Utah Department of Administrative Services

Division of Archives & Records Service

Utah County (Utah). County Sheriff

84594--Criminal history cards
84595--Civil day books
84596--Warrant worksheet files
84598--Jail release files
84601--Case files
84602--Complaint reports
24830--Background investigations
24831--Psychological evaluations

AGENCY: Utah County (Utah). County Sheriff

SERIES: 84594
TITLE: Criminal history cards
DATES: 1976-
ARRANGEMENT: Alphabetical by name of individual

DESCRIPTION: This card index records all arrests, citation, and jail bookings by the Utah County Sheriff's Office. This is a card file summary of contents of Sheriff's Case Files. These files include misdemeanor and felony arrest records of individuals arrested by the Utah County Sheriff's Office or booked into the Utah County Jail, which contain the name address, social security number, phone number, date of birth, marital status, religion, employer, occupation, education, description, date and time of arrest, names of arresting officer, prisoner, Utah Bureau of Criminal Investigation, and Federal Bureau Investigation numbers and current status of prisoner.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years after criminal is 75 years or until there is 10 years of inactivity and then destroy.

APPRAISAL


AGENCY: Utah County (Utah). County Sheriff

SERIES: 84595
TITLE: Civil day books
DATES: 1978-
ARRANGEMENT: Chronological

DESCRIPTION: This is a record of all civil papers processed and served by the Utah County Sheriff's Office. Information is recorded in large hardbound books which are assigned case numbers. Enteries are indexed by name. These books include names of plaintiff and defendant, fees paid, addresses, dates, and type of civil paper served.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL


AGENCY: Utah County (Utah). County Sheriff

SERIES: 84596
TITLE: Warrant worksheet files
DATES: 1978-
ARRANGEMENT: alphabetical by name of warrantee

DESCRIPTION: These worksheets collect all information necessary for use in the processing and serving of warrants by the Utah County Sheriff's Office. This record includes names, addresses, phone numbers, copy of return, any computer searches (i.e. motor vehicle), notes on investigations, etc.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL


AGENCY: Utah County (Utah). County Sheriff

SERIES: 84598
TITLE: Jail release files
DATES: 1980-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These files contain all reports generated by the booking of an individual in the Utah County Jail. They contain booking sheets, personal property forms, incident reports, bail commissioner's release forms, inmate progress reports, release of information consent form, booking procedure check list, medical screening, and appropriate court papers which provide the name, address, description, religion, social security number, phone number, date of birth, marital status, occupation of individual bing booked in the Utah County Jail, description of crime and disposition of the case, names of arresting officers, list of personal property on individual at time of booking, and any medical tests taken.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Utah County (Utah). County Sheriff

SERIES: 84601
TITLE: Case files
DATES: 1978-
ARRANGEMENT: numerical by case number

DESCRIPTION: These files document all investigations and arrests by the Utah County Sheriff's Office. They include incident reports, supplemental reports, copies of juvenile referrals, property reports, copies of accident reports, and appropriate court records.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Utah County (Utah). County Sheriff

SERIES: 84602
TITLE: Complaint reports
DATES: 1979-
ARRANGEMENT: numerical by case number

DESCRIPTION: This is a report of calls to the Utah Sheriff's Office concerning minor cases which required no follow-up. This record includes names of complainant, victim, suspect, location and of incident, name of officer, and disposition of case.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 4.


AGENCY: Utah County (Utah). County Sheriff

SERIES: 24830
TITLE: Background investigations
DATES: 1985-
ARRANGEMENT: Alphabetical by person's name
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: These pre-employment investigations are required for all potential employees applying for sworn or safety sensitive positions. Each applicant completes a employment packet. They are used to determine an applicant's employment eligibility for law enforcement/corrections employment. The investigations include credit reports, employment checks, criminal history reports, fingerprints, driver's license reports, and reference checks. The unhired applicants' records are filed separately.

RETENTION

Retain 5 years after resignation or termination of employment.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after resignation or termination of employment and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the sheriff's Office and meets statutes of limitations requirements (UCA 78-12-28 (2002)).

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. psychiatric data and psychological data


AGENCY: Utah County (Utah). County Sheriff

SERIES: 24831
TITLE: Psychological evaluations
DATES: 1985-
ARRANGEMENT: Alphabetical by applicant's name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These evaluations are required for all applicants for sworn or safety sensitive positions. Each applicant is interviewed by a psychologist and is given a variety of tests. The psychologist writes a report. It is used to determine an applicant's eligibility for law enforcement/corrections employment. These evaluations include the applicant's name, date, and the psychologist's reports. The records of unhired applicants are filed separately.

RETENTION

Retain 5 years after termination or resignation employment

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after termination or resignation of employment and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the sheriff's office and meets statute of limitation provisions specified in UCA 78-12-28(2002).

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. psychological data