Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake Community College (Utah)

59897--Accreditation files
59898--Follow-up student surveys
59899--College staff evaluations
59900--Faculty temporary merit evaluation files
17514--Student cards
17515--Adds and drops files.
17516--Student records class request forms
17519--Graduate student records
17521--Student academic records
17526--Directory cards
17528--Special courses
21192--Salaried and hourly personnel time attendance reports
21193--Payroll registers
21194--Retirement benefit registers
21195--Payroll deduction registers and related records
21217--Personnel action form
21218--Drug test (positive results)
21219--Drug test (negative results)
22793--Personnel files
22845--Personnel files
25979--Employment applications - not hired
25478--Employee misconduct investigation case files
26581--Health Science student files
26694--Health Center case files
26695--Health Center general accounting records
27056--Student permanent academic records
26723--Grade calculation files
26730--Internal audit reports
26731--Audit work papers
26744--Complaint investigation records

AGENCY: Salt Lake Community College (Utah)

SERIES: 59897
TITLE: Accreditation files
DATES: 1982-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: These are files which document the functions and organization of all areas of the college for accreditation purposes by both state and federal agencies. The files contain correspondence, personal evaluations of instructors and programs, resumes, and other documentation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

APPRAISAL

Administrative Fiscal

Accreditation takes place in ten year cycles; therefore a ten year retention is needed.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 59898
TITLE: Follow-up student surveys
DATES: 1985-
ARRANGEMENT: Alphabetical by type
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are completed and returned surveys which are used by the college to gauge the effectiveness of its programs. Surveys are sent to non-returning students and students who have graduated to evaluate the relevance of the education received and employment opportunities gained. Surveys are also sent to employers to evaluate the quality of training provided. The returned surveys are also used to refer unemployed former students to possible employment opportunities.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

While these records are needed administratively for seven years, their long term value is significant as community perceptions and needs are documented in relation to the college.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 59899
TITLE: College staff evaluations
DATES: 1982-
ARRANGEMENT: Alphabetical by type/area/name
ANNUAL ACCUMULATION: 15.00 cubic feet.

DESCRIPTION: These evaluations are divided into four categories: the college as a whole, administrative staff, all faculty (known as Instructor Evaluation Questionnaires or IEO's), and classified staff. The files document goals and accomplishments, evaluative comments from supervisors, colleagues and students, and other job performance documentation.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after evaluations are completed and compiled and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative

While federal guidelines for performance evaluations indicate a three year retention, the Office of Instructional Support will use the information gathered for planning and audit purposes.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 59900
TITLE: Faculty temporary merit evaluation files
DATES: 1985-
ARRANGEMENT: Alphabetical by division head name
ANNUAL ACCUMULATION: 6.00 cubic feet.

DESCRIPTION: These files indicate goals and accomplishments of faculty members used to document merit increases in salary and bonuses.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention reflects audit and administrative needs of the agency.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 17514
TITLE: Student cards
DATES: 1981-
ARRANGEMENT:

DESCRIPTION: Files which document student enrollment, registration, and participation in course work and other academic activities at any of Utah's institutions of higher education.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Microfilm master: Retain in Office for 5 years and then destroy.

Microfilm duplicate: Retain in State Records Center for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 10.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 17515
TITLE: Adds and drops files.
DATES: 1983-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These files contain information on student enrollment, registration, and participation in college course work.

RETENTION

Retain 5 years after graduation or withdrawal.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Microfilm master: Retain in Archives for 5 years after graduation or withdrawal and then destroy.

Microfilm duplicate: Retain in Archives for 5 years after graduation or withdrawal and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 10.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 17516
TITLE: Student records class request forms
DATES: 1983-
ARRANGEMENT:

DESCRIPTION:

RETENTION

Retain 5 years after graduation or withdrawal.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Salt Lake Community College (Utah)

SERIES: 17519
TITLE: Graduate student records
DATES: 1968-1981
ARRANGEMENT:

DESCRIPTION: Files which document the fulfillment of qualifications necessary to graduate from one of Utah's institutions of higher education.

RETENTION

Retain Retain 1 year after administrative need ends

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Microfilm master: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 4.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 17521
TITLE: Student academic records
DATES: 1948-
ARRANGEMENT: Alphabetical by student surname.

DESCRIPTION: This series contains official transcripts and class lists documenting student matriculation and academic status. Information includes names, addresses, birth dates and places, residences, courses taken, grades, credits earned, and financial information,

RETENTION

Retain 10 years.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1948 through 1982. Retain in Office for 10 years after student graduation or withdrawal and then transfer to State Archives with authority to weed.

Microfilm master: For records beginning in 1966 through 1989. Retain in State Archives permanently with authority to weed.

Computer data files: For records beginning in 1960 and continuing to the present. Retain in Office permanently.

Microfiche duplicate: For records beginning in 1970 through 1980. Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 1.

These records have administrative value as they are used to document student progress and status. They also have historical value as they document student history and educational trends.

PRIMARY DESIGNATION

Exempt. 20 U.S.C. Section 12329; 34 C.F.R. Part 99


AGENCY: Salt Lake Community College (Utah)

SERIES: 17526
TITLE: Directory cards
DATES: 1982
ARRANGEMENT:

DESCRIPTION: Indices, lists, catalogues, registers, and other finding aids necessary for the efficient use of other records.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office until records to which they pertain are destroyed and then destroy.

Microfilm duplicate: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 11.

Finding aids provide access to current and historical records.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake Community College (Utah)

SERIES: 17528
TITLE: Special courses
DATES: undated
ARRANGEMENT:

DESCRIPTION:

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Salt Lake Community College (Utah)

SERIES: 21192
TITLE: Salaried and hourly personnel time attendance reports
DATES: 1990-
ARRANGEMENT: Numerical by social security number

DESCRIPTION: State employee time sheets, including flextime attendance reports, supplemental time and attendance records (such as sign-in/sign-out sheets), and work reports that are used for time accounting under flextime systems. Information includes name, social security number, job position information, salary information, time frame, employee signature, and supervisor signature.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 25.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(1)(f)


AGENCY: Salt Lake Community College (Utah)

SERIES: 21193
TITLE: Payroll registers
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: Display of earnings, deductions, taxes, net income, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 15.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA_63G-2-301_(1)(b)_(2008)


AGENCY: Salt Lake Community College (Utah)

SERIES: 21194
TITLE: Retirement benefit registers
DATES: 1990-
ARRANGEMENT: Numerical by employee identification number

DESCRIPTION: Report used to reference the amount of retirement deducted and other miscellaneous deductions. Information includes job code, social security number, name, and amounts.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 3.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA_63G-2-301_(1)(b)_(2008)


AGENCY: Salt Lake Community College (Utah)

SERIES: 21195
TITLE: Payroll deduction registers and related records
DATES: 1990-
ARRANGEMENT: Numerical by social security number

DESCRIPTION: Report used to reference the amount of deductions taken. Information includes job code, social security number, employee name, amount deducted, and total yearly amount deducted.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 3.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA_63G-2-301_(1)(b)_(2008)


AGENCY: Salt Lake Community College (Utah)

SERIES: 21217
TITLE: Personnel action form
DATES: 1990-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: This form identifies new hires or re-hires to establish their employment status for payroll purposes. Information includes name, address, social security number, birth date, sex, marital status, ethnic code, veteran status, whether a full time student, highest educational degree, emergency contact information, department where hired, job category, class code, position title, salary schedule, pay code, whether regular or temporary, base salary and hourly rate, retirement and withholding benefits, tenure information, and signatures of the supervisor, dean, human resource office, and budget office.

RETENTION

Retain until information is made part of official personnel file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until information made part of official personnel file and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 14.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 21218
TITLE: Drug test (positive results)
DATES: 1990-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: Records of employee drug or alcohol tests, the results of which were found to be positive, and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test, the prohibited drugs used, the disposition of the employees (e.g. termination or rehabilitation), person or entity performing the test, and date and location of test.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 55.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: Salt Lake Community College (Utah)

SERIES: 21219
TITLE: Drug test (negative results)
DATES: 1990-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: Records of employee drug or alcohol tests, the results of which were found to be negative. Information may include the identity of the person performing the test, and date and location of the test.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 56.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: Salt Lake Community College (Utah)

SERIES: 22793
TITLE: Personnel files
DATES: 1949-1999
ARRANGEMENT: Alphabetical by last name
TOTAL VOLUME: 30.00 cubic feet.

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. and DHRM standards on accessing, maintaining, and managing employee personnel files. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM 33), Human resource profile/events (DHRM 34), Termination form (DHRM 35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

RETENTION

Retain 65 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after separation of employee and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Private. UC 63G-2-302 (1)(e) (2008).

SECONDARY DESIGNATION

Public. UC 63G-2-301 (1)(b) (2008).


AGENCY: Salt Lake Community College (Utah)

SERIES: 22845
TITLE: Personnel files
DATES: 2000-
ARRANGEMENT: Chronological by scan date
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. and DHRM standards on accessing, maintaining, and managing employee personnel files. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM 33), Human resource profile/events (DHRM 34), Termination form (DHRM 35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

RETENTION

Retain 65 years after termination of employee.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.

Computer data files: Retain in Office for 65 years after date of employment or until 3 years after death or retirement and then delete.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Private. UC 63G-2-302 (1)(e) (2008).

SECONDARY DESIGNATION

Public. UC 63G-2-301 (1) (b) (2008).


AGENCY: Salt Lake Community College (Utah)

SERIES: 25979
TITLE: Employment applications - not hired
DATES: 1949-
ARRANGEMENT: Chronological by date, thereunder numeric by requisition number

DESCRIPTION: This series contains employment applications as they pertain to specific requistions (registers) for positions posted for recruitment; resumes, transcripts or other supportive data for the selection committee to assess towards qualifying applicants; rating/scoring sheets to assess 1) if an applicant meets minimum qualifications, 2) a second rating to determine interview status, and 3) a final rating of the applicants interviewed; and a worksheet used to determine salary based on posted position range and selected candidate qualifications.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 12.

PRIMARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 25478
TITLE: Employee misconduct investigation case files
DATES: 1949-
ARRANGEMENT: Alphabetical by employee name
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: This series contains information collected by case investigators and used to determine the merit of employee misconduct complaints. Such investigations may be undertaken by various offices at the College, including the Office of Equal Employment Opportunity, the Human Resources Department, and Public Safety. Records in the series include investigators' notes, documents submitted by complainant and respondent, and other documents determined pertinent by investigators. Files also include final recommendations for action by College administrators relative to the case.

RETENTION

Retain 4 years after employment ends

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after employment of individual ends and then destroy provided no litigation is pending.

APPRAISAL

Administrative Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 1.

This appraisal is based on the potential legal ramifications of investigations documented in these records

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9)(a)(b)(10)(16)(17) (2008)

SECONDARY DESIGNATION

Private


AGENCY: Salt Lake Community College (Utah)

SERIES: 26581
TITLE: Health Science student files
DATES: 2002-
ARRANGEMENT: Alphabetical by student surname.

DESCRIPTION: These files contain documents that accumulate while the student is completing the Health Science program. They may contain a student summary sheet, program completion sheet, immunization records, clinical reference forms, Health Education Systems, Inc. (HESI) test results, drug and criminal background checks, application for admission, and any faculty advising reports. These files do not contain the official student transcript but are used for reference by the faculty.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after student graduates and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 10.

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30 and 99.31(a)(7)

SECONDARY DESIGNATION

Public


AGENCY: Salt Lake Community College (Utah)

SERIES: 26694
TITLE: Health Center case files
DATES: 1994-
ARRANGEMENT: Chronological by date thereunder alphabetical by last name
ANNUAL ACCUMULATION: 12.00 cubic feet.

DESCRIPTION: This series contains individual case files kept for each student who utilizes the services of the Health Center. Files include medical and counseling records, medical histories, diagnoses, lab results, prescription information, encounter sheets, and records of payment.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 33.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(b)

SECONDARY DESIGNATION

Controlled. UCA 63G-2-304(1)


AGENCY: Salt Lake Community College (Utah)

SERIES: 26695
TITLE: Health Center general accounting records
DATES: 1994-
ARRANGEMENT: Chronological by date
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: General accounts ledgers, showing debit and credit entries, and reflecting expenditures in summary.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 25.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(b), 63G-2-302(2)(b)


AGENCY: Salt Lake Community College (Utah)

SERIES: 27056
TITLE: Student permanent academic records
DATES: 1948-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: This series contains the official transcripts of students attending the college. They are used to track their progress and achievement within the institution. Includes a listing of student's courses, grades, credits earned, and status achieved.

RETENTION

Retain 65 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Records Center. Retain in State Records Center for 55 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 8, Item 1.

PRIMARY DESIGNATION

Exempt. 34 CFR 99


AGENCY: Salt Lake Community College (Utah)

SERIES: 26723
TITLE: Grade calculation files
DATES: 1988-
ARRANGEMENT: Chronological by semester, thereunder alphabetical by course name

DESCRIPTION: This series contains information used by the school faculty to calculate student grades. Files include grading sheets, calculations, and all other records involved in the calculation of student grades.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

Computer data files: Retain in Office for 7 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah School Districts General Retention Schedule, Schedule 19, Item 20.

PRIMARY DESIGNATION

Exempt. Family Educational Rights and Privacy Act (FERPA) 34 CFR 99.32(c)


AGENCY: Salt Lake Community College (Utah)

SERIES: 26730
TITLE: Internal audit reports
DATES: 1995-
ARRANGEMENT: Chronological by year, thereunder alphabetical by program title

DESCRIPTION: Series contains reports that analyze the implementation and operation of programs at the college. The audit findings and recommendations are used to make administrative decisions regarding the future of each program.

RETENTION

Retain 9 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 7.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake Community College (Utah)

SERIES: 26731
TITLE: Audit work papers
DATES: 1995-
ARRANGEMENT: Chronological by year, thereunder alphabetical by program name

DESCRIPTION: Series contains records that are of short-term use and are used to create source data for internal audit reports such as preliminary studies, financial and administrative notes, detailed transactions, receipts, disbursements, as well as records or transactions relating to payroll.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 1.

Administrative

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(15)


AGENCY: Salt Lake Community College (Utah)

SERIES: 26744
TITLE: Complaint investigation records
DATES: 1995-
ARRANGEMENT: Alphabetical by department, thereunder alphabetical by surname

DESCRIPTION: This series includes the investigation records of the administrative offices for the College, such as Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC), Dean of Students, Human Resources, as well as other administrative offices. These records are used in administrative decision making regarding student, employee, or patron complaints. Records include the statements from the complainant, respondent, available witnesses, and other supporting documentation.

RETENTION

Retain 11 years after case is closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 33.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9)(c), 63G-2-305(10), 63G-2-305(16), 63G-2-305(9)(d)

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f), 63G-2-302(1)(i)