Utah Department of Administrative Services

Division of Archives & Records Service

Stockton (Utah)

6831--Council minutes

AGENCY: Stockton (Utah)

SERIES: 6831
TITLE: Council minutes
DATES: 1901-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain until administrative need ends.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until adminstrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

This series has permanent historical value as documentation of the operation of Stockton Town and the actions of the Town Council.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(e) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008)