Governor. Commission on Criminal and Juvenile Justice
2188--In state extradition records6295--Inmate jail reimbursement billings
21073--Miscellaneous federal grant program
21074--State statistical analysis center justice statistics program grant records
21076--Byrne Justice Assistance Grant program records
21077--Local juvenile delinquency prevention program incentive grant records
21080--Juvenile justice and delinquency prevention--formula grant records
21083--Residential prisoner substance abuse treatment grant records
21263--General grant management files
23281--Accounting records
23282--Time and attendance records
23023--Annual reports
23024--Publications
22249--Governor's guide to gang violence prevention and intervention
22043--Anti-violence coordinator management files
22557--Waived extradition expense payment records
22245--Utah Substance Abuse and Anti-Violence Coordinating Council annual reports
22246--Juvenile Justice Board annual reports
22247--Juvenile Justice Board newsletter
22248--Juvenile Justice Board meeting minutes
25349--Criminal justice surveys
28161--State grant program files
27916--Judicial Nominating Commission judicial applications
27917--Judicial Nominating Commission nomination files
29570--Commission on Criminal and Juvenile Justice meeting minutes
29630--Executive correspondence
85236--Out of state extradition records
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 2188
TITLE: In state extradition records
DATES: 1953-
ARRANGEMENT: Chronological.
DESCRIPTION: These records document the extradition of individuals, who have been charged with a crime in Utah, from other states in order to try the offenders. The initial requests are usually made by offices of the county attorney to the Governor, who then makes the extradition request to the governor of the other state. The records contain correspondence and supporting documents. Information includes the governor's name, the city or county making the requisition, the name of the alleged criminal, and the offense and supporting statutory authorities. The extradition request is supported by the following: the court complaint (defendant, date, signatures); the warrant of arrest (date, judge's signature); and affidavit (signature); and warrant certifications (county clerk signature, date, seal and Lieutenant Governor's signature). The responsibility for extraditions was transferred from the Lieutenant Governor's office to the Commission on Commission on Criminal and Juvenile Justice.
RETENTION
Permanent. Retain for 2 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/1998
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical Legal
This series has historical value as it documents the names of extradited individuals, officers and government officials. It also has legal value as it documents legal extradition processes.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 6295
TITLE: Inmate jail reimbursement billings
DATES: 2009-
ARRANGEMENT: Alphabetical by county
DESCRIPTION: These records document housing and medical costs for inmates housed by county correctional facilities. Information includes inmate's surname, housing and medical costs, dates of residency, and signature of authorized agent allowing reimbursement. A warrant request is attached to each billing for payment by the state.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
Computer data files: Retain in Office for 5 years and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21073
TITLE: Miscellaneous federal grant program
DATES: 1997-
ARRANGEMENT: Chronological by award year, thereunder alphabetical by program name, thereunder numerical by sub-grant number
DESCRIPTION: This grant is provided by the Federal government to assist states in establishing, developing, updating, or upgrading certain databases, and records that are compatible with those of the Federal Bureau of Investigation (FBI). The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents. The Federal government provides to states various grants and awards of limited duration or purpose - NIBRS: National Incident Based Reporting System, State ID: Upgrade certain data bases and records to be compatible with those of the Federal Bureau of Investigation (FBI), BPV: Bullet Proof Vest Program, NFSIA: National Forensic Science Improvement Act Grants, VOI/TIS: Violent Offender Incarceration Truth in Sentencing Program, JAIBG: Juvenile Accountability Incentive Block Grant, JITII: Justice Information Technology Integration Implementation, NGA: National Governors Association Grants. Other miscellaneous grants may be added to this series depending on what limited duration programs or grants are awarded by the Federal Government in the future.
RETENTION
Retain for 7 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Grant records, GRS-1859
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final action and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
Computer data files: Retain in Office for 7 years after final action and then delete.
APPRAISAL
Administrative
This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.53 (1995).
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21074
TITLE: State statistical analysis center justice statistics program grant records
DATES: 1996-
ARRANGEMENT: Numerical by sub-grant number
DESCRIPTION: These grants are provided by the Federal government for financial and technical assistance to state government in order to encourage the development of state capabilities for collecting, analyzing, and disseminating criminal justice statistical information. This includes data on drug related crime and drug dependent offenders. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.
RETENTION
Retain for 8 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21076
TITLE: Byrne Justice Assistance Grant program records
DATES: 1987-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
DESCRIPTION: The Federal government provides formula grant funds to state governments for projects that have a high probability of controlling drugs, and improving the function of the criminal justice system. States are required to sub-grant a certain percentage of the annual grant to local districts. The files contain approved grant proposals; notices of grant awards; correspondence between the grant recipient and the grant provider; program and progress reports; approved grant changes; grant monitoring reports; quarterly financial status reports; grant scoring sheets used to determine destination of funds prior to the grant year; and other miscellaneous grant-related documents.
RETENTION
Retain for 8 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-301(b)(i) and (ii) (Names of undercover police officers)
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21077
TITLE: Local juvenile delinquency prevention program incentive grant records
DATES: 1995-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
DESCRIPTION: The Federal government provides these grants to match funds given by the state to local governments for conducting juvenile delinquency prevention programs. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.
RETENTION
Retain for 8 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21080
TITLE: Juvenile justice and delinquency prevention--formula grant records
DATES: 1983-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
DESCRIPTION: These grants are provided by the Federal government to assist state and local governments in improving their juvenile justice systems and preventing juvenile delinquency. Some specific program objectives include removing juvenile offenders from adult jail and lockup facilities, and deinstitutionalizing status offenders and non-offenders. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and the grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.
RETENTION
Retain for 8 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the federal grant retention requirements in 28 CFR parts 66 and 70.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21083
TITLE: Residential prisoner substance abuse treatment grant records
DATES: 1996-
ARRANGEMENT: Chronological by award year, thereunder numerical by sub-grant number
DESCRIPTION: These grants are provided by the Federal government to assist state and local governments in funding the development and implementation of residential substance abuse treatment programs for prisoners in state and local correctional facilities. The files contain approved grant proposals, notices of grant awards, correspondence between the grant recipient and grant provider, program and progress reports, approved grant changes, grant monitoring reports, quarterly financial status reports, and other miscellaneous grant related documents.
RETENTION
Retain for 8 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 04/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
This retention is based on the federal grant retention requirements in 28 CFR parts 66 and 70.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 21263
TITLE: General grant management files
DATES: 1983-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These records support the agency's function to provide analysis, accountability, and supervision for state and federal criminal justice grant money (Utah Code 63M-7-204(8) (2015)). These records contain the summary financial files of federal grants awarded to the state of Utah, as well as state supported grants. The files contain notices of grant awards, quarterly financial status reports to the Federal Government with supporting documentation, notices of changes in the grant awards, and other documentation pertinent to the various federal and state grants.
RETENTION
Retain for 8 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 04/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
This retention is based on the retention requirements for federal grants established in 28 CFR parts 66 and 70.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 23281
TITLE: Accounting records
DATES: 1987-
ARRANGEMENT: Numerical by document number, thereunder chronological by fiscal year quarter
DESCRIPTION: These are the general accounting files for the Commission on Criminal and Juvenile Justice. The records pertain to the general, daily operations of the Commission. Information includes payment vouchers/warrant requests, employee travel reimbursements, telephone bills, deposit records, bank statements, monthly FI-NET financial statements with reconciliations, inventory records, and other general accounting information. Forfeiture fund accounting records for the Crime Reduction Assistance Program are included beginning in 2004.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 01/2001
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(1)(f)(2008) Social Security numbers, home telephone numbers, and employee identification numbers.
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 23282
TITLE: Time and attendance records
DATES: 1987-
ARRANGEMENT: Alphabetical by employee name, thereunder chronological by fiscal year
DESCRIPTION: These records consist of time and attendance reports generated each pay period by the employees. Records include time sheets and various reports generated from the input of time sheet data and received by the Commission from the Division of Finance.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(1)(f)(2008) Social Security numbers, payroll deduction information, and employee identification numbers.
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 23023
TITLE: Annual reports
DATES: 1985-
ARRANGEMENT: Chronological.
DESCRIPTION: Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 01/02/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Annual reports document agency functions and are useful to researchers.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 23024
TITLE: Publications
DATES: 1991-
ARRANGEMENT: Chronological.
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 06/10/2009
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on the value of these records in documenting agency achievements, policies, programs, and function.
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22249
TITLE: Governor's guide to gang violence prevention and intervention
DATES: 1999-
ARRANGEMENT: Chronological
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 10/26/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22043
TITLE: Anti-violence coordinator management files
DATES: 1983-
ARRANGEMENT: Chronological by date of meeting or grant award
DESCRIPTION: These records are created by the Anti-violence Coordinator and the Anti-violence Committee in conducting their duties and efforts to curb violence in the State of Utah. The records include Anti-violence Committee meeting minutes, agenda, mini-grant awards, and other documents relating to the anti-violence program.
RETENTION
Permanent. Retain for 13 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 02/16/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22557
TITLE: Waived extradition expense payment records
DATES: 1995-
ARRANGEMENT: Chronological by payment date
DESCRIPTION: This series documents the payment of expenses incurred in returning extradited criminals back to Utah. Information includes FI-NET payment vouchers, invoices, and extradition worksheets. The records may also include letters from the Governor requesting extradition and affidavits requesting extradition restitution.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22245
TITLE: Utah Substance Abuse and Anti-Violence Coordinating Council annual reports
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 10/26/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22246
TITLE: Juvenile Justice Board annual reports
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 10/26/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22247
TITLE: Juvenile Justice Board newsletter
DATES: 1999-
ARRANGEMENT: Chronological
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 10/26/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 22248
TITLE: Juvenile Justice Board meeting minutes
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: These records document the meetings conducted by the Juvenile Justice Board. Information includes the Chair's report, the Juvenile Justice Specialist's report, committee reports, and upcoming training.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 02/16/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.
Paper copy: Retain in Office for 5 years and then destroy.
APPRAISAL
Historical
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 25349
TITLE: Criminal justice surveys
DATES: 2001-
ARRANGEMENT: Chronological, thereunder by topic.
DESCRIPTION: These records support the agency's function to evaluate the effectiveness of criminal justice policies, procedures, and programs that are directed toward the reduction of crime (Utah Code 63M-7-204(3) (2015)). Surveys are designed and conducted by research staff in order to gather and analyze information regarding crime victimization and the justice system. Information includes survey responses and reported findings covering topics such as victim services, drug taskforce efficiency, jail operation improvements, court services, and a variety of other law enforcement and crime-related issues.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 01/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.
Computer data files: Retain in Office for 10 years and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d) (2015)
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 28161
TITLE: State grant program files
DATES: 2007-
ARRANGEMENT: chronological by fiscal year of grant program award
DESCRIPTION: These records support the agency's function to provide analysis, accountability, and supervision for state criminal justice grant money (Utah Code 63M-7-204(8) (2015)). Records may include accepted grant proposals and applications; contracts; project reports; studies; certificates; agreements; memoranda; correspondence; and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets.
RETENTION
Retain for 7 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Grant records, GRS-1859
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after final action and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
Computer data files: Retain in Office for 7 years after final action and then delete.
APPRAISAL
Administrative
CCJJ is the recipient of various federal grants. Chapter 12 of The Office of Justice Programs (OJP) Financial Guide, which deals with the retention of records, requires all grant related records to be retained "At least three years following the closure of their most recent audit report."
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Utah Code 63G-2-305(10)(d) (2017)
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 27916
TITLE: Judicial Nominating Commission judicial applications
DATES: 2010-
ARRANGEMENT: chronological
DESCRIPTION: Individuals interested in applying to fill a judicial vacancy submit applications to the Judicial Nominating Commission for consideration. Each application is reviewed and ranked. Applicants are then chosen to be interviewed. The top five candidates' names, as selected by the commission, are forwarded to the governor for review and final selection. Records include the applicant employment forms and resumes as submitted to the commission for consideration.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 27917
TITLE: Judicial Nominating Commission nomination files
DATES: 2010-
ARRANGEMENT: chronological
DESCRIPTION: Applications of candidates forwarded to the governor by a Judicial Nominating Commission make up this series. Nominees are selected from among all applicants to fill a vacant position in the judiciary after thorough review and investigation by the commission. The governor appoints one of the nominees subject to senate confirmation. These nomination files include the application forms, resumes, and financial background checks.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then destroy.
APPRAISAL
Administrative
The retention corresponds to the 10-year term of office for Supreme Court justices, the longest term of office for a judge (see Utah Code 20A-12-201).
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 29570
TITLE: Commission on Criminal and Juvenile Justice meeting minutes
DATES: 1990-
ARRANGEMENT: Chronological.
DESCRIPTION: These records support the agency's function to coordinate the objectives, strategies, policies, programs, studies and assessments of the criminal and juvenile justice system in Utah (Utah Code 63M-7-201 and 204 (2017)). Records document meetings of the Commission wherein its efforts are discussed, decisions made, and directions given. Information includes minutes, agendas, notices, and any public materials distributed at the meeting.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 09/12/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 29630
TITLE: Executive correspondence
DATES: 1983-
ARRANGEMENT: Alphabetical.
DESCRIPTION: These records support the agency's function to coordinate the functions of all levels of criminal and juvenile justice systems and efforts to reduce crime and victimization statewide (Utah Code 63M-7-201 (2008)). Records document the executive decision-making and directives of the director and other executives within the agency, and include correspondence and related materials.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 11/22/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after separation and then transfer to State Records Center. Retain in State Records Center for 6 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office until separation and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records have historical value as they provide information about public service and the course of the agency through time.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d) (2017)
AGENCY: Governor. Commission on Criminal and Juvenile Justice
SERIES: 85236
TITLE: Out of state extradition records
DATES: 1953-
ARRANGEMENT: Chronological.
DESCRIPTION: These records document requests for extradition of individuals, who are in Utah, but have been charged with a crime in another state, to the requesting state in order to try the offenders. The initial requests to Utah are made by state governors to the Governor, who then issues a warrant for the individuals' arrest. The records contain correspondence and supporting documents. Information includes the governor's name, the city or county making the requisition, the name of the alleged criminal, and the offense and supporting statutory authorities. The extradition request is supported by the following: the court complaint (defendant, date, signatures); the warrant of arrest (date, judge's signature); and affidavit (signature); and warrant certifications (county clerk signature, date, seal and Lieutenant Governor's signature). The responsibility for extraditions was transferred from the Lieutenant Governor's office to the Commission on Criminal and Juvenile Justice in 1997.
RETENTION
Permanent. Retain for 2 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1998
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical Legal
This series has historical value as it documents the names of extradited individuals, officers and government officials. It also has legal value as it documents legal extradition processes.
PRIMARY DESIGNATION
Public