Syracuse (Utah)
17834--Council minutes17891--Lot books/files
17894--Receipt books
24339--Utility billing computer data base
27408--Building plans
AGENCY: Syracuse (Utah)
SERIES: 17834
TITLE: Council minutes
DATES: 1935-
ARRANGEMENT: Chronological
DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.
RETENTION
Retain until microfilmed.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.
PRIMARY DESIGNATION
Public
AGENCY: Syracuse (Utah)
SERIES: 17891
TITLE: Lot books/files
DATES: 1903-
ARRANGEMENT: by lot and plot location
DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.
RETENTION
Retain until microfilmed.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 6.
PRIMARY DESIGNATION
Public
AGENCY: Syracuse (Utah)
SERIES: 17894
TITLE: Receipt books
DATES: 1940-
ARRANGEMENT: Alphabetical by name Numerical by account number
DESCRIPTION:
RETENTION
Retain 3 years
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
Microfilm master: Retain in Archives for 3 years and then destroy.
Microfilm duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 9.
PRIMARY DESIGNATION
Public
AGENCY: Syracuse (Utah)
SERIES: 24339
TITLE: Utility billing computer data base
VARIANT TITLE: Customer application files
DATES: 1995-
ARRANGEMENT: Alphabetical and numerical access in the data base
DESCRIPTION: Software program data base of utility connections in the city. Used to manage utility billing and collections and generate reports relative to billing and collection.The data base contains names, addresses, phone numbers, utility charges, and utility payments for every connection in the city.
RETENTION
Retain 3 years after account is closed
DISPOSITION
Destroy.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 4.
PRIMARY DESIGNATION
Public
AGENCY: Syracuse (Utah)
SERIES: 27408
TITLE: Building plans
DATES: c. 1990-2000
ARRANGEMENT: Alphabetical.
DESCRIPTION: Sample of building plans from the 1990's retained as an example of building practices and building code policy.
RETENTION
Retain Permanently
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Sample of building plans retained as an example from the period.
PRIMARY DESIGNATION
Public