Utah Department of Administrative Services

Division of Archives & Records Service

Utah County (Utah). County Recorder

84181--Deeds
84186--Abstracts records
81507--Official records
19527--Mining abstract index
4870--Plat maps
5032--Plat maps Provo city
6028--Apprenticeship index
6029--Warrants of arrest index

AGENCY: Utah County (Utah). County Recorder

SERIES: 84181
TITLE: Deeds
DATES: i 1851-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff, administratro, quit claim, guardian, probate, mayor, and trust deeds. Information recroded includes entry number; date of deed; names of grantor and grantee, legal description of property; consideration given for the property; signatures; and date recorded.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 6.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Utah County (Utah). County Recorder

SERIES: 84186
TITLE: Abstracts records
DATES: undated
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument, book and page number where instrument was recorded, entry number of instrument, and legal description.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Utah County (Utah). County Recorder

SERIES: 81507
TITLE: Official records
DATES: i 1926-
ARRANGEMENT: Numerical by entry number, thereunder chronological

DESCRIPTION: The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1870 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds. bills of sale, medical certification records, United States Military discharges, affidavits, powers of attorney. lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Chrits of Latter-day Saints.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Recorder

SERIES: 19527
TITLE: Mining abstract index
DATES: ca. 1870s
ARRANGEMENT: Alphabetical

DESCRIPTION: The index contains name of mining claim or lode, mining district, book and page where abstracted and remarks. The Archives has in its custody Book A, which is undated.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 11.

Finding aids should be retained as long as the records being indexed exist.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Recorder

SERIES: 4870
TITLE: Plat maps
DATES: 1896-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

Retain until superseded

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

Microfiche master: Retain in Archives until superseded and then destroy.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

The plat map book provides a historical snapshot of land ownership in Utah County.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Utah County (Utah). County Recorder

SERIES: 5032
TITLE: Plat maps Provo city
DATES: 1940-
ARRANGEMENT: Alphanumerical

DESCRIPTION: Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, aerial photographs, globes, models, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 3, Item 1.

Maps document growth and development of the state. They have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Utah County (Utah). County Recorder

SERIES: 6028
TITLE: Apprenticeship index
DATES: undated
ARRANGEMENT:

DESCRIPTION:

RETENTION

Retain Permanent. In ARchives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Utah County (Utah). County Recorder

SERIES: 6029
TITLE: Warrants of arrest index
DATES: 1960-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL