Utah Transit Authority
26366--Comprehensive annual financial reports27492--Operations employee information files
27256--Construction management records
AGENCY: Utah Transit Authority
SERIES: 26366
TITLE: Comprehensive annual financial reports
DATES: 1993-
ARRANGEMENT: chronological by year
DESCRIPTION: These are reports on program activities and accomplishments of the Utah Transit Authority for the previous fiscal year (ending December 31). It includes financial statements and statistical data in order to provide full disclosure of all financial operations of the agency. Prepared by the finance department, it is prepared using the guidelines recommended by the Government Finance Officers Association of the United States and Canada and conforms with generally accepted accounting principles. Also included are such features as future plans and major initiatives, an organizational chart and photos and names of the Board of Trustees.
RETENTION
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.
Annual reports document the history and functions of agencies. These reports have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Utah Transit Authority
SERIES: 27492
TITLE: Operations employee information files
DATES: 2008-
ARRANGEMENT: Chronological by date- oldest to present
DESCRIPTION: These records are reports used by the Utah Transit Authority to monitor daily employee activity. The record series contains daily dispatch reports that include the following information: operator day off reports, report shifts listings, daily extra board postings, and volunteer overtime postings.
RETENTION
Retain 3.5 years
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 months and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Utah Transit Authority
SERIES: 27256
TITLE: Construction management records
VARIANT TITLE: Capital development construction records
DATES: 1988-
ARRANGEMENT: Numerical by project designation
DESCRIPTION: Construction management records fully document any Utah Transit Authority construction projects which benefited from federal funding. The files include all information relating to the project, including but not limited to agreements, contracts, letters, e-mail, invoices, certified payroll, studies, reports, minutes, manuals, plans, presentations, schedules, permits, environmental work, standards, specifications, surveys, drawings, photos, videos, engineering notes, transmittals, submittals, RFPs (response for proposals), change orders, property descriptions, and warranties.
RETENTION
Retain 100 years
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 95 years and then transfer to State Archives with authority to weed.
Digital Versatile Disk - Rewritable: Retain in Office until administrative need ends.
APPRAISAL
Administrative Historical
These records are maintained for Federal audits and to demonstrate the scope and criteria of construction projects. Documentation of construction projects is a key component in the historical documentation of UTA.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected