Utah County (Utah). County Clerk
5018--Election registers5019--Election returns
5046--Wildlife bounty affidavit book
5585--Marriage license applications
6129--Marriage licenses
13489--Personnel files
23290--Marriage record books
AGENCY: Utah County (Utah). County Clerk
SERIES: 5018
TITLE: Election registers
DATES: 1966-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. "A person may not vote at any election unless that person is registered to vote as required" by law (UCA 20A-2-102 (1995)) . The registers' columns provide for the following entries: "registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election" (UCA 20a-5-401 (1995)). These lists are used at the polls by the election judges to identify registered voters andto record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Records Center for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Clerk
SERIES: 5019
TITLE: Election returns
DATES: 1940-1948; 1966-
ARRANGEMENT: Chronological.
DESCRIPTION: These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary, special, and general elections.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Records Center for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Clerk
SERIES: 5046
TITLE: Wildlife bounty affidavit book
DATES: 1901-
ARRANGEMENT: Alphanumerical
DESCRIPTION:
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Utah County (Utah). County Clerk
SERIES: 5585
TITLE: Marriage license applications
DATES: 1897-
ARRANGEMENT: Numerical, with numbers assigned chronologically by application date.
DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of the couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.
RETENTION
Permanent. Retain for 100 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 12/28/2000
FORMAT MANAGEMENT
Paper: For records beginning in 1897 through 1938. Retain in Office for 100 years and then transfer to State Archives with authority to weed.
Paper: For records beginning in 1938 through 1941. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1943 through 1955. Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This disposition is based on the information provided to genealogists and others interested in marriage patterns in Utah.
PRIMARY DESIGNATION
Private. These records are considered private for 75 years if the subject of the records is over 21 years old and private for 100 years if the subject is under 21 years of age. (Utah Code 63G-2-310)
AGENCY: Utah County (Utah). County Clerk
SERIES: 6129
TITLE: Marriage licenses
DATES: 1904-
ARRANGEMENT: Chronological
DESCRIPTION: This series contains marriage licenses granted in Utah County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 04/04/2000
FORMAT MANAGEMENT
Microfilm master: Retain in Agency Record Center permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Clerk
SERIES: 13489
TITLE: Personnel files
DATES: 1947-
ARRANGEMENT: alphabetical by surname
DESCRIPTION: Employment history documents a person's application, hiring, and employment with a governmental entity, including all records necessary to calculate benefits. Final actions taken as a result of disciplinary action or grievances are included in this schedule.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 10/04/2016
FORMAT MANAGEMENT
Microfilm master: Retain in Office for 65 years and then destroy.
APPRAISAL
AGENCY: Utah County (Utah). County Clerk
SERIES: 23290
TITLE: Marriage record books
DATES: 1887-
ARRANGEMENT: Chronological by recording date.
DESCRIPTION: These volumes are the recorded copy of marriage licenses. The first volume is handwritten and certifies that the marriage took place, giving location, date, names of officiator and witnesses, and the names of the bride and groom. Subsequent volumes are pre-printed forms which include the clerk's authorization to marry as well as the record of the actual marriage. The authorization form has blanks for the parties' names, residences, ages, note of parental authorization if the party is under age, clerk's office location, date, and clerk's signature. The marriage record remained substantially the same.
RETENTION
Permanent. Retain for 100 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 12/28/2000
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Historical
This disposition is based on the information provided to genealogists and others interested in marriage patterns in Utah.
PRIMARY DESIGNATION
Public