Utah Department of Administrative Services

Division of Archives & Records Service

Utah County (Utah). County Recorder

6028--Apprenticeship index
6029--Warrants of arrest index
4870--Plat maps
5032--Plat maps Provo city
81507--Official records
84181--Deeds
84186--Abstracts records

AGENCY: Utah County (Utah). County Recorder

SERIES: 6028
TITLE: Apprenticeship index
DATES: undated
ARRANGEMENT:

DESCRIPTION:

RETENTION

Retain Permanent. In ARchives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Utah County (Utah). County Recorder

SERIES: 6029
TITLE: Warrants of arrest index
DATES: 1960-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Utah County (Utah). County Recorder

SERIES: 4870
TITLE: Plat maps
DATES: 1896-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

Retain until superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 15, Item 17.

AUTHORIZED: 12/31/2009

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office until superseded and then destroy.

Microfiche master: Retain in Archives until superseded and then destroy.

APPRAISAL

Historical

The plat map book provides a historical snapshot of land ownership in Utah County.

PRIMARY CLASSIFICATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Utah County (Utah). County Recorder

SERIES: 5032
TITLE: Plat maps Provo city
DATES: 1940-
ARRANGEMENT: Alphanumerical

DESCRIPTION: Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, aerial photographs, globes, models, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 07/21/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Maps document growth and development of the state. They have ongoing research value.

PRIMARY CLASSIFICATION

Public


AGENCY: Utah County (Utah). County Recorder

SERIES: 81507
TITLE: Official records
DATES: i 1926-
ARRANGEMENT: Numerical by entry number, thereunder chronological

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 15, Item 16.

AUTHORIZED: 04/02/2009

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY CLASSIFICATION

Public


AGENCY: Utah County (Utah). County Recorder

SERIES: 84181
TITLE: Deeds
DATES: i 1851-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff, administratro, quit claim, guardian, probate, mayor, and trust deeds. Information recroded includes entry number; date of deed; names of grantor and grantee, legal description of property; consideration given for the property; signatures; and date recorded.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 15, Item 6.

AUTHORIZED: 02/07/2003

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY CLASSIFICATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Utah County (Utah). County Recorder

SERIES: 84186
TITLE: Abstracts records
DATES: undated
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument, book and page number where instrument was recorded, entry number of instrument, and legal description.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL