Utah Department of Administrative Services

Division of Archives & Records Service

Weber County (Utah). County Commission

84301--Minutes
80218--Exhibit files
25220--Publications

AGENCY: Weber County (Utah). County Commission

SERIES: 84301
TITLE: Minutes
DATES: 1915-
ARRANGEMENT: Chronological

DESCRIPTION: These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads, water, sewage, police and fire protection. These minute books include the time and place of the meeting, names of commissioners present and absent, summary of the proceedings and decisions made by the board.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until microfilmed and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Commission

SERIES: 80218
TITLE: Exhibit files
DATES: 1919-
ARRANGEMENT: Numerical by exhibit number

DESCRIPTION: These files contain exhibits for issues being discussed in open county commission meetings. They include copies of correspondence, license applications, reports, drawings, proof of publications, copies of resolutions, copies of petitions, copies of ordinances, copies of audits, and insurance forms.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1919 through 1945. Retain in Office for 10 years after being microfilmed and then destroy provided microfilm has passed inspection.

Paper: For records beginning in 1945 and continuing to the present. Retain in Office for 2 years and then microfilm and destroy provided microfilm has passed inspection.

Paper copy: For records beginning in 1945 and continuing to the present. Retain in Office for 2 years and then destroy.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical

Over sixty percent of these files contain duplicates of records maintained in other county files. All items contained in these files are discussed in the county commission minutes. The office wants to maintain the originals for two years to document what exhibits commissioners were given. It has been determined that files contain the record copy of all correspondence received by the commission and reports not widely circulated. These items should be transferred to the Archives. In examining these files it was determined the period from 1919 to 1945 contains fewer duplicates and more originals (particularly of correspondence).

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Commission

SERIES: 25220
TITLE: Publications
DATES: 1975-
ARRANGEMENT: Chronological by year.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for Weber County or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. Holdings include "Weber County. . . Yesterday Today and Tomorrow" (1975) and "Department of Aging and Volunteer Services - Programs, Services" (n.d.)

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 22.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public