Weber School District (Utah)
1313--Resource unit manuals13439--Student records
25283--Publications
30229--Weber High School yearbooks
30230--Weber High School student newspaper
29481--School board minutes
28982--Special education records
30630--Personnel files
AGENCY: Weber School District (Utah)
SERIES: 1313
TITLE: Resource unit manuals
DATES: undated
ARRANGEMENT: Numerical by volume number
DESCRIPTION: Holdings: vols. 1-9
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Weber School District (Utah)
SERIES: 13439
TITLE: Student records
DATES: 1977-
ARRANGEMENT: alphabetical by surname.
DESCRIPTION: These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards.
RETENTION
Retain for 3 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
APPRAISAL
PRIMARY DESIGNATION
Exempt. 34 CFR 99
AGENCY: Weber School District (Utah)
SERIES: 25283
TITLE: Publications
DATES: 1959-
ARRANGEMENT: Chronological by year.
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 04/02/2009
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Weber School District (Utah)
SERIES: 30229
TITLE: Weber High School yearbooks
DATES: 1950-1952
ARRANGEMENT: Chronological by publication year.
DESCRIPTION: Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 12/13/2021
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The books in this series have permanent historical value as documentation of student life and school activities. It also has value in documenting students who attended the school.
PRIMARY DESIGNATION
Public
AGENCY: Weber School District (Utah)
SERIES: 30230
TITLE: Weber High School student newspaper
DATES: 1952
ARRANGEMENT: Chronological by publication date.
DESCRIPTION: Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 12/13/2021
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Records in this series have permanent historical value as documentation of life and activities at the school.
PRIMARY DESIGNATION
Public
AGENCY: Weber School District (Utah)
SERIES: 29481
TITLE: School board minutes
DATES: 2017-
ARRANGEMENT: none
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 08/18/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical Legal
AGENCY: Weber School District (Utah)
SERIES: 28982
TITLE: Special education records
DATES: 1977-
ARRANGEMENT: Chronological by graduation or transfer, thereunder alphabetical by surname.
DESCRIPTION: These records support the agency's function to provide an environment where students with disabilities can master essential learning skills, demonstrate civic responsibility, and engage in positive personal development. Records document eligibility of students for special education services, as well as the provision of services to students. Information may include Individual Education Plans (IEPs), testing, and assessment records.
RETENTION
Retain for 5 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Special education student records, GRS-1476
AUTHORIZED: 01/05/2017
FORMAT MANAGEMENT
Paper: Retain in Office until separation and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer data files: Retain in Office for 5 years after separation and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2015)
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(5)(2015)
AGENCY: Weber School District (Utah)
SERIES: 30630
TITLE: Personnel files
DATES: 1980-
ARRANGEMENT: Alphabetical by surname.
DESCRIPTION: Personnel records document the application, hiring, cumulative salary, and employment with Weber school district. Records include all records necessary to calculate benefits and retirement for Utah Retirement Systems.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 09/06/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 65 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public. Utah Code 63G-2-301(2)(b)(2020)
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(1)(g)(2023)