University of Utah (Utah). Medical Center
9469--Alcohol and drug abuse clinic patient files9498--Hospital pharmacy controlled substance record
9504--Inpatient account folders
9546--Toxicology consultant cases
9547--Sudden Infant Death Syndrome files
9550--University Hospital pharmacy drug use and distribution records
9559--Hospital pharmacy: patient drug profiles
17567--Inactive hospital personnel records
80076--Patient medical records
80285--Medical records retakes
80010--Hemotology/oncology patient files
81746--Hospital pharmacy: pharmacy prescription records
81747--Hospital supply, processing, and distribution/operating room patient charges records
81748--Hospital personnel time cards
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9469
TITLE: Alcohol and drug abuse clinic patient files
DATES: 1965-
ARRANGEMENT: None
DESCRIPTION: These records include medical, psychological, vocational and psychiatric evaluations, and progress notes. Also includes intake sheet, laboratory findings, social histories.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office permanently.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Controlled
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9498
TITLE: Hospital pharmacy controlled substance record
DATES: 1981-
ARRANGEMENT: None
DESCRIPTION:
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9504
TITLE: Inpatient account folders
DATES: 1980-
ARRANGEMENT: None
DESCRIPTION: This record includes intake sheet, admission record, invoices, adjustments, credits, account summary, insurance forms, receipts, and related correspondence.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after paid or closed and then destroy.
APPRAISAL
Administrative Fiscal Legal
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9546
TITLE: Toxicology consultant cases
DATES: 1975-
ARRANGEMENT: None
DESCRIPTION: These are laboratory findings on legal cases.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9547
TITLE: Sudden Infant Death Syndrome files
DATES: 1981-
ARRANGEMENT: None
DESCRIPTION: These are laboratory results and research data on SIDS cases.
RETENTION
Permanent. Retain for 2 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9550
TITLE: University Hospital pharmacy drug use and distribution records
DATES: 1977-
ARRANGEMENT: None
DESCRIPTION: These records includes charges, recrod of controlled substances and hypnotic drugs, and narcotics, hypnotic dispositions, drug profiles.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1985
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 9559
TITLE: Hospital pharmacy: patient drug profiles
DATES: 1986-
ARRANGEMENT: Numerical
DESCRIPTION: These files are records of medications listed for purposes of charging patients. Information includes name of patient, account name, date, time, and type of medication.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Student medical log records, GRS-1502
AUTHORIZED: 09/11/2013
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.
APPRAISAL
Administrative
These records may be destroyed after 3 years
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 17567
TITLE: Inactive hospital personnel records
DATES: 1950-
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: These are personnel records of former hospital employees.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 03/13/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after separation and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 65 years and then destroy.
Microfilm duplicate: Retain in Office until adminstrative need ends and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1)(e) (2008)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1)(b) (2008)
AGENCY: University of Utah (Utah). Medical Center
SERIES: 80076
TITLE: Patient medical records
DATES: 1948-
ARRANGEMENT: Numerical by case number, thereunder chronological by admission year
DESCRIPTION: These are case files used to describe and validate the medical history of individuals treated at the University Medical Center who died before 1975. These files include admission authorization, testing results, description of treatments administered, and doctors' and nurses' statements. Data elements include names of patients and doctors, nature of injury, illness, and cause of death, home addresses, telephone numbers, age, sex, medical history, and signatures.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These medical records have been stored in the Records Center of the University of Utah for over eleven years. While the records have little administrative value at this time, because of the nature of the University Medical Center, the records have tremendous medical and historical research value. Microfilming the records will allow for their economical storage and preservation. Previous decision: 02/02/85 indicates permanent.
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 80285
TITLE: Medical records retakes
DATES: undated
ARRANGEMENT: numerical by roman numeral
DESCRIPTION:
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: University of Utah (Utah). Medical Center
SERIES: 80010
TITLE: Hemotology/oncology patient files
DATES: 1960-
ARRANGEMENT: Chronological.
DESCRIPTION: These are records of patients' medical histories. They include information such as treatments administered, test results, and doctors and nurses notes, as well as other personal identifiers.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
Microfilm master: Retain in Office permanently.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 81746
TITLE: Hospital pharmacy: pharmacy prescription records
DATES: 1981-
ARRANGEMENT: numerical by invoice number, thereunder chronological
DESCRIPTION: These records are used to identify the drugs extracted from the University Pharmacy. They include the type of drug dispensed and patient medical information including age, addresses, marital status, name, and social security number.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative
The volume and reference rate of these records warrant that the seven year retention be changed to five years. Previous decision: RDR 76-88: 7 years.
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 81747
TITLE: Hospital supply, processing, and distribution/operating room patient charges records
DATES: 1983-
ARRANGEMENT: Alphabetical by name, thereunder chronological
DESCRIPTION: These records list charges for operating room supplies. These include itemized receipts of charges, and patient medical information including address, and name.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
These records have no administrative or fiscal value after 3 years as much of the information is contained in other records.
PRIMARY DESIGNATION
Private
AGENCY: University of Utah (Utah). Medical Center
SERIES: 81748
TITLE: Hospital personnel time cards
DATES: 1981-
ARRANGEMENT: chronological, thereunder alphabetical
DESCRIPTION: These cards document hours worked by individuals employed by the University Medical Center. These cards include employee name, department name, hours worked, and time periods.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
APPRAISAL
Administrative
UCA 53-48a-5 exempts salary data of individuals employed by institutions of higher education from public inspection. General Schedule 2 Item 3 gives a two year retention to time records.
PRIMARY DESIGNATION
Private