Syracuse (Utah)

29415--Budgets
29344--General plans
17834--Council minutes
17891--Lot books/files
17894--Receipt books
24339--Utility billing computer data base
29054--Ordinances

AGENCY: Syracuse (Utah)

SERIES: 29415
TITLE: Budgets
DATES: 2010-
ARRANGEMENT: none

DESCRIPTION: The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 7, Item 68.

AUTHORIZED: 07/21/2017

FORMAT MANAGEMENT

APPRAISAL

Administrative Fiscal Historical


AGENCY: Syracuse (Utah)

SERIES: 29344
TITLE: General plans
DATES: 2015-
ARRANGEMENT: none

DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 20, Item 8.

AUTHORIZED: 07/18/2017

FORMAT MANAGEMENT

APPRAISAL

Administrative Historical Legal


AGENCY: Syracuse (Utah)

SERIES: 17834
TITLE: Council minutes
DATES: 1935-
ARRANGEMENT: Chronological

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain transfer to the Archives.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 03/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17891
TITLE: Lot books/files
DATES: 1903-
ARRANGEMENT: by lot and plot location

DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 43.

AUTHORIZED: 09/11/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17894
TITLE: Receipt books
DATES: 1940-
ARRANGEMENT: Alphabetical by name Numerical by account number

DESCRIPTION:

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 17, Item 9.

AUTHORIZED: //

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Microfilm master: Retain in Archives for 3 years and then destroy.

Microfilm duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 24339
TITLE: Utility billing computer data base
DATES: 1995-
ARRANGEMENT: Alphabetical and numerical access in the data base

DESCRIPTION: Software program data base of utility connections in the city. Used to manage utility billing and collections and generate reports relative to billing and collection.The data base contains names, addresses, phone numbers, utility charges, and utility payments for every connection in the city.

RETENTION

Retain 3 years after account is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 22, Item 4.

AUTHORIZED: 12/07/2006

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 29054
TITLE: Ordinances
DATES: 1935-
ARRANGEMENT:

DESCRIPTION: Ordinances document formal rulings of local legislative bodies, and include original ordinances and resolutions, codified ordinances, and indexes.

RETENTION

Retain Permanently.

DISPOSITION

Transfer to the State Archives permanently.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 19.

AUTHORIZED: 02/17/2017

FORMAT MANAGEMENT

Computer data files: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of decisions and actions of the city council.

PRIMARY DESIGNATION

Public


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