Utah Department of Administrative Services

Division of Archives & Records Service

Southern Utah University

2879--Publications
7063--Class registration add and drop cards
81548--General catalog and record of credits
80099--Permanent academic records

AGENCY: Southern Utah University

SERIES: 2879
TITLE: Publications
DATES: 1940-
ARRANGEMENT: Alphanumerical

DESCRIPTION: This series contains publications created by the College.

1972 proposals for new teacher education programs at Southern Utah State College.

Industrial Arts for Elementary Teachers.

Health education minor.

1974 Southern Utah State College Conference brochure.

RETENTION

Retain permanent.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 05/10/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Records Center until reviewed and then transfer to Southern Utah University.

Microfiche master: For records beginning in 1972 through 1974. Retain in State Archives permanently with authority to weed.

Microfiche duplicate: For records beginning in 1972 through 1974. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

Publications document agency history and functions. They have ongoing research value.

PRIMARY CLASSIFICATION

Public


AGENCY: Southern Utah University

SERIES: 7063
TITLE: Class registration add and drop cards
DATES: 1985-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: Files which document student enrollment, registration, and participation in course work and other academic activities at any of Utah's institutions of higher education.

RETENTION

Retain 5 years after graduation or withdrawal.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 8, Item 10.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after graduation or withdrawal and then destroy.

Microfilm master: Retain in State Records Center for 5 years and then destroy.

Microfilm duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

These records have limited administrative value.

PRIMARY CLASSIFICATION

Private


AGENCY: Southern Utah University

SERIES: 81548
TITLE: General catalog and record of credits
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/16/2000

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently.

Microfilm master: Retain in State Records Center permanently.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Southern Utah University

SERIES: 80099
TITLE: Permanent academic records
DATES: 1960-
ARRANGEMENT: alphabetical by student's name

DESCRIPTION: Official documents which lists the courses attempted, grades, credits earned, and status achieved by a student.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 8, Item 1.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY CLASSIFICATION

Private