Utah Department of Administrative Services

Division of Archives & Records Service

Utah County (Utah). County Clerk

13489--Personnel files
23290--Marriage record books
23297--Marriage license record book index
6129--Marriage licenses
5018--Election registers
5019--Election returns
5046--Wildlife bounty affidavit book
5585--Marriage license applications

AGENCY: Utah County (Utah). County Clerk

SERIES: 13489
TITLE: Personnel files
DATES: 1947-
ARRANGEMENT: alphabetical by surname

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Utah County (Utah). County Clerk

SERIES: 23290
TITLE: Marriage record books
DATES: 1887-
ARRANGEMENT: Chronological by recording date.

DESCRIPTION: These volumes are the recorded copy of marriage licenses. The first volume is handwritten and certifies that the marriage took place, giving location, date, names of officiator and witnesses, and the names of the bride and groom. Subsequent volumes are pre-printed forms which include the clerk's authorization to marry as well as the record of the actual marriage. The authorization form has blanks for the parties' names, residences, ages, note of parental authorization if the party is under age, clerk's office location, date, and clerk's signature. The marriage record remained substantially the same.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

This disposition is based on the information provided to genealogists and others interested in marriage patterns in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Clerk

SERIES: 23297
TITLE: Marriage license record book index
DATES: 1892-1912
ARRANGEMENT: Alphabetical by first letter of surname

DESCRIPTION: This index covers record books 2 through 6; record books may also be indexed with the individual volume. The index gives names of males and names of females on alternate pages along with the record book volume and page number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL


AGENCY: Utah County (Utah). County Clerk

SERIES: 6129
TITLE: Marriage licenses
DATES: 1904-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains marriage licenses granted in Utah County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Clerk

SERIES: 5018
TITLE: Election registers
DATES: 1966
ARRANGEMENT: Alphanumerical

DESCRIPTION: These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. "A person may not vote at any election unless that person is registered to vote as required" by law (UCA 20A-2-102 (1995)) . The registers' columns provide for the following entries: "registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election" (UCA 20a-5-401 (1995)). These lists are used at the polls by the election judges to identify registered voters andto record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Clerk

SERIES: 5019
TITLE: Election returns
DATES: 1940-1948; 1966
ARRANGEMENT: Chronological.

DESCRIPTION: These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary, special, and general elections.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Clerk

SERIES: 5046
TITLE: Wildlife bounty affidavit book
DATES: 1901-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Utah County (Utah). County Clerk

SERIES: 5585
TITLE: Marriage license applications
DATES: 1897-
ARRANGEMENT: Numerical, with numbers assigned chronologically by application date.

DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of the couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: For records prior to and including 1900. Retain in State Archives permanently with authority to weed.

Paper: For records prior to and including 1955. Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.

Paper: For records beginning in 1955 and continuing to the present. Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 24.

This disposition is based on the information provided to genealogists and others interested in marriage patterns in Utah.

PRIMARY DESIGNATION

Private. as these include records of minors, they are not public for 100 years