Utah Department of Administrative Services

Division of Archives & Records Service

Southern Utah University

80099--Permanent academic records
81548--General catalog and record of credits
2879--Publications
7063--Class registration add and drop cards

AGENCY: Southern Utah University

SERIES: 80099
TITLE: Permanent academic records
DATES: 1960-
ARRANGEMENT: alphabetical by student's name

DESCRIPTION: Official documents which lists the courses attempted, grades, credits earned, and status achieved by a student.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 1.

PRIMARY DESIGNATION

Private


AGENCY: Southern Utah University

SERIES: 81548
TITLE: General catalog and record of credits
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, annual reports, other published or processed documents, and the last manuscript report, if not published, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique, see Schedule 1 Item 44.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Records Center permanently.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Southern Utah University

SERIES: 2879
TITLE: Publications
DATES: 1940-
ARRANGEMENT: Alphanumerical

DESCRIPTION: This series contains publications created by the College.

1972 proposals for new teacher education programs at Southern Utah State College.

Industrial Arts for Elementary Teachers.

Health education minor.

1974 Southern Utah State College Conference brochure.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Records Center until reviewed and then transfer to Southern Utah University.

Microfiche master: For records beginning in 1972 through 1974. Retain in State Archives permanently with authority to weed.

Microfiche duplicate: For records beginning in 1972 through 1974. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document agency history and functions. They have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Southern Utah University

SERIES: 7063
TITLE: Class registration add and drop cards
DATES: 1985-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: Files which document student enrollment, registration, and participation in course work and other academic activities at any of Utah's institutions of higher education.

RETENTION

Retain 5 years after graduation or withdrawal.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after graduation or withdrawal and then destroy.

Microfilm master: Retain in State Records Center for 5 years and then destroy.

Microfilm duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 10.

These records have limited administrative value.

PRIMARY DESIGNATION

Private