Uintah County (Utah). County Clerk
5013--Publications5925--Randlett irrigating and canal company map.
5926--Vernal area maps
5921--Maps
13594--Notaries public monthly report
13596--Campaign financial disclosure statement files
13597--Proclamations
13598--Passport application transmittal records
13599--Public meetings notices
13600--Municipal building authority records
13601--Interim land use policy
13602--Right-of-way easement records
13609--Election returns and ballots
13610--Election canvasses
13566--Equal Employment Opportunity (EEO) compliance reports
13572--Payroll warrant register
13573--Agreements
13575--Auction records
13576--Beer licenses
13577--Business license files
13579--Contracts
13580--Deeds
13581--Leases
13582--Oaths of office
13584--Petitions
13585--Proof of publication
13586--Purchase orders
13587--Receipt books
13588--Resolutions
13589--Vehicle registration certificates
13592--Election records
13880--Personnel action forms
13881--Official bond and oath
23289--Marriage license record books
30531--Applications for license for explosives
84019--Marriage licenses
84021--Marriage license applications
AGENCY: Uintah County (Utah). County Clerk
SERIES: 5013
TITLE: Publications
DATES: undated
ARRANGEMENT: Alphanumerical
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 5925
TITLE: Randlett irrigating and canal company map.
DATES: undated
ARRANGEMENT: Alphanumerical by
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 5926
TITLE: Vernal area maps
DATES: undated
ARRANGEMENT: Alphanumerical by
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 5921
TITLE: Maps
DATES: undated
ARRANGEMENT:
DESCRIPTION: Land, roads, and canals in Uintah county.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13594
TITLE: Notaries public monthly report
DATES: 1988-
ARRANGEMENT: Chronological
DESCRIPTION: This monthly report is sent by the State Division of Corporations and Commercial Civil Code to notify county clerks of notaries commissioned during the previous month. County clerks are required to "keep and maintain an indexed record" of all notaries within the county" (UCA 17-20-3 (1993)). The report includes month, date, notary public's name, address, commission date, and date commission expires.
RETENTION
Retain until superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office until superseded and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the office.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13596
TITLE: Campaign financial disclosure statement files
DATES: 1989-
ARRANGEMENT: Alphabetical by candidate's name
DESCRIPTION: These financial reports are required to be submitted by all candidates (community council candidates are exempted) for county elective offices within thirty days after the date of the general election. Candidates eliminated at a primary election are required to file the report within thirty days of the primary election (UCA 17-16-6.5 (1993)). The reports document campaign contributions and expenditures. They include county, candidates name, address, telephone number, office name, political party or designation, total contributions of donors who gave more than $50, aggregate total contributions of $50 or less, total campaign expenses, balance at the end of reporting period, date, candidates signature, itemized contribution report (form A) listing date received, contributor's name, mailing address and zip code, contribution amount, itemized expenditure report (form B) listing expenditure date, person or organization to whom expenditure was made, expenditures purpose, and amount of expenditures.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13597
TITLE: Proclamations
DATES: 1980-
ARRANGEMENT: Chronological
DESCRIPTION: These are official public announcements made by the county commission. They are used to announce special events, recognize the importance of the event, and to encourage citizen involvement. They include date, subject, public announcement, and commission chair's signature.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
This disposition is based on both the administrative and historical needs expressed by the office.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13598
TITLE: Passport application transmittal records
DATES: 1960-
ARRANGEMENT: Chronological
DESCRIPTION: These records document the applications received and fees collected for passports. The county clerk provides a service by taking the applications and collecting fees and then transmitting applications and the fees to the U.S._State Department. The office only serves as a collections center and does not process the applications. Passport fees must be paid in "U.S._currency or by draft, check, or money order payable to the Dept._of State or the Passport Office" (22 CFR 51.60 (1990)). The transmittal form includes the facility's name, address, and telephone number, applicants' names, birthdate, telephone numbers, departure date, check amount, totals, type of fee (regular, amendments, no fees), total number processed, totals, name and signature of person preparing report, and any necessary remarks.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the office.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13599
TITLE: Public meetings notices
DATES: 1978-
ARRANGEMENT: Chronological
DESCRIPTION: These are notices required by UCA 52-4-6 (1993). "Each public body shall give not less that 24 hours' public notice of the agenda, date, time, and place of its meetings." These notices include public body's name, meeting's date, place, and time, meeting's subject, and the county clerk's certification that notices was posted and distributed to local radio stations, and newspapers.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the office.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13600
TITLE: Municipal building authority records
DATES: 1991-
ARRANGEMENT: Alphabetical by municipal building authority name
DESCRIPTION: These records document the creation and operation of a municipal building authority within Uintah County. According to UCA_17A-3-903_(1993) "the [county commission] may organize a non-profit corporation as the building authority for the [county]." The building authority is "authorized to acquire, improve, or extend one or more projects and to finance their costs on behalf of the [county]." Uintah County's Municipal Building Authority has funded two projects; the Western Park and the Uintah Care Center. The records include bylaws, contracts, cancelled checks, reports, and disbursement listings.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
This disposition is based on the administrative and historical needs expressed by the Office.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13601
TITLE: Interim land use policy
DATES: 1991-
ARRANGEMENT: Alphabetical by interim land use policy title
DESCRIPTION: This is a land use plan on public lands and public resources in Uintah County. It was developed by the county and adopted by the county commission. It is used to protect the rights of private landowners. This plan includes policies concerning land disposition, water resources, agriculture, timber and wood products, cultural resources, recreation, wildlife and wilderness, mineral resources, access and transportation.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the office.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13602
TITLE: Right-of-way easement records
DATES: 1882-
ARRANGEMENT: Chronological
DESCRIPTION: These records contain documents executed by property owners granting the county access rights to their property for public works or other county purposes. They are used to provide access to enter or modify private property. They include easement agreements and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
This disposition is based on both the administrative and historical needs expressed by the department.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13609
TITLE: Election returns and ballots
DATES: 1880-
ARRANGEMENT: Chronological
DESCRIPTION: These are the tapes from electronic counting counting machine. They serve as the official tally of votes for primary, special, and general elections.
RETENTION
Retain for 22 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County election ballots and returns, GRS-262
AUTHORIZED: 05/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 22 months after after the election and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13610
TITLE: Election canvasses
DATES: 1896-
ARRANGEMENT:
DESCRIPTION: They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Election canvasses, GRS-284
AUTHORIZED: 06/05/2008
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13566
TITLE: Equal Employment Opportunity (EEO) compliance reports
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are compliance files containing background papers and correspondence relating to contractor employment practices.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Equal employment opportunity (eeo) compliance case files, GRS-153
AUTHORIZED: 02/04/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13572
TITLE: Payroll warrant register
DATES: 1970-
ARRANGEMENT: Chronological, thereunder numerical by warrant number
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll post processing records, GRS-1904
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13573
TITLE: Agreements
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13575
TITLE: Auction records
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are either forms or records completed by county agencies when county property is disposed of either by public auction, competitive bidding or destruction. Includes date, department name, description of item, value, disposition, method, and reason, condition, value and approval signature.
RETENTION
Retain for 5 year(s) after disposition of asset
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Fixed asset records, GRS-73
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after disposition of property and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13576
TITLE: Beer licenses
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application, the investigation, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. "Any local authority may . . . . issue, suspend, and revoke licenses to sell beer at retail for on-premise consumption . . . [and] "to general food stores and other establishments to sell beer at retail for off premise consumption" (UCA 32A-10-101 (1990)). The files include investigative Sheriff's reports, correspondence, and the original application.
RETENTION
Retain for 3 year(s) after expiration of permit or license
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Internal committee records, GRS-1725
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after expiration of license and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13577
TITLE: Business license files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).
RETENTION
Retain for 3 year(s) after expiration of permit or license
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final renewal and then destroy.
APPRAISAL
This disposition is based on
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13579
TITLE: Contracts
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13580
TITLE: Deeds
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim, warranty, May tax sale), policies of title insurance, notices of tax sale, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall "execute under his seal and in the name of and for the county, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners" (UCA 17-20-4(2)(1990)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Deed records, GRS-735
AUTHORIZED: 05/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13581
TITLE: Leases
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are building or equipment leases and related records documenting agreements, services, and payments.
RETENTION
Retain for 7 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after contract expires and then destroy.
APPRAISAL
This disposition is based on
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13582
TITLE: Oaths of office
DATES: undated
ARRANGEMENT:
DESCRIPTION: These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials "shall take and subscribe to a specified oath or affirmation." All oaths and bonds for county officials "shall be filed with the county clerk, except for the county clerk which shall be filed with the county treasurer" (UCA 52-1-3 (1990)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Historical
This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13584
TITLE: Petitions
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to "preserve and file all petitions" (UCA 17-5-15(7)(1990)). Signatures must be verified to determine whether petitioners are registered voters.
RETENTION
Permanent. Retain for 5 year(s) after resolution of issue
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after issue resolved or final decision is made and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13585
TITLE: Proof of publication
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13586
TITLE: Purchase orders
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13587
TITLE: Receipt books
DATES: 1980-
ARRANGEMENT: Chronological, thereunder numerical by receipt number
DESCRIPTION: These are receipts issued for money received into county accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13588
TITLE: Resolutions
DATES: undated
ARRANGEMENT: Numerical by resolution number
DESCRIPTION: These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to "make full entries of all [county commission] resolutions" (UCA 17-5-10 (1990)). The most commonly adopted resolutions include the following: adoption of county budgets, sale of industrial bonds, and creation of special improvement districts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13589
TITLE: Vehicle registration certificates
DATES: undated
ARRANGEMENT:
DESCRIPTION: These motor vehicle registration forms document county ownership.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vehicle ownership records, GRS-16558
AUTHORIZED: 12/03/2019
FORMAT MANAGEMENT
Paper: Retain in Office until vehicle is transferred or sold and then transfer with vehicle.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13592
TITLE: Election records
DATES: undated
ARRANGEMENT: Alphabetical
DESCRIPTION: These include all other records and forms (excluding ballots, canvasses, and returns) required in municipal elections (UCA 20A-4-202 (2007)).
RETENTION
Retain for 22 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal election records, GRS-1019
AUTHORIZED: 02/08/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 22 months after the election and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13880
TITLE: Personnel action forms
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Uintah County (Utah). County Clerk
SERIES: 13881
TITLE: Official bond and oath
DATES: undated
ARRANGEMENT: Chronological.
DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1990)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County official records, GRS-305
AUTHORIZED: 06/21/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on the value of these records in documenting agency/program achievements, policies, procedures, and function.
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 23289
TITLE: Marriage license record books
DATES: 1888-
ARRANGEMENT: Chronological
DESCRIPTION: These record books are the recorded copies of marriage licenses. The forms include blanks for bride, groom, officiating person, location, date of marriage, etc. as well as the county clerk's signature and recording date.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently after microfilming.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
AGENCY: Uintah County (Utah). County Clerk
SERIES: 30531
TITLE: Applications for license for explosives
DATES: 1942-1943
ARRANGEMENT: Chronological by date and numerical by application number.
DESCRIPTION: These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 05/05/2023
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records record the administrative and operational history of the county clerk as a licensing agent acting on behalf of the Bureau of Mines.
PRIMARY DESIGNATION
Public. hese records contain birth dates for applicants, but according to 63G-2-310 this information is public after 75 years.
AGENCY: Uintah County (Utah). County Clerk
SERIES: 84019
TITLE: Marriage licenses
DATES: i 1888-
ARRANGEMENT: Chronological
DESCRIPTION: This series contains marriage licenses granted in Beaver County. The information includes names, addresses, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 02/02/1989
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Uintah County (Utah). County Clerk
SERIES: 84021
TITLE: Marriage license applications
DATES: 1913-
ARRANGEMENT: Chronological, thereunder numerical by application number
DESCRIPTION: The county clerk registers each couple throughout the application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces, and dates of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy (until February 19, 1964 when the form was altered, not requiring this information); maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; is a minor; signatures of witnesses and county clerk; and date application was filed.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Exempt. UCA 26-2-22 (2008); private.