Utah Department of Administrative Services

Division of Archives & Records Service

Cache County (Utah). County Recorder

12322--Official records
22840--Plat map book
27885--Fee and entry books
27886--Grantee and grantor indexes to deeds
27890--Index to military records
27891--Abstract records
27895--Mortgage records
27896--U.S. surveys

AGENCY: Cache County (Utah). County Recorder

SERIES: 12322
TITLE: Official records
DATES: 1855-
ARRANGEMENT: Numerical by entry number.

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 22840
TITLE: Plat map book
DATES: 1974-
ARRANGEMENT: numerical

DESCRIPTION: This series contains plat maps for Cache County.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

The plat map book provides a historical snapshot of land ownership in Cache County.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 27885
TITLE: Fee and entry books
DATES: 1888-
ARRANGEMENT: chronological

DESCRIPTION: These records reflect the payment of fees for the recording of legal instruments "entered in the order of its reception or entry" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording, names of parties, recordation date and time, a brief description, and entry number.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 27886
TITLE: Grantee and grantor indexes to deeds
DATES: 1888-1980
ARRANGEMENT: alphabetical by first letter of surname and thereunder chronological with separate indexes for grantees and grantors.

DESCRIPTION: These are alphabetical indexes where "all deeds and final judgments or decrees partitioning or affecting title as to possession of real property." The grantors' index contains the "entry number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of recording, kind of instrument, the book and page and entry number in which it is recorded, and a brief description" (UCA 17-21-6(1)(b)_(2003)). The grantee's index contains the same information, but is alphabetical by each grantee (UCA_17-21-6(1)(c)_(2003)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 27890
TITLE: Index to military records
DATES: c. 1917-1991
ARRANGEMENT: alphabetical

DESCRIPTION: This index provides reference to military discharges recorded in the Cache County recorder's office.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 27891
TITLE: Abstract records
DATES: c 1886-
ARRANGEMENT: geographically

DESCRIPTION: These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(3)(2004)). They contain "every instrument recorded, the date and kind of instrument, time of recording, and the book and page and entry number" (UCA 17-21-6(l)(f) (2004). Abstract 32 is a water book. These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(3)(2011)). They contain "every instrument recorded, the date and kid of instrument, time of recording, and the book and page and entry number" (UCA 17-21-6(l)(f) (2011).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 27895
TITLE: Mortgage records
DATES: 1888-
ARRANGEMENT: Chronological

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(1)(d,e) (2003)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the "Official records."

RETENTION

Retain permanently

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Records Center permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

The counties are required by law to maintain these records permanently.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Recorder

SERIES: 27896
TITLE: U.S. surveys
DATES: undated c. 1869-
ARRANGEMENT: unknown

DESCRIPTION: These are Federal surveys for Cache County.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public