Utah Department of Administrative Services

Division of Archives & Records Service

Wellsville (Utah)

13506--Council minutes
23586--Annual audits
23588--Municipal code
23589--Board of Adjustment minutes
23590--Planning and Zoning Commission minutes
28133--Cemetery interment register
28135--Cemetery lot files
28136--Mayors' photographs
28138--Cemetery burials index

AGENCY: Wellsville (Utah)

SERIES: 13506
TITLE: Council minutes
DATES: 1866-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 23586
TITLE: Annual audits
DATES: 1966-1967, 1974, 1976-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain in office

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 23588
TITLE: Municipal code
DATES: 1999-
ARRANGEMENT: Numerical by title and chapter number. Recent amendments have not yet been codified and are in front of book.
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain in office.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 23589
TITLE: Board of Adjustment minutes
DATES: 1972-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These minutes document all meetings of the Board of Adjustment. The board consists of "five members and whatever alternate members that the chief executive officer considers appropriate" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on "appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance" (UCA 10-9-703(1) (1997)). The minutes are used to document requests, discussions, and decisions of the Board.

RETENTION

Retain in office

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 23590
TITLE: Planning and Zoning Commission minutes
DATES: 1976-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.

RETENTION

Retain in office.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 28133
TITLE: Cemetery interment register
DATES: 1880-2010
ARRANGEMENT: Chronological.

DESCRIPTION: This series contains a single register used to record burials in the cemetery. Information recorded varies over time, but includes such information as name of the deceased, gender, race, parent's name, birth and death dates, age, place of birth, cause of death, and location of grave, date of burial, attending physician, undertaker. The register also includes a record of lots sold at various times and some record of expenditures (pp. 212-213, 230-252).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 5.

This series has administrative, legal, and historical value as documentation of burials and plot ownership in the cemetery.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 28135
TITLE: Cemetery lot files
DATES: ca. 1860-
ARRANGEMENT: Numerical by block and lot number.

DESCRIPTION: This series contains cards for each lot in the cemetery and are used to track where individuals are buried. The cards have a space for information on eight burials in each lot and include information such as name of the deceased, names of parents and spouse, birth date and place, death date and place, date of burial, funeral director, lot owner, and purchase date. These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 6.

This series has administrative, legal, and historical value as documentation of burials in the cemetery and ownership of cemetery lots.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 28136
TITLE: Mayors' photographs
DATES: 1866-
ARRANGEMENT: Chronological by term.

DESCRIPTION: This series contains portrait photographs of Wellsville City mayors. The photographs were collected by Wellsville City for display in the city council chambers.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Digital image: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of those who have served as mayor of Wellsville.

PRIMARY DESIGNATION

Public


AGENCY: Wellsville (Utah)

SERIES: 28138
TITLE: Cemetery burials index
DATES: 1868-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: This series contains cards listing each individual buried in the cemetery. The cards are used as a quick reference to look up individuals by name. In addition to names, the cards list date of death and burial location.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 8.

This series has administrative and historical value as an aid in identifying individuals buried in the cemetery and in accessing information in other cemetery records.

PRIMARY DESIGNATION

Public