Utah County (Utah). County Recorder
4870--Plat maps5027--Abstract books
5032--Plat maps Provo city
6028--Apprenticeship index
6029--Warrants of arrest index
81507--Official records
84181--Deeds
84186--Abstracts records
AGENCY: Utah County (Utah). County Recorder
SERIES: 4870
TITLE: Plat maps
DATES: 1896-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).
RETENTION
Retain until superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until superseded and then destroy.
Microfiche master: Retain in Archives until superseded and then destroy.
APPRAISAL
Historical
The plat map book provides a historical snapshot of land ownership in Utah County.
PRIMARY DESIGNATION
Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)
AGENCY: Utah County (Utah). County Recorder
SERIES: 5027
TITLE: Abstract books
DATES: 1870-
ARRANGEMENT: By city lots and county land, thereunder by city or township and range.
DESCRIPTION: These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (Utah Code 17-21-6(3)(2004)). They contain "every instrument recorded, the date and kid of instrument, time of recording, and the book and page and entry number" (Utah Code 17-21-6(l)(f) (2004). These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(3)(2011)). They contain "every instrument recorded, the date and kid of instrument, time of recording, and the book and page and entry number" (UCA 17-21-6(l)(f) (2011).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County official records, GRS-305
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: For records beginning in 1870 through 1918. Retain in State Archives permanently with authority to weed.
Microfilm master: For records beginning in 1870 through 1918. Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of allocation of legal title to land in the county and of on-going ownership of property.
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Recorder
SERIES: 5032
TITLE: Plat maps Provo city
DATES: 1940-
ARRANGEMENT: Alphanumerical
DESCRIPTION: Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, aerial photographs, globes, models, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 07/21/2010
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Maps document growth and development of the state. They have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Recorder
SERIES: 6028
TITLE: Apprenticeship index
DATES: undated
ARRANGEMENT:
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Utah County (Utah). County Recorder
SERIES: 6029
TITLE: Warrants of arrest index
DATES: 1960-
ARRANGEMENT: Alphanumerical
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Utah County (Utah). County Recorder
SERIES: 81507
TITLE: Official records
DATES: i 1926-
ARRANGEMENT: Numerical by entry number, thereunder chronological
DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County official records, GRS-305
AUTHORIZED: 04/02/2009
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.
PRIMARY DESIGNATION
Public
AGENCY: Utah County (Utah). County Recorder
SERIES: 84181
TITLE: Deeds
DATES: i 1851-
ARRANGEMENT: Numerical by book number, thereunder by page number
DESCRIPTION: These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff, administratro, quit claim, guardian, probate, mayor, and trust deeds. Information recroded includes entry number; date of deed; names of grantor and grantee, legal description of property; consideration given for the property; signatures; and date recorded.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Deed records, GRS-735
AUTHORIZED: 05/02/2016
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently.
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)
AGENCY: Utah County (Utah). County Recorder
SERIES: 84186
TITLE: Abstracts records
DATES: undated
ARRANGEMENT: Numerical by book number, thereunder by page number
DESCRIPTION: The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument, book and page number where instrument was recorded, entry number of instrument, and legal description.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL