Weber County (Utah). County Auditor
5000--Payroll journals6809--General ledger detail report
5362--Employee payroll records
5363--Warrant registers
5298--Annual financial reports
19889--Internal audit working papers
19890--Internal audit reports
22847--Abatement application files
22357--Approved budgets
29457--Budget
AGENCY: Weber County (Utah). County Auditor
SERIES: 5000
TITLE: Payroll journals
DATES: 1974-
ARRANGEMENT: Chronological, thereunder numerical by office code
DESCRIPTION: This journal is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 65 years and then destroy.
Microfilm duplicate: Retain in Office for 65 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Weber County (Utah). County Auditor
SERIES: 6809
TITLE: General ledger detail report
DATES: 1980-
ARRANGEMENT: Numerical by account number
DESCRIPTION: These are summaries showing the "amount of receipts from and disbursements of each department" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
Microfilm master: Retain in State Records Center for 4 years and then destroy.
Microfilm duplicate: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Weber County (Utah). County Auditor
SERIES: 5362
TITLE: Employee payroll records
DATES: 1983-
ARRANGEMENT: Chronological, thereunder numerical by department number
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 65 years and then destroy.
Microfilm duplicate: Retain in Office for 65 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private
AGENCY: Weber County (Utah). County Auditor
SERIES: 5363
TITLE: Warrant registers
DATES: 1977-
ARRANGEMENT: Chronological, thereunder numerical by warrant number
DESCRIPTION: These registers are numerical listings of check numbers of all checks issued by county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 7 years and then destroy.
Microfilm duplicate: Retain in Office for 7 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Weber County (Utah). County Auditor
SERIES: 5298
TITLE: Annual financial reports
DATES: 1898-
ARRANGEMENT: Chronological
DESCRIPTION: These are the statistical reports on the financial affairs of the entire county. These reports usually include a statement on the value of the all county owned property, and an accounting of all income and expenditures in relationship to the final budget.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Fiscal Historical
Disposition based on the value of these records in documenting agency/program fiscal policies, allocation procedures, and function.
PRIMARY DESIGNATION
Public
AGENCY: Weber County (Utah). County Auditor
SERIES: 19889
TITLE: Internal audit working papers
DATES: 1996-
ARRANGEMENT: Chronological, thereunder alphanumerical by a cross-referencing code
DESCRIPTION: These working papers provide the supporting documentation for internal audits. They support conclusions, findings, and recommendations of the internal audit. They are used for reference purposes in determining how an audit was conducted. The papers include questionnaires, interviews, test data, memoranda, copies of source documents (e.g., invoices, purchase requests), spreadsheets, methodological statements,and audit conclusions.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/1998
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on fiscal and administrative needs expressed by the department.
PRIMARY DESIGNATION
Protected. UCA 63G-2-305(9)
AGENCY: Weber County (Utah). County Auditor
SERIES: 19890
TITLE: Internal audit reports
DATES: 1996-
ARRANGEMENT: Chronological
DESCRIPTION: These reports are written and prepared as results of internal financial and performance audits. These audits are conducted as necessary depending on factors such as risk assessment and the priorities established by the audit committee and are used as a management tool in improving county operations. These reports include audit findings and recommendations.
RETENTION
Permanent. Retain for 23 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 05/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center for 20 years or until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical
This disposition is based on the record's primary administrative and financial values and its secondary historical value. These reports are critical in the review and the evaluation of county programs.
PRIMARY DESIGNATION
Public
AGENCY: Weber County (Utah). County Auditor
SERIES: 22847
TITLE: Abatement application files
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by application number
DESCRIPTION: These records are used for granting exemption of property taxes for disability, aged, veteran status or extreme hardship. These files contain application forms (form TC-40CY County application indigent abatement and circuit breaker application) completed by taxpayers requesting exemption of property tax. Includes applicant's name, address, birth date, age, social security number; property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Tax abatement records, GRS-225
AUTHORIZED: 04/10/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. Applicant's name, amount of exemption, property tax serial number, number of acres
AGENCY: Weber County (Utah). County Auditor
SERIES: 22357
TITLE: Approved budgets
DATES: 1980-
ARRANGEMENT: Chronological.
DESCRIPTION: The budget is a "plan for financial operations for a fiscal year, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures" (UCA 17-36-3(14)_(1995)). "On or before the 15th day of the last month of each fiscal year, the governing body by resolution shall adopt the budget which, subject to further amendment, shall thereafter be in effect for the next fiscal year. A copy of the final budget, and of any subsequent amendment thereof, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption" (UCA 17-36-15 (1995)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
Disposition based on the value of these records in documenting agency/program achievements, fiscal policies, procedures, and function.
PRIMARY DESIGNATION
Public
AGENCY: Weber County (Utah). County Auditor
SERIES: 29457
TITLE: Budget
DATES: 2016-
ARRANGEMENT: none
DESCRIPTION: These records are used to document the intended appropriation of funds. Information may include budget requests, proposals, and reports documenting the status of appropriations.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856
AUTHORIZED: 07/31/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal