Utah Department of Administrative Services

Division of Archives & Records Service

Beaver County (Utah). County Clerk

83770--Incorporation case files
83771--Marriage license applications
6120--Marriage licenses

AGENCY: Beaver County (Utah). County Clerk

SERIES: 83770
TITLE: Incorporation case files
DATES: 1874-1963
ARRANGEMENT: Numerical by case file number, thereunder chronological by date filed

DESCRIPTION: Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Beaver County and serve as evidence of"due incorporation of the corporation [UCA 16-2]."

Articles of incorporation constitute a contract between the state and corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number of kind of corporate officers, and the number of directors necessary to transact corporate business. The series ended in 1961 when the state became solely responsible for registering corporations, although a few documents were added to the case files in 1962 and 1963.

RETENTION

Retain Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: Retain in State Records Center until processed and then microfilm and destroy provided microfilm has passed inspection.

APPRAISAL

Administrative Historical

Because of the importance of incorporation information the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public


AGENCY: Beaver County (Utah). County Clerk

SERIES: 83771
TITLE: Marriage license applications
DATES: 1920-
ARRANGEMENT: chronological, thereunder numerical by application number

DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes; application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; are free from veneral disease or chronic epilepsy (until December 13, 1963 when the form was altered, not requiring this information); maiden name of female (if previously marries); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL


AGENCY: Beaver County (Utah). County Clerk

SERIES: 6120
TITLE: Marriage licenses
DATES: 1887-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains copies of the marriage licenses granted in Beaver County. The information includes names, addresses, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1905 and continuing to the present. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.