Utah Department of Administrative Services

Division of Archives & Records Service

Weber County (Utah). County Clerk

84260--Marriage license applications
80213--Chronic disease hospital bids file
80214--Nominations and nomination petitions lists
80215--Election canvasses
80216--Oaths of office and official bonds
80219--Notary public card file
28887--Voter registration records
6118--Marriage licenses
6731--Official primary election results canvass
6744--Official general election results canvass
12554--Water districts water allotments
21014--Claim register

AGENCY: Weber County (Utah). County Clerk

SERIES: 84260
TITLE: Marriage license applications
DATES: i 1888-
ARRANGEMENT: Numerical by application number.

DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 24.

AUTHORIZED: 08/19/2000

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently.

Paper: Retain in Office permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

Disposition based on the value of these records in documenting the marriages that take place in Weber County.

PRIMARY DESIGNATION

Exempt. UCA 26-2-22 (2008) Information on the application (v. license) is private.


AGENCY: Weber County (Utah). County Clerk

SERIES: 80213
TITLE: Chronic disease hospital bids file
DATES: 1959-
ARRANGEMENT: None
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: this file contains proposed bids for interior improvements to the Weber County Chronic Disease Hospital. The file contains name of the company making the bid, date, related correspondence, proposal form, the actual proposal, description of bid, bid bond and proposal bond. It is not known whether this was accepted by the county commission.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This files contain outdated and obsolete information. It no longer has any administrative value and should be destroyed.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 80214
TITLE: Nominations and nomination petitions lists
DATES: 1936-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These lists record nominations of individuals for elected offices within Weber County and signed petitions for these offices. These lists contain the name, office, lists of signatures, date, amount of fees, payments made, lists of nominations and offices.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives.

APPRAISAL

Administrative Historical

these petitions and lists have historical value documenting politics in Weber County. They provide name of persons having filed for office in Weber County and names of individuals signing their petitions.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 80215
TITLE: Election canvasses
DATES: 1940-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are large charts recording the number of votes candidates received in the general election by election district. They contain the year, date, office, name of candidate, district number, vote tallies by district and grand totals.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives.

APPRAISAL

Administrative Historical

These records had administrative value in determining winners in local elections. That purpose has since passed, but they retain their historical value. These canvasses are important in documenting political life in Weber County particularly numbers of votes received by candidates.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 80216
TITLE: Oaths of office and official bonds
DATES: 1950-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the actual oaths taken by all elected officials in Weber County and their fidelity bonds. They contain the year, position, name, office, amount of bond, date oath taken, name and of person taking oath.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 04/28/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after expiration of term and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These oaths and bonds have both administrative and historical value. They document the oaths taken by Weber County Officials. This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 80219
TITLE: Notary public card file
DATES: 1950-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: this card file records the names of notaries public residing in Weber County. These cards contain the name of notary, date issued and date expired.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration of the notary bond and then destroy.

APPRAISAL

Administrative

this retention is based upon the administrative needs expressed by the clerk's office. It is understood that they have never had to refer to this file.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 28887
TITLE: Voter registration records
DATES: unknown
ARRANGEMENT:

DESCRIPTION: These records support the agency's function to oversee voter registration activities and to retain a list of registered voters (Utah Code 20A-2-104(3)(a),(c)(2015)). Records verify a subject's eligibility to vote by establishing citizenship, age, identity, residency, and authentic signature. Information about the registrant's political affiliation may also be included.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 18.

AUTHORIZED: 06/01/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical interest as they document citizens' rights to participate in open elections.

PRIMARY DESIGNATION

Public. 63G-2-301(2)(l)(2014)

SECONDARY DESIGNATION

Private. 63G-2-302(1)(j)and(k)(2015)

Exempt. 20A-2-104(4)(2015)


AGENCY: Weber County (Utah). County Clerk

SERIES: 6118
TITLE: Marriage licenses
DATES: i 1887-
ARRANGEMENT: Numerical by license number.

DESCRIPTION: This series contains copies of the marriage licenses granted in Weber County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 25.

AUTHORIZED: 04/04/2000

FORMAT MANAGEMENT

Paper: For records beginning in 1888 and continuing to the present. Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

Disposition based on the value of these records in documenting the marriages of the citizens of Utah.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 6731
TITLE: Official primary election results canvass
DATES: 1976-
ARRANGEMENT: Chronological.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the official canvass of primary, general, or special elections which provde a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, votes tallied by district, and totals.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 41.

AUTHORIZED: 07/11/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then transfer to State Records Center. Retain in State Records Center until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

Disposition based on the value of these records in documenting voting results in Weber County.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 6744
TITLE: Official general election results canvass
DATES: 1974-
ARRANGEMENT: Chronological.

DESCRIPTION: These are the official canvass of primary, general, or special elections which provde a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, votes tallied by district, and totals.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 41.

AUTHORIZED: 07/11/2000

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

Disposition based on the value of these records in documenting voter turnout and election results in Weber County.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 12554
TITLE: Water districts water allotments
DATES: 1968-
ARRANGEMENT: Chronological, thereunder numerical by section, township, and range numbers

DESCRIPTION: Books submitted annually by water districts within Weber County to the county clerk in accordance with UCA 17A-2-711 (1993) showing all revision made to the previous year's water allotments. Include: conservation district name; section, township and range; tract number; owner's name; tract legal description; board of director's original allotment including the acreage in district under canal and allotted water, duty acre fee per acre and total acre feet required; the revised allotment including acreage for allotted water under canal, duty per acre feet; totals, and any comments.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1993

FORMAT MANAGEMENT

Paper copy: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office. The official copy is retained by the special district.

PRIMARY DESIGNATION

Public


AGENCY: Weber County (Utah). County Clerk

SERIES: 21014
TITLE: Claim register
DATES: undated
ARRANGEMENT: Numerical by claim number.

DESCRIPTION: This volume lists claims. It includes claim number, claimant name, nature of claim, when filed, amount of claim, fund, when allowed, amount allowed, and warrant number.

RETENTION

Retain until administrative need ends.

DISPOSITION

Transfer to the State Archives permanently.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Archives.

APPRAISAL

Historical

Disposition based on the value of these records in documenting agency/program achievements, policies, procedures, and function.

PRIMARY DESIGNATION

Public