Wasatch County School District (Utah)
29525--Budget and finance29552--Policy and procedure
29106--Official transcripts
29107--Student history
29480--School board minutes
AGENCY: Wasatch County School District (Utah)
SERIES: 29525
TITLE: Budget and finance
DATES: 2009-
ARRANGEMENT: chronological
DESCRIPTION: The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. "Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995), "the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year." The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal
AGENCY: Wasatch County School District (Utah)
SERIES: 29552
TITLE: Policy and procedure
DATES: 2012-
ARRANGEMENT: none
DESCRIPTION: These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Legal
AGENCY: Wasatch County School District (Utah)
SERIES: 29106
TITLE: Official transcripts
DATES: 1935-
ARRANGEMENT: Chronological, thereunder alphabetical by student name.
DESCRIPTION: These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.
RETENTION
Permanent. Retain for 20 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 04/03/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Archives.
Computer data files: Retain in Office for 20 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency per the Dream Act (S. 952, H.R. 1842, S. 1258).
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Wasatch County School District (Utah)
SERIES: 29107
TITLE: Student history
DATES: 1935-
ARRANGEMENT: Alphabetical by surname, thereunder by date filed.
DESCRIPTION: These records support the agency's administrative function to document student attendance. Records include each student's name, date of birth, parents or guardians, date that student entered
and exited the school, and the number of days in attendance.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Student history, GRS-1499
AUTHORIZED: 04/03/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years after separation and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 20 years after separation and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records can be used to determine citizenship per the Dream Act (S. 952, H.R. 1842, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30 and 31 (2015); Utah Code 3G-2-201(3)(b)(2013)
AGENCY: Wasatch County School District (Utah)
SERIES: 29480
TITLE: School board minutes
DATES: 2013-
ARRANGEMENT: none
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 08/18/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical Legal