Utah Department of Administrative Services

Division of Archives & Records Service

South Summit County School District (Utah)

23827--Personnel files
26738--Investigation case files

AGENCY: South Summit County School District (Utah)

SERIES: 23827
TITLE: Personnel files
DATES: 1960-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications, authorization for hire forms, employee history card, pay and leave history, work performance and evaluation records, reassignment of personnel forms, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.

RETENTION

Retain 53 years or 2 years after retirement.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 53 years or until 2 years after retirement and then destroy.

APPRAISAL

This disposition is based on Utah School Districts General Retention Schedule, Schedule 14, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private

Controlled

Protected. attorney work product, collective bargaining strategies, settlement negotiations


AGENCY: South Summit County School District (Utah)

SERIES: 26738
TITLE: Investigation case files
DATES: 2008-
ARRANGEMENT: Chronological by date

DESCRIPTION: These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.

RETENTION

Retain 1 year after case closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 33.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9), 63G-2-305(10), 63G-2-305(11)