the sentence passed in the case. Most entries have been stamped "closed" or otherwise indicated to be transferred to the circuit court, dismissed, or voided. Some cases have a Uniform Citation & Information card attached which includes the address and signature of the defendant and information regarding summons to any assigned court dates. An alphabetical index is located at the front of each volume.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 02/01/2023
FORMAT MANAGEMENT
Paper: For records beginning in 1868 through 1990. Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of cases handled in a local justice court, including marriages.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Select records in this series may be designated Private according to 63G-2-302.
AGENCY: Spring City (Utah)
SERIES: 29863
TITLE: Planning and Zoning Committee minutes
DATES: 1995-2014
ARRANGEMENT: Chronological by meeting date
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting. (GRS-1709)
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 10/18/2019
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as documentation of planning and zoning concerns in Utah.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29870
TITLE: Audit reports
DATES: 1940-2006
ARRANGEMENT: Chronological by date of report
DESCRIPTION: These are studies and reports prepared and produced as a result of an internal or external performance audit of an entity. Performance audit records summarize an entity's programs, operations, productivity, and compliance with applicable rules and laws. These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/13/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records have historical value based on their evidence of significant policy formulation and business processes of the government.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29884
TITLE: Meeting agenda and notices
DATES: 2007-2014
ARRANGEMENT: Chronological by meeting or notice date
DESCRIPTION: Records of hearings held for various reasons including to regulate processes, change rules and policies, address the denial and revocation of licenses at the request of the public, or to discuss particular issues at the request of an executive body. Records may include meeting notices, proofs of publications, meeting minutes, the conclusions reached, and related correspondence (GRS-1655).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Administrative hearing records, GRS-1655
AUTHORIZED: 11/26/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as evidence of the documentary value of a governmental entity's regulatory process and the goings-on in a small Utah town.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29885
TITLE: Proof of publication notices
DATES: 1974-2014
ARRANGEMENT: Chronological by publication date
DESCRIPTION: Records of hearings held for various reasons including to regulate processes, change rules and policies, address the denial and revocation of licenses at the request of the public, or to discuss particular issues at the request of an executive body. Records may include meeting notices, proofs of publications, meeting minutes, the conclusions reached, and related correspondence.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Administrative hearing records, GRS-1655
AUTHORIZED: 12/02/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as evidence and documentation of a city's regulatory process and its regular goings-on.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29887
TITLE: Special assessment records
DATES: 1913-1940
ARRANGEMENT: Chronological by date of project and thereunder alphabetical by property owner surname
DESCRIPTION: These records document the levy and assessment of special taxes and the assessment of specific geographical areas for special projects, including improvement projects. They contain extension number, address, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest. (GRS-950)
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Special assessment books, GRS-950
AUTHORIZED: 12/05/2019
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as documentation of the growth and improvement of a small city in Utah and as documentation of the legal status, and rights and obligations of individuals and local governments.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29892
TITLE: Justice Court appointment records
DATES: 2016-2017
ARRANGEMENT: By applicant name.
DESCRIPTION: This series contains municipal appointment records which document the appointment of persons by the City Council or Mayor. These files include letters of recommendation, letters of appointment, resumes, and related correspondence. (GRS-1010)
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal appointment files, GRS-1010
AUTHORIZED: 12/09/2019
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as documentation of the legal process of appointing justice court judges in Utah.
PRIMARY DESIGNATION
Public
AGENCY: Spring City (Utah)
SERIES: 29894
TITLE: Municipal election records
DATES: 2015
ARRANGEMENT: None.
DESCRIPTION: These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. (GRS-1019)
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Campaign financial disclosure statements, GRS-282
AUTHORIZED: 12/09/2019
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series are of permanent historical value as documentation of a fair, legal election process.
PRIMARY DESIGNATION
Public