Utah Department of Administrative Services

Division of Archives & Records Service

Governor. Commission on Criminal and Juvenile Justice

85236--Out of state extradition records
21263--General grant management files
22043--Anti-violence coordinator management files
21072--Violent offender incarceration and truth in sentencing incentive grant records
21073--Miscellaneous federal grant program
21074--State statistical analysis center justice statistics program grant records
21075--Local law enforcement block grant records
21076--Byrne Justice Assistance Grant program records
21077--Local juvenile delinquency prevention program incentive grant records
21079--Juvenile justice and delinquency prevention--state challenge grant records
21080--Juvenile justice and delinquency prevention--formula grant records
21081--Serious habitual offender community action plan grant records
21083--Residential prisoner substance abuse treatment grant records
23281--Accounting records
23282--Time and attendance records
23023--Annual reports
23024--Publications
22245--Utah Substance Abuse and Anti-Violence Coordinating Council annual reports
22246--Juvenile Justice Board annual reports
22247--Juvenile Justice Board newsletter
22248--Juvenile Justice Board meeting minutes
22249--Governor's guide to gang violence prevention and intervention
22557--Waived extradition expense payment records
25349--Comission on Criminal and Juvenile Justice surveys
27916--Judicial Nominating Commission judicial applications
27917--Judicial Nominating Commission nomination files
28161--State grant program files
2188--In state extradition records

AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 85236
TITLE: Out of state extradition records
DATES: 1953-
ARRANGEMENT: Chronological.
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These records document requests for extradition of individuals, who are in Utah, but have been charged with a crime in another state, to the requesting state in order to try the offenders. The initial requests to Utah are made by state governors to the Governor, who then issues a warrant for the individuals' arrest. The records contain correspondence and supporting documents. Information includes the governor's name, the city or county making the requisition, the name of the alleged criminal, and the offense and supporting statutory authorities. The extradition request is supported by the following: the court complaint (defendant, date, signatures); the warrant of arrest (date, judge's signature); and affidavit (signature); and warrant certifications (county clerk signature, date, seal and Lieutenant Governor's signature). The responsibility for extraditions was transferred from the Lieutenant Governor's office to the Commission on Criminal and Juvenile Justice in 1997.

RETENTION

Retain 2 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical Legal

This series has historical value as it documents the names of extradited individuals, officers and government officials. It also has legal value as it documents legal extradition processes.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21263
TITLE: General grant management files
DATES: 1983-
ARRANGEMENT: Alphanumerical
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These records contain the summary financial files of federal grants awarded to the state of Utah, as well as state supported grants. The files contain notices of grant awards, quarterly financial status reports to the Federal Government with supporting documentation, notices of changes in the grant awards, and other documentation pertinent to the various federal and state grants.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This retention is based on the retention requirements for federal grants established in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22043
TITLE: Anti-violence coordinator management files
DATES: 1983-
ARRANGEMENT: Chronological by date of meeting or grant award
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These records are created by the Anti-violence Coordinator and the Anti-violence Committee in conducting their duties and efforts to curb violence in the State of Utah. The records include Anti-violence Committee meeting minutes, agenda, mini-grant awards, and other documents relating to the anti-violence program.

RETENTION

Retain 13 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21072
TITLE: Violent offender incarceration and truth in sentencing incentive grant records
DATES: 1996-
ARRANGEMENT: Numerical by sub-grant number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These grants are used to ensure that there is adequate conventional confinement space for violent offenders, and to ensure that violent offenders remain incarcerated for substantial periods of time through the implementation of truth-in-sentencing laws. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21073
TITLE: Miscellaneous federal grant program
DATES: 1997-
ARRANGEMENT: Chronological by award year, thereunder alphabetical by program name, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This grant is provided by the Federal government to assist states in establishing, developing, updating, or upgrading certain databases, and records that are compatible with those of the Federal Bureau of Investigation (FBI). The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents. The Federal government provides to states various grants and awards of limited duration or purpose - NIBRS: National Incident Based Reporting System, State ID: Upgrade certain data bases and records to be compatible with those of the Federal Bureau of Investigation (FBI), BPV: Bullet Proof Vest Program, NFSIA: National Forensic Science Improvement Act Grants, VOI/TIS: Violent Offender Incarceration Truth in Sentencing Program, JAIBG: Juvenile Accountability Incentive Block Grant, JITII: Justice Information Technology Integration Implementation, NGA: National Governors Association Grants. Other miscellaneous grants may be added to this series depending on what limited duration programs or grants are awarded by the Federal Government in the future.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 2, Item 9.

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21074
TITLE: State statistical analysis center justice statistics program grant records
DATES: 1996-
ARRANGEMENT: Numerical by sub-grant number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These grants are provided by the Federal government for financial and technical assistance to state government in order to encourage the development of state capabilities for collecting, analyzing, and disseminating criminal justice statistical information. This includes data on drug related crime and drug dependent offenders. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21075
TITLE: Local law enforcement block grant records
DATES: 1996-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: The Federal government supplies these grants to fund local governments in a wide range of local law enforcement activities. These activities include hiring and training of law enforcement officers, procurement of equipment and technology, establishment or support of drug courts, and other crime prevention efforts. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21076
TITLE: Byrne Justice Assistance Grant program records
DATES: 1987-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: The Federal government provides formula grant funds to state governments for projects that have a high probability of controlling drugs, and improving the function of the criminal justice system. States are required to sub-grant a certain percentage of the annual grant to local districts. The files contain approved grant proposals; notices of grant awards; correspondence between the grant recipient and the grant provider; program and progress reports; approved grant changes; grant monitoring reports; quarterly financial status reports; grant scoring sheets used to determine destination of funds prior to the grant year; and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-301(b)(i) and (ii) (Names of undercover police officers)


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21077
TITLE: Local juvenile delinquency prevention program incentive grant records
DATES: 1995-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: The Federal government provides these grants to match funds given by the state to local governments for conducting juvenile delinquency prevention programs. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21079
TITLE: Juvenile justice and delinquency prevention--state challenge grant records
DATES: 1995-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: The Federal government provides these grants as additional funding for states'programs geared toward the reduction of juvenile delinquency, and to provide services for affected juveniles. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21080
TITLE: Juvenile justice and delinquency prevention--formula grant records
DATES: 1983-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These grants are provided by the Federal government to assist state and local governments in improving their juvenile justice systems and preventing juvenile delinquency. Some specific program objectives include removing juvenile offenders from adult jail and lockup facilities, and deinstitutionalizing status offenders and non-offenders. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21081
TITLE: Serious habitual offender community action plan grant records
DATES: 1996-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records are maintained to document and assist in the implementation of the Serious Habitual Offender Community Action Plan (SHOCAP) in the state of Utah. The files contain SHOCAP descriptive information, enabling legislation, grant award documents, and policy and procedure information.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This retention is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 21083
TITLE: Residential prisoner substance abuse treatment grant records
DATES: 1996-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These grants are provided by the Federal government to assist state and local governments in funding the development and implementation of residential substance abuse treatment programs for prisoners in state and local correctional facilities. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.

RETENTION

Retain for 8 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This retention is based on the federal grant retention requirements in 28 CFR parts 66 and 70.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 23281
TITLE: Accounting records
DATES: 1987-
ARRANGEMENT: Numerical by document number, thereunder chronological by fiscal year quarter
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These are the general accounting files for the Commission on Criminal and Juvenile Justice. The records pertain to the general, daily operations of the Commission. Information includes payment vouchers/warrant requests, employee travel reimbursements, telephone bills, deposit records, bank statements, monthly FI-NET financial statements with reconciliations, inventory records, and other general accounting information. Forfeiture fund accounting records for the Crime Reduction Assistance Program are included beginning in 2004.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f)(2008) Social Security numbers, home telephone numbers, and employee identification numbers.


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 23282
TITLE: Time and attendance records
DATES: 1987-
ARRANGEMENT: Alphabetical by employee name, thereunder chronological by fiscal year
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These records consist of time and attendance reports generated each pay period by the employees. Records include time sheets and various reports generated from the input of time sheet data and received by the Commission from the Division of Finance.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 25.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f)(2008) Social Security numbers, payroll deduction information, and employee identification numbers.


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 23023
TITLE: Annual reports
DATES: 1985-
ARRANGEMENT: Chronological.

DESCRIPTION: Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 15.

Annual reports document agency functions and are useful to researchers.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 23024
TITLE: Publications
DATES: 1991-
ARRANGEMENT: Chronological.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Disposition based on the value of these records in documenting agency achievements, policies, programs, and function.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22245
TITLE: Utah Substance Abuse and Anti-Violence Coordinating Council annual reports
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed provided one copy has been transferred to the State Archives.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22246
TITLE: Juvenile Justice Board annual reports
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 10 years, then transfer one copy to Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22247
TITLE: Juvenile Justice Board newsletter
DATES: 1999-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 10 years.

DISPOSITION

Destroy provided one copy is transferred to the State Archives.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy provided one copy is transferred to the State Archives.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22248
TITLE: Juvenile Justice Board meeting minutes
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document the meetings conducted by the Juvenile Justice Board. Information includes the Chair's report, the Juvenile Justice Specialist's report, committee reports, and upcoming training.

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office for 5 years and then destroy.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22249
TITLE: Governor's guide to gang violence prevention and intervention
DATES: 1999-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 10 years,

DISPOSITION

Destroy provided one copy has been transferred to the State Archives.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy provided one copy has been transferred to the State Archives.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 22557
TITLE: Waived extradition expense payment records
DATES: 1995-
ARRANGEMENT: Chronological by payment date
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This series documents the payment of expenses incurred in returning extradited criminals back to Utah. Information includes FI-NET payment vouchers, invoices, and extradition worksheets. The records may also include letters from the Governor requesting extradition and affidavits requesting extradition restitution.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 53.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 25349
TITLE: Comission on Criminal and Juvenile Justice surveys
DATES: 2001-
ARRANGEMENT: Numerical

DESCRIPTION: Reports on the administrative review, analysis, and implementation of programs and operation of those programs.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 27916
TITLE: Judicial Nominating Commission judicial applications
DATES: 2010-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: Individuals interested in applying to fill a judicial vacancy submit applications to the Judicial Nominating Commission for consideration. Each application is reviewed and ranked. Applicants are then chosen to be interviewed. The top five candidates' names, as selected by the commission, are forwarded to the governor for review and final selection. Records include the applicant employment forms and resumes as submitted to the commission for consideration.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 8, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 27917
TITLE: Judicial Nominating Commission nomination files
DATES: 2010-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: Applications of candidates forwarded to the governor by a Judicial Nominating Commission make up this series. Nominees are selected from among all applicants to fill a vacant position in the judiciary after thorough review and investigation by the commission. The governor appoints one of the nominees subject to senate confirmation. These nomination files include the application forms, resumes, and financial background checks.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

The retention corresponds to the 10-year term of office for Supreme Court justices, the longest term of office for a judge (see Utah Code 20A-12-201).

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 28161
TITLE: State grant program files
DATES: 2007-
ARRANGEMENT: chronological by fiscal year of grant program award
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: Accepted proposals and applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements, please contact the State Archives to schedule a specific retention.

RETENTION

Retain 3 years after grant expires

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after grant expires and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 2, Item 9.

CCJJ is the recipient of various federal grants. Chapter 12 of The Office of Justice Programs (OJP) Financial Guide, which deals with the retention of records, requires all grant related records to be retained "At least three years following the closure of their most recent audit report."

PRIMARY DESIGNATION

Public


AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 2188
TITLE: In state extradition records
DATES: 1953-
ARRANGEMENT: Chronological.
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These records document the extradition of individuals, who have been charged with a crime in Utah, from other states in order to try the offenders. The initial requests are usually made by offices of the county attorney to the Governor, who then makes the extradition request to the governor of the other state. The records contain correspondence and supporting documents. Information includes the governor's name, the city or county making the requisition, the name of the alleged criminal, and the offense and supporting statutory authorities. The extradition request is supported by the following: the court complaint (defendant, date, signatures); the warrant of arrest (date, judge's signature); and affidavit (signature); and warrant certifications (county clerk signature, date, seal and Lieutenant Governor's signature). The responsibility for extraditions was transferred from the Lieutenant Governor's office to the Commission on Commission on Criminal and Juvenile Justice.

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical Legal

This series has historical value as it documents the names of extradited individuals, officers and government officials. It also has legal value as it documents legal extradition processes.

PRIMARY DESIGNATION

Public