Utah County (Utah). County Commission
5045--Revised ordinances25227--Publications
84180--Minutes
AGENCY: Utah County (Utah). County Commission
SERIES: 5045
TITLE: Revised ordinances
DATES: 1956-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-5-263 (1995)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-5-209(9) (1995)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Commission
SERIES: 25227
TITLE: Publications
DATES: 1971-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for Utah County or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. Holdings include "Flood Plain Information: Provo River and Rock Canyon Creek" (1971) and "Utah County Merit System Annual Report" (1972).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 04/02/2009
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Commission
SERIES: 84180
TITLE: Minutes
DATES: 1851-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads, water, sewage, police and fire protection. These minute books include the time and place of the meeting, names of commissioners present and absent, summary of the proceedings and decisions made by the board.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 06/25/2019
FORMAT MANAGEMENT
Paper: For records beginning in 1851 through 1897. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1897 and continuing to the present. Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.
PRIMARY DESIGNATION
Public