Utah Department of Administrative Services

Division of Archives & Records Service

Tooele County (Utah). County Recorder

84262--Fee and entry books
84225--Powers of attorney
17495--Township index
17942--Road record
24182--Mining districts index
24563--Miscellaneous records index
28284--Military Discharges
6099--Grantor and grantee indexes
6161--Mortgage Records and Indexes
5467--Deposits with county auditor report
5472--Monthly auditor's report
7713--Official maps and plats and index
7134--Official records
11764--Federal tax lien index

AGENCY: Tooele County (Utah). County Recorder

SERIES: 84262
TITLE: Fee and entry books
DATES: 1899-
ARRANGEMENT: Alphabetical by book letter, thereunder numerical by page number

DESCRIPTION: These records reflect the payment of fees for the recording of legal instruments "entered in the order of its reception or entry" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording, names of parties, recordation date and time, a brief description, and entry number.

RETENTION

Retain Permanently

DISPOSITION

.

FORMAT MANAGEMENT

Paper: For records beginning in 1899 through 1985. Retain in Office permanently.

Paper: For records beginning in 1986 through 1996. Retain in State Records Center permanently.

Computer data files: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Recorder

SERIES: 84225
TITLE: Powers of attorney
DATES: i 1872-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: This record shows the authorizing of legal power for parties involved in land acquisitions. Information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.

RETENTION

Retain Permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm duplicate: Retain in Office permanently.

Paper: For records beginning in 1989 through 1989. Retain in State Records Center permanently.

Computer data files: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1872 through 1988. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.


AGENCY: Tooele County (Utah). County Recorder

SERIES: 17495
TITLE: Township index
DATES: ca. 1880-
ARRANGEMENT: Numerical by township and range

DESCRIPTION: This book serves an index to the abstract book. It is arranged by township and range and indicates the book and page where land transfer is abstracted. It includes township and range number, abstract book and page number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Tooele County (Utah). County Recorder

SERIES: 17942
TITLE: Road record
DATES: 1889-ca. 1900
ARRANGEMENT: Numerical by township and range

DESCRIPTION: This is a book on roads surveyed in Tooele County. It includes actual drawings of roads, township and range, field notes indicating when surveyed specific with legal description and changes made.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Tooele County (Utah). County Recorder

SERIES: 24182
TITLE: Mining districts index
DATES: 1951-
ARRANGEMENT: Alphabetical by mining district, thereunder chronological by date filed.

DESCRIPTION: The Tooele County recorder created an index to mining records which is organized according to the mining district in which the claim was located. The index provides reference to notices of location (mining claims), affidavits showing proof of labor on claims, and other mining documents. This index includes the name of the claim, the names of grantor and grantee (buyer and seller), type of document, document date, recorder's entry number, and the book and page number where the document was recorded.

RETENTION

Retain Permanetly

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Paper: For records beginning in 1988 through 1988. Retain in State Records Center permanently.

Computer data files: Retain in Office permanently.

Paper: For records beginning in 1951 through 1987. Retain in Office permanently.

APPRAISAL

Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 12.

This index provides reference to mining documents and is organized by mining district in which the claim was located.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Recorder

SERIES: 24563
TITLE: Miscellaneous records index
DATES: 1901-
ARRANGEMENT: alphabetical, thereunder chronological.

DESCRIPTION: The Tooele County Recorder created an index to miscellaneous records. The index indicates date of filing, book and page where recorded, kind of instrument, and names of grantee and grantor. Some of the documents referred to in this index are: contracts, leases, death certificates, affidavits, resolutions, powers of attorney, diplomas, covenants, restrictions, bonds, orders, licenses, lease and agreements, decrees, bills of sale, liens, notices of lis pendens, easements, etc.

RETENTION

Retain Permanetly

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Paper: For records beginning in 1989 through 1989. Retain in State Records Center permanently.

Computer data files: Retain in Office permanently.

Paper: For records beginning in 1901 through 1988. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Recorder

SERIES: 28284
TITLE: Military Discharges
DATES: 1986-
ARRANGEMENT: Numerical

DESCRIPTION: These are legal instruments recorded by the Tooele county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(1)(d,e) (2003)). These are indexes concerning mortgagors and mortgagees.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: For records beginning in 1986 through 1989. Retain in State Records Center permanently.

Computer data files: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 11.


AGENCY: Tooele County (Utah). County Recorder

SERIES: 6099
TITLE: Grantor and grantee indexes
DATES: 1886-
ARRANGEMENT: Alphabetical by name of grantee/grantor or principal party

DESCRIPTION: These records are used to index all deeds, final judgments, claims, patents, or decrees partitioning or affecting the title or possession of real property in Tooele County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1990 through 1990. Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office permanently.

Paper: For records beginning in 1886 through 1989. Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

Grantee and grantor indexes are legally required to be kept permanently. UCA 17-21-6(1)(c).

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Recorder

SERIES: 6161
TITLE: Mortgage Records and Indexes
DATES: 1875-
ARRANGEMENT: chronological.

DESCRIPTION: Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1962 through 1978. Retain in State Records Center permanently.

Microfilm duplicate: For records beginning in 1875 through 1978. Retain in Office permanently.

Microfilm master: For records beginning in 1875 through 1978. Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office permanently.

Paper: For records beginning in 1875 through 1961. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.


AGENCY: Tooele County (Utah). County Recorder

SERIES: 5467
TITLE: Deposits with county auditor report
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 7.

This disposition is based on the administrative needs expressed by the office and the basic three year audit period.


AGENCY: Tooele County (Utah). County Recorder

SERIES: 5472
TITLE: Monthly auditor's report
DATES: 1974-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is a three-part monthly report certifying the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report for the county commissioner. It includes the following information: month and year, amount of total collections, entry numbers used, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected sworn before the county auditor, the notarized signature of the county recorder, and the signature and seal of the county auditor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office. The county auditor maintains the record copy of these reports.


AGENCY: Tooele County (Utah). County Recorder

SERIES: 7713
TITLE: Official maps and plats and index
DATES: 1893-
ARRANGEMENT: Alphanumerical by location code

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then maintain permanently in office.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Recorder

SERIES: 7134
TITLE: Official records
DATES: 1930-
ARRANGEMENT: chronological.
ANNUAL ACCUMULATION: 76.00 cubic feet.

DESCRIPTION: The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1974 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds, bills of sale, medical certification records, United States Military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also included certificates of appointments for bishops and stake presidents in the Chruch of Jesus Christ of Latter-day Saints.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1973 through 1993. Retain in State Records Center permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

Paper: For records beginning in 1930 through 1972. Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public. UCA 17-21-19


AGENCY: Tooele County (Utah). County Recorder

SERIES: 11764
TITLE: Federal tax lien index
DATES: 1949-
ARRANGEMENT: Numerical by entry number

DESCRIPTION: This books indexes federal tax liens. The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).

RETENTION

Retain Permanetly

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1989 through 1989. Retain in State Records Center permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Computer data files: Retain in Office permanently.

Paper: For records beginning in 1949 through 1988. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public