Utah Department of Administrative Services

Division of Archives & Records Service

Syracuse (Utah)

17834--Council minutes
17891--Lot books/files
17894--Receipt books
24339--Utility billing computer data base
27408--Building plans

AGENCY: Syracuse (Utah)

SERIES: 17834
TITLE: Council minutes
DATES: 1935-
ARRANGEMENT: Chronological

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 03/10/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17891
TITLE: Lot books/files
DATES: 1903-
ARRANGEMENT: by lot and plot location

DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 17, Item 6.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17894
TITLE: Receipt books
DATES: 1940-
ARRANGEMENT: Alphabetical by name Numerical by account number

DESCRIPTION:

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 17, Item 9.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years and then destroy.

Microfilm master: Retain in Archives for 3 years and then destroy.

Microfilm duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Syracuse (Utah)

SERIES: 24339
TITLE: Utility billing computer data base
DATES: 1995-
ARRANGEMENT: Alphabetical and numerical access in the data base

DESCRIPTION: Software program data base of utility connections in the city. Used to manage utility billing and collections and generate reports relative to billing and collection.The data base contains names, addresses, phone numbers, utility charges, and utility payments for every connection in the city.

RETENTION

Retain 3 years after account is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 22, Item 4.

AUTHORIZED: 12/07/2006

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Syracuse (Utah)

SERIES: 27408
TITLE: Building plans
DATES: c. 1990-2000
ARRANGEMENT: Alphabetical.

DESCRIPTION: Sample of building plans from the 1990's retained as an example of building practices and building code policy.

RETENTION

Retain Permanently

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Sample of building plans retained as an example from the period.

PRIMARY CLASSIFICATION

Public