Stockton (Utah)6831--Council minutes
AGENCY: Stockton (Utah)
TITLE: Council minutes
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
Retain until administrative need ends.
Retain in agency custody.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.
The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.
Paper: Retain in Office permanently or until adminstrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
M-Disk: Retain in State Archives permanently with authority to weed.
This series has permanent historical value as documentation of the operation of Stockton Town and the actions of the Town Council.
Public. UCA 63G-2-301(1)(e) (2008)
Protected. UCA 63G-2-305(32) (2008)