Utah Department of Administrative Services

Division of Archives & Records Service

Governor's Office of Economic Development. Tourism Office

19001--Budget operating report roll
14106--Illustrations
22807--Travel posters
22907--Tour guides
22908--Winter vacation guides
27443--Council Hall history
2408--Calendar of events
2435--Travel guides
2505--Press packets
2508--Publications
2509--Personnel records
5864--Maps and charts
2994--News releases

AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 19001
TITLE: Budget operating report roll
DATES: 1967-72
ARRANGEMENT:

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 14106
TITLE: Illustrations
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 22807
TITLE: Travel posters
DATES: ca. 1975
ARRANGEMENT: Alphabetical

DESCRIPTION: This series contains posters created by the Travel Council (Division of Travel Development) promoting Utah. The posters are titled "Bridgerland", "Canyonlands", "Castle Country", "Color Country", "Dinosaurland", "Golden Spike Empire", "Great Basin Country", "Great Salt Lake Country", "Greatest Snow on Earth", "Mountainland", "Mormon Country", "Panoramaland", and "Utah...the 4 Season Vacationland".

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

The records in this series document travel promotion.


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 22907
TITLE: Tour guides
DATES: ca. 1966-1991
ARRANGEMENT: Chronological

DESCRIPTION: These guides are prepared by the Division of Travel Development (Travel Council) to provide the public and travel industry with information about tours and tour operators in Utah. The guides contain information pertaining to transportation, lodging, tours, and tour companies.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These publications document agency history and functions.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 22908
TITLE: Winter vacation guides
DATES: ca. 1960-1993
ARRANGEMENT: Chronological

DESCRIPTION: This series contains guides by the Division of Travel Development (Travel Council) promoting winter vacations in Utah with information pertaining to skiing, transportation, lodging, snowboarding, snowmobiling, and tour companies.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document agency history and functions. They have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 27443
TITLE: Council Hall history
DATES: 1961-1975, 2004, 2008
ARRANGEMENT: None

DESCRIPTION: Records which document an agency's history. Includes scrapbooks, photographs, articles, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 4.

These records document the history of the historical Council Hall (Utah's second capitol). Most files date from around the time the building was acquired by the State of Utah.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 2408
TITLE: Calendar of events
DATES: 1959-1993
ARRANGEMENT: Chronological

DESCRIPTION: This series contains calendars by the Division of Travel Development (Travel Council) promoting events in Utah. The calendars contain information pertaining to dates, cities, locations and names of the events.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document agency history and functions and have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 2435
TITLE: Travel guides
DATES: 1966-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains travel guides published by the Division of Travel Development (Travel Council) promoting Utah. The guides contain information pertaining to history, culture, visitor resources, parks, forests, wilderness areas, scenic byways, hiking, winter sports, bicycling, water sports, wildlife, golf, historical sites and buildings, museums, performing arts, events, festivals and celebrations.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document agency history and functions. Publications have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 2505
TITLE: Press packets
DATES: ca. 1965-1993
ARRANGEMENT: Chronological

DESCRIPTION: This series contains press packets by the Division of Travel Development (Travel Council) promoting Utah. The packets contain travel brochures, travel guides, calendars of events, news releases and maps.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 15, Item 8.

Press releases document an agency's activities and history and provide ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 2508
TITLE: Publications
DATES: ca. 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include information on administration, legal matters, fiscal and financial operations, travel, tourism, parks, recreation, lodging, camping, hiking, ghost towns, tours, hunting, fishing, and all other activities of the Division of Travel Development (Travel Council). Consists primarily of isolated publications not part of a more specific series.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 2509
TITLE: Personnel records
DATES: 1958-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. and DHRM standards on accessing, maintaining, and managing employee personnel files. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM 33), Human resource profile/events (DHRM 34), Termination form (DHRM 35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

RETENTION

Retain 65 years after retirement or separation of employee.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after separation and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1)(e) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1)(b) (2008)


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 5864
TITLE: Maps and charts
DATES: 1947-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Governor's Office of Economic Development. Tourism Office

SERIES: 2994
TITLE: News releases
DATES: 1970-
ARRANGEMENT: Chronological

DESCRIPTION: A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 15, Item 8.

News releases document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public