Cache County (Utah). County Clerk
6122--Marriage licenses23374--Marriage license indexes
23375--Marriage certificate record books
30491--Business license records
30492--Board of Equalization records
30509--Cache-Logan Airport project files
30484--Ordinances and codifiers
30485--Resolutions
30486--Executive correspondence
30487--Tax abatements
30497--Contracts and agreements
30498--2020 Election returns
83780--Marriage license applications
30493--County council closed meeting minutes and recordings
30495--Warrant register
30496--Administrative hearing records and notices of appeals
30499--Petition records
30500--Revenue bond records
30501--Business license register
30502--Highway development plans
84374--Official election registers
AGENCY: Cache County (Utah). County Clerk
SERIES: 6122
TITLE: Marriage licenses
DATES: i 1887-
ARRANGEMENT: Chronological
DESCRIPTION: This series contains copies of the marriage licenses granted in Cache County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 04/04/2000
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1888 through 1903. Retain in Office permanently.
Digital image: Retain in Office permanently.
Paper: For records beginning in 1904 and continuing to the present. Retain in Office for 75 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are of historical interest as they document the life and marriages of county citizens.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 23374
TITLE: Marriage license indexes
DATES: 1888-
ARRANGEMENT: Alphabetical
DESCRIPTION: These name indexes provide access to the marriage licenses and marriage certificate books held by the Cache County Clerk's office.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 05/30/2008
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 23375
TITLE: Marriage certificate record books
DATES: 1887-
ARRANGEMENT: Chronological
DESCRIPTION: These volumes record marriage certificates as filed with the Cache County Clerk's office.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 05/30/2008
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30491
TITLE: Business license records
DATES: 2019-
ARRANGEMENT: Chronological by date filed.
DESCRIPTION: These files contain information on all business licenses issued by Cache County. All businesses are required to be licensed before conducting business within county boundaries. Records may contain the application, proof of payment, and approval forms from regulatory departments.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Permit and licensing records, GRS-1724
AUTHORIZED: 03/12/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Cache County (Utah). County Clerk
SERIES: 30492
TITLE: Board of Equalization records
DATES: 2019-
ARRANGEMENT: Chronological by filing date.
DESCRIPTION: These records support and document decisions made by the Board of Equalization. They include valuation notices, appraisal reports, notices of adjustment, and lists of appeals.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Board of Equalization records, GRS-234
AUTHORIZED: 03/12/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30509
TITLE: Cache-Logan Airport project files
DATES: 1985-1993
ARRANGEMENT: Chronological
DESCRIPTION: Series contains project files related to the construction and management of the Cache-Logan Airport. Records include holding reports, consulting and engineering firm results, plans,financial reports, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 03/19/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Records Center. Retain in State Records Center for 20 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment.
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(12)(2022).
SECONDARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30484
TITLE: Ordinances and codifiers
DATES: 1950-
ARRANGEMENT: Chronlogical
DESCRIPTION: These records document the ordinances passed by the county commission. Ordinances are rules, laws or statutes adopted by the county's legislative body. Records include codified ordinances and indexes..
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 03/10/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need has been met and then transfer to State Records Center. Retain in State Records Center for 20 years and then transfer to State Archives.
APPRAISAL
Historical
These records document the legislative action of the county's governing body
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30485
TITLE: Resolutions
DATES: 1950-
ARRANGEMENT: Chronological
DESCRIPTION: These are formal statements of decisions or expressions of opinion adopted by the county commission.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government resolutions, GRS-50
AUTHORIZED: 03/10/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives.
APPRAISAL
Historical
These records document decision-making of the county's legislative body.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30486
TITLE: Executive correspondence
DATES: 1940-
ARRANGEMENT: Chronological by date sent.
DESCRIPTION: This series includes correspondence both sent and received by Cache County officials. Records document material discussions and decisions made, and span a wide range of topics, correspondents, and formats.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 03/10/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives.
APPRAISAL
Historical
Records document the decision making process of county officials.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30487
TITLE: Tax abatements
DATES: 2014-
ARRANGEMENT: Chronological by filing date
DESCRIPTION: These records are used for granting exemption of property taxes in Cache County for specific conditions. Information includes parcels owned, the abatement amount, and status.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Tax abatement records, GRS-225
AUTHORIZED: 03/10/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records have historical value based on the data provided on individuals and their property which may be of interest to genealogical researchers or economic historians studying benefit programs.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30497
TITLE: Contracts and agreements
DATES: 1950-
ARRANGEMENT: Chronological by filing date.
DESCRIPTION: These records document contractual agreements entered into by Cache County for products or services. Records may include preliminary requirements, contractor payments, bids, and the signed contract.
RETENTION
Retain for 7 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 03/16/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Records Center. Retain in State Records Center for 50 years and then destroy.
APPRAISAL
Legal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Cache County (Utah). County Clerk
SERIES: 30498
TITLE: 2020 Election returns
DATES: 2020
ARRANGEMENT: Chronological by election date
DESCRIPTION: These records are election returns, and include ballot envelopes, ballots, tabs, and other related materials from each Cache County election precinct for the 2020 primary and general election. Series includes voted/unvoted ballots, and test decks.
RETENTION
Retain for 22 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County election ballots and returns, GRS-262
AUTHORIZED: 03/16/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need is met and then transfer to State Records Center. Retain in State Records Center for 22 months and then destroy.
APPRAISAL
Legal
These records were placed on legal hold in 2020 due to ongoing litigation. Disposition was delayed.
PRIMARY DESIGNATION
Protected. Protected. Utah Code 20A-4-202 (2022).
AGENCY: Cache County (Utah). County Clerk
SERIES: 83780
TITLE: Marriage license applications
DATES: 1911-
ARRANGEMENT: Chronological, thereunder numerical by application number
DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and date of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy (until February 19, 1964 when the form was altered, not requiring this information); maiden name of female (if previously marries); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 06/21/2022
FORMAT MANAGEMENT
Paper: Retain in Office for 75 years and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Cache County (Utah). County Clerk
SERIES: 30493
TITLE: County council closed meeting minutes and recordings
DATES: 2004-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: This series contain meeting minutes and recordings collect during county council meetings that have been closed to the public as per Utah Code 52-4-206(1)(a) and (2)(2014). Recordings are required for the closed portion of meetings of a public body, except as provided by statute, and are considered the official record of that meeting.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Closed meeting records, GRS-1710
AUTHORIZED: 03/15/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need is met and then transfer to State Records Center. Retain in State Records Center for 25 years and then transfer to State Archives with authority to weed.
APPRAISAL
Legal
Kept permanently as per legal need according to Utah Code 52-4-206(1)(a) and (2)(2014).
PRIMARY DESIGNATION
Private. Utah 63G-2-301(2)(c)(2020)
AGENCY: Cache County (Utah). County Clerk
SERIES: 30495
TITLE: Warrant register
DATES: 2017-
ARRANGEMENT: Chronological by issue date.
DESCRIPTION: These registers are numerical listings of check numbers of all checks issued by the county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/15/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need is met and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30496
TITLE: Administrative hearing records and notices of appeals
DATES: 2000-
ARRANGEMENT: Chronological by hearing date.
DESCRIPTION: These records document the hearings held to regulate processes, change rules and policies, address the denial and revocation of licenses at the request of the public, or to discuss particular issues at the request of an executive body. Records may include meeting notices, proofs of publications, meeting minutes, the conclusions reached, notices of appeal and related correspondence.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Administrative hearing records, GRS-1655
AUTHORIZED: 03/15/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This disposition is based on the evidentiary information contained in these files and the documentary value of the governmental entity's regulatory process.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30499
TITLE: Petition records
DATES: 1950-
ARRANGEMENT: Chronological by submission date.
DESCRIPTION: These records are petitions submitted to the Cache County Commission proposing action. Information may include a statement of purpose on proposed action, signatures and addresses of petitioners, designated sponsors, actions of the legislative body, and related records.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Submitted petition records, GRS-1730
AUTHORIZED: 03/16/2023
FORMAT MANAGEMENT
Paper: Retain in Office until final action and then transfer to State Records Center. Retain in State Records Center for 25 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This retention is based upon the historical nature of these documents. Records reflects the concerns of residents to existing problems. Though these issues were frequently discussed in commission members and are mentioned in the minutes of these meetings, the actual petitions indicate the names of persons supporting the call for changes.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30500
TITLE: Revenue bond records
DATES: 1960-
ARRANGEMENT: Chronological by issue date
DESCRIPTION: These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities.
RETENTION
Retain for 1 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal revenue bonds, GRS-791
AUTHORIZED: 03/16/2023
FORMAT MANAGEMENT
Paper: Retain in Office until final action and then transfer to State Records Center. Retain in State Records Center for 50 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected
AGENCY: Cache County (Utah). County Clerk
SERIES: 30501
TITLE: Business license register
DATES: 1983-
ARRANGEMENT: Chronological by filing date
DESCRIPTION: These records are a register or index of licensed businesses operating within Cache County boundaries. Information may include the type of license issued, applicant, address, business name, and date.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Business license registers and indexes, GRS-289
AUTHORIZED: 03/16/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.
PRIMARY DESIGNATION
Public
AGENCY: Cache County (Utah). County Clerk
SERIES: 30502
TITLE: Highway development plans
DATES: 2018-
ARRANGEMENT: Chronological
DESCRIPTION: These are comprehensive plans for the development of State Roads 30 and 23 in Cache County. Series includes UDOT development plans, record of decision making, environmental impact evaluations.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Adopted comprehensive development plans, GRS-653
AUTHORIZED: 03/16/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 26 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records have historical value based on their evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected
AGENCY: Cache County (Utah). County Clerk
SERIES: 84374
TITLE: Official election registers
DATES: 1976-
ARRANGEMENT: alphanumerical by district, thereunder alphabetical by voter's name
DESCRIPTION: These books are the official listing of registered voters in Cache County for the primary and general elections. There is a booklet for each election district in the county. Voters are required to register with the county clerk or local election registrars prior to election day (UCA 20-2). These registers contain a listing of persons who voted at least once in the previous two years or registered since 1974. These lists are used at the polls by election judges to identify registered voters and to record ballot numbers on election day. After the election they are used for comparison when canvassing the election and later to prepare new registers for the next election.__They include: name of voter, ballot numbers (bond, special, primary, general); year last voted; city; and for some voters their address.
RETENTION
Permanent. Retain for 2 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Voter registration records, GRS-288
AUTHORIZED: 06/21/2022
FORMAT MANAGEMENT
Paper: Retain in Office for 12 months and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This retention is based on the administrative needs expressed by the office and the historical value of the records. Because it is impossible to maintain all official registers, they have been sampled for over a twenty-year period keeping those for years that end in six (1966, 1976, 1986, 1996).