Utah Department of Administrative Services

Division of Archives & Records Service

Utah County (Utah). County Commission

84180--Minutes
25227--Publications
5045--Revised ordinances

AGENCY: Utah County (Utah). County Commission

SERIES: 84180
TITLE: Minutes
DATES: 1851-[ongoing]
ARRANGEMENT: numerical by book number, thereunder chronological

DESCRIPTION: The Board of County commissioners serves as the governing body for the county and organizes and maintains its' services. County Commission minutes record where appointments of county officials are made; petitions from citizen are received; budgets are debated and approved; taxes reviewed and discussed; basic services such as roads, water and sewage, and police and fire protection are discussed. Information also includes place of meeting and a summary of all decisions made by the board. This record was created by the county court until 1896. Upon the creation of the Board of County Commissioners in 1896, this body served in the same capacity as did the court and continued producing the minutes.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1852 through 1897. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 10.

These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Commission

SERIES: 25227
TITLE: Publications
DATES: 1971-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for Utah County or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. Holdings include "Flood Plain Information: Provo River and Rock Canyon Creek" (1971) and "Utah County Merit System Annual Report" (1972).

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 22.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Commission

SERIES: 5045
TITLE: Revised ordinances
DATES: 1956-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-5-263 (1995)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-5-209(9) (1995)).

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 31.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public