Utah Department of Administrative Services

Division of Archives & Records Service

Syracuse (Utah)

24339--Utility billing computer data base
17834--Council minutes
17891--Lot books/files
17894--Receipt books

AGENCY: Syracuse (Utah)

SERIES: 24339
TITLE: Utility billing computer data base
DATES: 1995-
ARRANGEMENT: Alphabetical and numerical access in the data base

DESCRIPTION: Software program data base of utility connections in the city. Used to manage utility billing and collections and generate reports relative to billing and collection.The data base contains names, addresses, phone numbers, utility charges, and utility payments for every connection in the city.

RETENTION

Retain 3 years after account is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 22, Item 4.

AUTHORIZED: 12/07/2006

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17834
TITLE: Council minutes
DATES: 1935-
ARRANGEMENT: Chronological

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 03/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17891
TITLE: Lot books/files
DATES: 1903-
ARRANGEMENT: by lot and plot location

DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 43.

AUTHORIZED: 09/11/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Syracuse (Utah)

SERIES: 17894
TITLE: Receipt books
DATES: 1940-
ARRANGEMENT: Alphabetical by name Numerical by account number

DESCRIPTION:

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 17, Item 9.

AUTHORIZED: //

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Microfilm master: Retain in Archives for 3 years and then destroy.

Microfilm duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public