Utah Department of Administrative Services

Division of Archives & Records Service

Syracuse (Utah)

17834--Council minutes
17891--Lot books/files
17894--Receipt books
24339--Utility billing computer data base
27408--Building plans

AGENCY: Syracuse (Utah)

SERIES: 17834
TITLE: Council minutes
DATES: 1935-
ARRANGEMENT: Chronological

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17891
TITLE: Lot books/files
DATES: 1903-
ARRANGEMENT: by lot and plot location

DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17894
TITLE: Receipt books
DATES: 1940-
ARRANGEMENT: Alphabetical by name Numerical by account number

DESCRIPTION:

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Microfilm master: Retain in Archives for 3 years and then destroy.

Microfilm duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 24339
TITLE: Utility billing computer data base
DATES: 1995-
ARRANGEMENT: Alphabetical and numerical access in the data base

DESCRIPTION: Software program data base of utility connections in the city. Used to manage utility billing and collections and generate reports relative to billing and collection.The data base contains names, addresses, phone numbers, utility charges, and utility payments for every connection in the city.

RETENTION

Retain 3 years after account is closed

DISPOSITION

Destroy.

FORMAT MANAGEMENT

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 27408
TITLE: Building plans
DATES: c. 1990-2000
ARRANGEMENT: Alphabetical.

DESCRIPTION: Sample of building plans from the 1990's retained as an example of building practices and building code policy.

RETENTION

Retain Permanently

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Sample of building plans retained as an example from the period.

PRIMARY DESIGNATION

Public