Utah Department of Administrative Services

Division of Archives & Records Service

Uintah County (Utah). County Recorder

85053--Official plats
82302--Subdivision maps
83233--Fee and entry books
83234--Mortgage indexes
83236--Mining records
81496--Plat map books
81497--General deeds and miscellaneous records index
81499--Abstract records
81500--Cemetery abstracts
81501--Powers of attorney books
17196--Tax sale records
22520--Oil and gas leases
22522--Mining deeds
22523--Mining notices of location
317--Federal lien notices index
6138--Mining records indexes
6914--Official records

AGENCY: Uintah County (Utah). County Recorder

SERIES: 85053
TITLE: Official plats
DATES: 1980-
ARRANGEMENT: alphabetical by title of plat
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are the official plats recorded by the county recorder by statute. They include: boundary maps, zoning plats, annexation plats, road dedication plats, section breakdown plats, water district plats, sewer district plats, and miscellaneous official plats.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 82302
TITLE: Subdivision maps
DATES: 1900-
ARRANGEMENT: Alphabetical by letter
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are plat maps for new subdivisions. Before a subdivision is officially created a subdivision plat must be recorded with the county recorder (UCA 10-9-26). These maps show the blocks, lots and streets within the subdivision; square foot measurements; fire hydrants; building lines; power and light lines; dimensions, sections, name of subdivision; owner's and parcel numbers.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

Administrative Historical

This retention is based upon UCA 17-21-6, which indicates all official records of the county recorder are both permanent and public records.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 83233
TITLE: Fee and entry books
DATES: 1888-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records reflect the payment of fees for the recording of legal instruments. They contain the amount of fee paid for recording or filing; entry number; book and page recorded; and type of instruments. They are arranged numberically by entry number (UCA 17-21-6(1)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 83234
TITLE: Mortgage indexes
DATES: [ca.1948]-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are indexes for mortgages recorded with the county recorder to show a property title as security on a loan. The information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 83236
TITLE: Mining records
DATES: 1889-
ARRANGEMENT: Chronological by date filed
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Mining records, which constitute a legal record, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of claim, locators, locations, legal description, and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property. Until the law changed in 1897 mining districts in Utah had the option of electing their own mining district recorder. Many of the larger districts within Utah chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Beginning in 1897, all mining records in the county were filed with the county recorder.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 12.

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 81496
TITLE: Plat map books
DATES: 1987-
ARRANGEMENT: Numerical by book and page number
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 81497
TITLE: General deeds and miscellaneous records index
DATES: 1889-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number, address of grantee, legal description of property. Some counties separate deeds, while others compile them as part of the "Official records."

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until Microfilming and then Retain Original in Office..

Microfilm master: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 81499
TITLE: Abstract records
DATES: 1880-
ARRANGEMENT: Numerical by section/township/range
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: these large books provide the history of land ownership in Uintah County. They record change of ownership. By statute they are permanent and public (UCA 17-21-1).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 81500
TITLE: Cemetery abstracts
DATES: i 1880-
ARRANGEMENT: Alphabetical by area name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These volumes record the ownership of cemetery plots.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after Microfilming.

Microfilm master: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 81501
TITLE: Powers of attorney books
DATES: 1900-
ARRANGEMENT: Numerical by book and page
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include "the date and time of recording, the book, the page, and entry date (UCA 17-21-6(1)(h)(2011)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after Microfilming.

Microfilm master: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 17196
TITLE: Tax sale records
DATES: 1880-
ARRANGEMENT: Chronological, thereunder numerical by taxing district
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: these are a summary of annual assessments and payments on delinquent property taxes.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 22520
TITLE: Oil and gas leases
DATES: 1924-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains oil and gas leases with information pertaining to agreements, names of lessors and lessees, dates, legal description, etc.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 22522
TITLE: Mining deeds
DATES: 1903-1905
ARRANGEMENT: Chronological by date filed

DESCRIPTION: Mining records, which constitute a legal record, are kept for the purpose of monitoring and registering mining claims and operations. This series contains deeds which provide the name of the claim, grantors, grantees, location, legal description, date of transfer, and the mining district.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 22523
TITLE: Mining notices of location
DATES: 1903
ARRANGEMENT: Chronological by date filed

DESCRIPTION: Mining records, which constitute a legal record, are kept for the purpose of monitoring and registering mining claims and operations. This series contains notices of location which provide the name of the claim, locators, location, legal description and the mining district.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 317
TITLE: Federal lien notices index
DATES: ca._1945-
ARRANGEMENT: Alphabetical by name.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is an index to federal tax liens and discharges. It includes name and residence of taxpayer names in tax lien notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-(1995)).

RETENTION

Retain in office permanently after microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently provided microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 6138
TITLE: Mining records indexes
DATES: 1887-
ARRANGEMENT: Chronological

DESCRIPTION: These alphabetical indexes for mining records were created by the Uintah County Recorder to facilitate access to the Mining Records. The series provides the instrument number, name of locators or grantors, name of claim or grantee, name of district or location, kind of instrument, when filed, record book, page number and remarks. The indexes contains two sections, the direct and the indirect. The indirect or reverse section is alphabetical by the name of the locator or grantor while the direct section is alphabetical by the name of the claim or grantee.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Recorder

SERIES: 6914
TITLE: Official records
DATES: 1880-
ARRANGEMENT: Numerical according to book number, thereunder chronological

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then RETURN ORIGINAL TO OWNER.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public