Wendover (Utah)
28550--City Council minutes28554--Ordinances
28556--Resolutions
27415--City Attorney Files
30435--Publications
AGENCY: Wendover (Utah)
SERIES: 28550
TITLE: City Council minutes
DATES: 1950-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Closed meeting records, GRS-1710
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as primary documentation of the operation of the city and the decisions and actions taken by the city council.
PRIMARY DESIGNATION
Public
AGENCY: Wendover (Utah)
SERIES: 28554
TITLE: Ordinances
DATES: 1950-
ARRANGEMENT: Chronological by date of adoption and numerical by ordinance number.
DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of the legislation enacted by the town board and city council.
PRIMARY DESIGNATION
Public
AGENCY: Wendover (Utah)
SERIES: 28556
TITLE: Resolutions
DATES: 1950-
ARRANGEMENT: Numerical by resolution number and generally chronological by date of adoption.
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of official statements and actions taken by the city council.
PRIMARY DESIGNATION
Public
AGENCY: Wendover (Utah)
SERIES: 27415
TITLE: City Attorney Files
DATES: 2010-
ARRANGEMENT: Chronological by year and thereunder numerical by box number
DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.
APPRAISAL
Legal
PRIMARY DESIGNATION
Protected. 63G-2-305
AGENCY: Wendover (Utah)
SERIES: 30435
TITLE: Publications
DATES: ca. 2020
ARRANGEMENT: Chronological by publication date.
DESCRIPTION: Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 11/04/2022
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of information the city deemed important to disseminate to the public.
PRIMARY DESIGNATION
Public