Utah County (Utah). County Sheriff
24830--Background investigations24831--Psychological evaluations
84596--Warrant worksheet files
84598--Jail release files
84601--Case files
84602--Complaint reports
84594--Criminal history cards
84595--Civil day books
AGENCY: Utah County (Utah). County Sheriff
SERIES: 24830
TITLE: Background investigations
DATES: 1985-
ARRANGEMENT: Alphabetical by person's name
DESCRIPTION: These pre-employment investigations are required for all potential employees applying for sworn or safety sensitive positions. Each applicant completes a employment packet. They are used to determine an applicant's employment eligibility for law enforcement/corrections employment. The investigations include credit reports, employment checks, criminal history reports, fingerprints, driver's license reports, and reference checks. The unhired applicants' records are filed separately.
RETENTION
Retain for 5 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after resignation or termination of employment and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on the administrative needs expressed by the sheriff's Office and meets statutes of limitations requirements (UCA 78-12-28 (2002)).
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. psychiatric data and psychological data
AGENCY: Utah County (Utah). County Sheriff
SERIES: 24831
TITLE: Psychological evaluations
DATES: 1985-
ARRANGEMENT: Alphabetical by applicant's name
DESCRIPTION: These evaluations are required for all applicants for sworn or safety sensitive positions. Each applicant is interviewed by a psychologist and is given a variety of tests. The psychologist writes a report. It is used to determine an applicant's eligibility for law enforcement/corrections employment. These evaluations include the applicant's name, date, and the psychologist's reports. The records of unhired applicants are filed separately.
RETENTION
Retain for 5 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after termination or resignation of employment and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on the administrative needs expressed by the sheriff's office and meets statute of limitation provisions specified in UCA 78-12-28(2002).
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. psychological data
AGENCY: Utah County (Utah). County Sheriff
SERIES: 84596
TITLE: Warrant worksheet files
DATES: 1978-
ARRANGEMENT: alphabetical by name of warrantee
DESCRIPTION: These worksheets collect all information necessary for use in the processing and serving of warrants by the Utah County Sheriff's Office. This record includes names, addresses, phone numbers, copy of return, any computer searches (i.e. motor vehicle), notes on investigations, etc.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
AGENCY: Utah County (Utah). County Sheriff
SERIES: 84598
TITLE: Jail release files
DATES: 1980-
ARRANGEMENT: Numerical by case number
DESCRIPTION: These files contain all reports generated by the booking of an individual in the Utah County Jail. They contain booking sheets, personal property forms, incident reports, bail commissioner's release forms, inmate progress reports, release of information consent form, booking procedure check list, medical screening, and appropriate court papers which provide the name, address, description, religion, social security number, phone number, date of birth, marital status, occupation of individual bing booked in the Utah County Jail, description of crime and disposition of the case, names of arresting officers, list of personal property on individual at time of booking, and any medical tests taken.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office permanently.
APPRAISAL
AGENCY: Utah County (Utah). County Sheriff
SERIES: 84601
TITLE: Case files
DATES: 1978-
ARRANGEMENT: numerical by case number
DESCRIPTION: These files document all investigations and arrests by the Utah County Sheriff's Office. They include incident reports, supplemental reports, copies of juvenile referrals, property reports, copies of accident reports, and appropriate court records.
RETENTION
Permanent. Retain for 4 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office permanently.
APPRAISAL
AGENCY: Utah County (Utah). County Sheriff
SERIES: 84602
TITLE: Complaint reports
DATES: 1979-
ARRANGEMENT: numerical by case number
DESCRIPTION: This is a report of calls to the Utah Sheriff's Office concerning minor cases which required no follow-up. This record includes names of complainant, victim, suspect, location and of incident, name of officer, and disposition of case.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Animal control records, GRS-1714
AUTHORIZED: 05/21/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
AGENCY: Utah County (Utah). County Sheriff
SERIES: 84594
TITLE: Criminal history cards
DATES: 1976-
ARRANGEMENT: Alphabetical by name of individual
DESCRIPTION: This card index records all arrests, citation, and jail bookings by the Utah County Sheriff's Office. This is a card file summary of contents of Sheriff's Case Files. These files include misdemeanor and felony arrest records of individuals arrested by the Utah County Sheriff's Office or booked into the Utah County Jail, which contain the name address, social security number, phone number, date of birth, marital status, religion, employer, occupation, education, description, date and time of arrest, names of arresting officer, prisoner, Utah Bureau of Criminal Investigation, and Federal Bureau Investigation numbers and current status of prisoner.
RETENTION
Retain for 80 year(s) after date of birth or until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years after criminal is 75 years or until there is 10 years of inactivity and then destroy.
APPRAISAL
AGENCY: Utah County (Utah). County Sheriff
SERIES: 84595
TITLE: Civil day books
DATES: 1978-
ARRANGEMENT: Chronological
DESCRIPTION: This is a record of all civil papers processed and served by the Utah County Sheriff's Office. Information is recorded in large hardbound books which are assigned case numbers. Enteries are indexed by name. These books include names of plaintiff and defendant, fees paid, addresses, dates, and type of civil paper served.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
APPRAISAL
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