Willard (Utah)

15473--General subject files (computer programs)
15474--General subject files (emergency billings reports)
15476--General subject files (work in lieu of fine)
15294--Position description files
15295--Personnel files
15296--Training records
15297--Medical and dental insurance claim files
15298--Insurance policy files
15299--Dog license files
15300--Disaster planning files (emergency hazardous data)
15301--Disaster planning files (emergency evacuation plan)
15302--Disaster planning files (emergency calling committee)
15325--Building permit files
15326--Building plans, nonresidential
15327--Building plans, public buildings (municipal)
15328--Building plans, residential
15329--Vehicle registration certificates
15330--Annexation files
15331--City charter
15333--Ordinances (City Council general ordinance book)
15334--Easement file
15335--Deeds files
15336--Contracts and agreements files
15337--Appointment files
15208--Municipal revenue bonds
15209--Bond issue files
15210--General obligation bonds
15211--Employee bonds
15212--Fidelity bonds
15213--Notary bonds
15214--Annual budget
15215--Budget background records
15216--Budget information files
15217--Tentative budget
15218--Equipment inventories
15219--Accounts payable
15220--State Treasurer's accounting statements
15221--Audit reports
15222--Bank statements
15223--Check copy file
15224--Check register
15225--Daily cash report
15226--Deposit slips
15227--General ledgers
15228--Receipt books
15229--Warrant/check
15230--Warrant registers
15231--Annual financial report
15232--Project files (street)
15233--Informational maps and plats
15234--Informational maps and plats (parks)
15235--Permits to work in a public way
15237--Class "C" road funding project files
15240--Board of Adjustment case files
15241--Site review plans files
15242--Conditional use permit files (zoning)
15243--Conditional use permit files (excavation)
15244--Planning Commission minutes
15245--Conditional use permit files
15246--Rezoning files (applications)
15247--Subdivision review case files (applications)
15424--Oath of office
15425--Election records
15426--Election canvasses
15427--Election returns
15430--Resolutions (Capitol improvement plan and community development plan)
15432--Agreements (line extension and boaster pump)
15433--Contracts and agreements files (canyon line)
15434--Contracts and agreements files (Willard Bay agreement and billing)
15435--Parks files (Children's park)
15436--Reservation files (rental requirements)
15437--Investigation case files (private burns)
15439--Investigation case files
15248--Rezoning files (applications)
15250--Business inspection records (fire)
15251--Business inspection records (violations)
15252--Exposure reports
15253--Utah fire incident reporting system (UFIRS)
15254--Fire run reports
15255--Hydrant maintenance records
15256--Beer license application files
15257--Business license files
15259--Administrative payroll report
15260--Budget authorization reference files
15261--Employee earnings history record file (prior wage earnings)
15262--Employee earnings history record file (job service reports)
15263--Time and attendance report files
15264--Income tax files (state and federal)
15440--Utah Emergency Medical Services (EMS) incident report
15441--Law enforcement case files
15442--Chemical analysis records (certification)
15443--DUI reports
15445--Census information files
15447--General housekeeping files
15449--Grant files original applications
15450--Policies and procedures
15451--Policies and procedures (personnel)
15452--Backflow Prevention Device (BPD) reports
15453--Cross connection control survey files
15454--Meter books
15265--Purchase orders
15266--Vouchers
15267--Insurance deduction files
15268--Retirement records
15269--Workers' compensation claim files
15270--Enforcement case files
15271--Fuel records
15272--Equipment maintenance and repair records
15273--Vehicle maintenance records
15455--Meter location records
15456--Bacteriological quality analyses reports
15457--Chemical/radiological analyses
15458--Water consumption reports
15459--Water treatment plant operational report
15460--Well pumping records files
15461--Environmental Protection Agency (EPA) grant files
15462--General subject files (improvement project)
15465--Committee minutes (City Council)
15468--General subject files
15469--General subject files (zoning information)
15470--General subject files (council decisions)
15471--General subject files (service billings for fire response)
15293--Employment applications
16563--Ordinances and resolutions
15780--Municipal Building Authority records
30044--Revised Ordinances
30639--Justice of the Peace docket
85009--Council minutes

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AGENCY: Willard (Utah)

SERIES: 15473
TITLE: General subject files (computer programs)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. licensed to Willard City

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AGENCY: Willard (Utah)

SERIES: 15474
TITLE: General subject files (emergency billings reports)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public. City Council Ordinance

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AGENCY: Willard (Utah)

SERIES: 15476
TITLE: General subject files (work in lieu of fine)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Private. copies of paperwork for insurance purposes

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AGENCY: Willard (Utah)

SERIES: 15294
TITLE: Position description files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files describe established positions including information on title, grade, duties, and agency responsibilities.

RETENTION

Retain for 2 year(s) after superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964

AUTHORIZED: 01/22/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after superseded and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15295
TITLE: Personnel files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files are the official files for all municipal employees and usually include the original job application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

Retain for 65 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 08/23/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 7 years after retirement or death and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. home telephone numbers and address, social security numbers, deductions, marital status, insurance coverage and religion

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AGENCY: Willard (Utah)

SERIES: 15296
TITLE: Training records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15297
TITLE: Medical and dental insurance claim files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain medical and dental claims for municipal employees. They are used to track medical and dental claims and for cost analysis for insurance programs.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Medical and dental insurance claim files, GRS-946

AUTHORIZED: 07/18/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private

---

AGENCY: Willard (Utah)

SERIES: 15298
TITLE: Insurance policy files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are insurance policy contracts between municipality and private insurers.

RETENTION

Retain for 15 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Insurance policy contracts, GRS-942

AUTHORIZED: 07/18/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years after expiration of policy and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15299
TITLE: Dog license files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the payment of license fees. They include: owner's name, breed of dog, sex, color, expiration date of license; expiration date of rabies vaccine, name of dog, indication if dog was altered, license fee, and when paid.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Animal control records, GRS-1714

AUTHORIZED: 02/13/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. addresses, signatures

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AGENCY: Willard (Utah)

SERIES: 15300
TITLE: Disaster planning files (emergency hazardous data)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files are used to prepare city-wide plans for action to address emergency conditions.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Disaster plan records, GRS-2022

AUTHORIZED: 07/18/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15301
TITLE: Disaster planning files (emergency evacuation plan)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files are used to prepare city-wide plans for action to address emergency conditions.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Disaster plan records, GRS-2022

AUTHORIZED: 07/18/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public. City Council

SECONDARY DESIGNATION

Private. policeman's home telephone number and other city officials

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AGENCY: Willard (Utah)

SERIES: 15302
TITLE: Disaster planning files (emergency calling committee)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files are used to prepare city-wide plans for action to address emergency conditions.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Disaster plan records, GRS-2022

AUTHORIZED: 07/18/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Private

---

AGENCY: Willard (Utah)

SERIES: 15325
TITLE: Building permit files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain the permits issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment and the erection of barricades). They contain inspection requests, inspection reports, certificates of occupancy and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

Permanent retention is based on Municipal General Schedule 16 item 2, which is based on the agency's indefinite administrative need for these records.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. address, tax information, ownership and mortgage information

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AGENCY: Willard (Utah)

SERIES: 15326
TITLE: Building plans, nonresidential
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after Archives is contacted and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15327
TITLE: Building plans, public buildings (municipal)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15328
TITLE: Building plans, residential
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain for 1 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after the completion and Archives is contacted and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15329
TITLE: Vehicle registration certificates
DATES: undated
ARRANGEMENT:

DESCRIPTION: These registration forms document municipal ownership of vehicle.

RETENTION

Retain until final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until disposition and then transfer with vehicle.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15330
TITLE: Annexation files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by city council (UCA 10-2-401 to 424).

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15331
TITLE: City charter
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain constitution, bylaws and all amendments to city charters approved by the State Legislature.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15333
TITLE: Ordinances (City Council general ordinance book)
DATES: 1984-
ARRANGEMENT:

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit. govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title, preamble, an ordaining clause, subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public. City Council General Ordinance Book UCA 10-3-717 UCA 10-3-701 through 714

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AGENCY: Willard (Utah)

SERIES: 15334
TITLE: Easement file
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Easement files, GRS-1016

AUTHORIZED: 08/10/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names/signatures, addresses, expenditures, telephone numbers, tax information

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AGENCY: Willard (Utah)

SERIES: 15335
TITLE: Deeds files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor.Usually filed alphabetically by name of property.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Deed records, GRS-735

AUTHORIZED: 05/02/2016

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names, addresses, tax information and telephone numbers

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AGENCY: Willard (Utah)

SERIES: 15336
TITLE: Contracts and agreements files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. addresses, names/signatures, expenditures and telephone numbers

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AGENCY: Willard (Utah)

SERIES: 15337
TITLE: Appointment files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor, usually by resolution or policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Municipal appointment files, GRS-1010

AUTHORIZED: 08/10/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15208
TITLE: Municipal revenue bonds
DATES: undated
ARRANGEMENT:

DESCRIPTION: These bonds are issued by the city council payable solely from revenues attributable to extensions and improvements to revenue producing facilities (UCA 11-14-17).

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Municipal revenue bonds, GRS-791

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after paid or cancelled and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15209
TITLE: Bond issue files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the implementation of municipal bonds. They usually include authorizations supporting financial data, contracts or sales agreements, and sample copies of bonds sold as evidence of municipal indebtedness.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Municipality bond issue files, GRS-783

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15210
TITLE: General obligation bonds
DATES: undated
ARRANGEMENT:

DESCRIPTION: These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the "full faith and credit" of the municipality (UCA 11-14-19).

RETENTION

Retain for 1 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after paid or cancelled and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15211
TITLE: Employee bonds
DATES: undated
ARRANGEMENT:

DESCRIPTION: This is a blanket bond for "the elected officials of each municipality and the treasurer of cities of first and second class" to guarantee "honest and faithful performance". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).

RETENTION

Retain for 4 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Surety bonds, GRS-789

AUTHORIZED: 06/18/2019

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after expiration and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(b) and (e)

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AGENCY: Willard (Utah)

SERIES: 15212
TITLE: Fidelity bonds
DATES: undated
ARRANGEMENT:

DESCRIPTION: This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and "may be set by resolution or ordinance in any amount, not less than that established by the state money management council" (UCA 10-3-821).

RETENTION

Retain for 3 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Surety bonds, GRS-789

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15213
TITLE: Notary bonds
DATES: undated
ARRANGEMENT:

DESCRIPTION: These $5,000 bonds are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4).

RETENTION

Retain for 3 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Municipal notary bonds, GRS-792

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15214
TITLE: Annual budget
DATES: undated
ARRANGEMENT:

DESCRIPTION: The final annual municipal financial plan approved by the city council for all expenditures of municipality.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15215
TITLE: Budget background records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are papers used to assist in the preparation of department budget requests presented to the city council.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 10-6-111

---

AGENCY: Willard (Utah)

SERIES: 15216
TITLE: Budget information files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain documentation associated with the adoption of city's fiscal year budget, including mayor's recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.

RETENTION

Retain for 2 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after budget has been adopted and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 10-6-111

---

AGENCY: Willard (Utah)

SERIES: 15217
TITLE: Tentative budget
DATES: undated
ARRANGEMENT:

DESCRIPTION: On forms prepared by the state auditor, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 10-6-111

---

AGENCY: Willard (Utah)

SERIES: 15218
TITLE: Equipment inventories
DATES: undated
ARRANGEMENT:

DESCRIPTION: These inventories are listings of equipment, supplies, and other items owned or administered by municipality.

RETENTION

Retain for 1 year(s) after superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713

AUTHORIZED: 05/04/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15219
TITLE: Accounts payable
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 03/31/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15220
TITLE: State Treasurer's accounting statements
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form, an account statement and an investment credit notice.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State treasurer's pooled investment reports, GRS-827

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 51-7-9

---

AGENCY: Willard (Utah)

SERIES: 15221
TITLE: Audit reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727

AUTHORIZED: 11/15/2019

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public. UCA 10-6-151

---

AGENCY: Willard (Utah)

SERIES: 15222
TITLE: Bank statements
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 01/20/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15223
TITLE: Check copy file
DATES: undated
ARRANGEMENT:

DESCRIPTION: This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15224
TITLE: Check register
DATES: undated
ARRANGEMENT:

DESCRIPTION: This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854

AUTHORIZED: 03/31/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15225
TITLE: Daily cash report
DATES: undated
ARRANGEMENT: Chronological.

DESCRIPTION: This report is a daily record of cash balances, receipts, and disbursements.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 04/24/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15226
TITLE: Deposit slips
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are bank cashiers' slips showing amount and date of deposit of monies into municipal accounts.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 01/20/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15227
TITLE: General ledgers
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15228
TITLE: Receipt books
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 04/24/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15229
TITLE: Warrant/check
DATES: undated
ARRANGEMENT:

DESCRIPTION: The actual warrant or check cut from a warrant request.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15230
TITLE: Warrant registers
DATES: undated
ARRANGEMENT:

DESCRIPTION: A numerical listing of check numbers of all checks issued by department. Shows vendor number, name, date of payment, invoice number and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 08/03/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15231
TITLE: Annual financial report
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property, and an accounting of all income and expenditures in relationship to the final budget.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15232
TITLE: Project files (street)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipal projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15233
TITLE: Informational maps and plats
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public, other city departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, center line measurements, blocks, and subdivision names.

RETENTION

Retain until superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Addresses, ownership

---

AGENCY: Willard (Utah)

SERIES: 15234
TITLE: Informational maps and plats (parks)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public, other city departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, center line measurements, blocks, and subdivision names.

RETENTION

Retain until superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15235
TITLE: Permits to work in a public way
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are permits issued for private companies to work on city property ("public way") for demolitions, excavations, blasting, crane operations, barricade installations, concrete construction (curb, gutter, sidewalks), or the moving of heavy equipment. They include job address, date, name of owner/agent at job address, state license classification, diagram of work required, checklist of existing utilities and construction, traffic control, etc.

RETENTION

Retain for 1 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after bond expires and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15237
TITLE: Class "C" road funding project files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These project files document the funding for Class "C" roads. CLass "C" funding is money allocated to each city or town from the state road fund "under rules and regulations mutually adopted by city officials and the State Road Commission" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours, vehicle usage, and material used).

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Class "c" road funding project files, GRS-1148

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after claim, audit, or litigation settled and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15240
TITLE: Board of Adjustment case files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Board of adjustment case files, GRS-655

AUTHORIZED: 07/25/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names, telephone numbers, addresses, and insurance information

---

AGENCY: Willard (Utah)

SERIES: 15241
TITLE: Site review plans files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts, site plan review forms; investigative reports and recommendations; building plans and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names, telephone numbers, addresses, and insurance information

---

AGENCY: Willard (Utah)

SERIES: 15242
TITLE: Conditional use permit files (zoning)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application, blueprint drawings, investigative reports, recommendation of planning commission, cash receipts, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Conditional use permit records, GRS-1044

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names, telephone numbers, addresses, and insurance information

---

AGENCY: Willard (Utah)

SERIES: 15243
TITLE: Conditional use permit files (excavation)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application, blueprint drawings, investigative reports, recommendation of planning commission, cash receipts, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Conditional use permit records, GRS-1044

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15244
TITLE: Planning Commission minutes
DATES: undated
ARRANGEMENT:

DESCRIPTION: These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/13/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15245
TITLE: Conditional use permit files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application, blueprint drawings, investigative reports, recommendation of planning commission, cash receipts, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Conditional use permit records, GRS-1044

AUTHORIZED: 07/14/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15246
TITLE: Rezoning files (applications)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15247
TITLE: Subdivision review case files (applications)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names, addresses and tax information

---

AGENCY: Willard (Utah)

SERIES: 15424
TITLE: Oath of office
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain copies of signed oaths required of all officials of all municipal officials, whether elected or appointed, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Oaths of office, GRS-1023

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15425
TITLE: Election records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These include all other records and forms (excluding ballots, canvasses, and returns) required in the municipal election (UCA 20-5-45(2)).

RETENTION

Retain for 22 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Municipal election records, GRS-1019

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 22 months after the election and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 20-5-45

---

AGENCY: Willard (Utah)

SERIES: 15426
TITLE: Election canvasses
DATES: undated
ARRANGEMENT:

DESCRIPTION: They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 20-5-45

---

AGENCY: Willard (Utah)

SERIES: 15427
TITLE: Election returns
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.

RETENTION

Retain for 22 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Municipal election ballots and returns, GRS-1020

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 22 months and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 20-5-45

---

AGENCY: Willard (Utah)

SERIES: 15430
TITLE: Resolutions (Capitol improvement plan and community development plan)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717).

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 10-3-717 BRAG

---

AGENCY: Willard (Utah)

SERIES: 15432
TITLE: Agreements (line extension and boaster pump)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private

---

AGENCY: Willard (Utah)

SERIES: 15433
TITLE: Contracts and agreements files (canyon line)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15434
TITLE: Contracts and agreements files (Willard Bay agreement and billing)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15435
TITLE: Parks files (Children's park)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual parks, and photographs.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15436
TITLE: Reservation files (rental requirements)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include the request form (date of request, name of group, number of people, name, address, and phone number of requesting person, area and park requested, time, date, and amount paid).

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. address and telephone numbers

---

AGENCY: Willard (Utah)

SERIES: 15437
TITLE: Investigation case files (private burns)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain all information collected on fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation.

RETENTION

Retain for 25 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 25 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15439
TITLE: Investigation case files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain all information collected on fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation.

RETENTION

Retain for 25 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 25 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Protected

---

AGENCY: Willard (Utah)

SERIES: 15248
TITLE: Rezoning files (applications)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names and addresses

---

AGENCY: Willard (Utah)

SERIES: 15250
TITLE: Business inspection records (fire)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence, copy of business license, brief history of building, notices of violations, citations, inspection of reports, and various inspection forms.

RETENTION

Retain for 4 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after subsequent report and then destroy.

APPRAISAL

Administrative Legal

.

PRIMARY DESIGNATION

Private. City Zoning Ordinance

---

AGENCY: Willard (Utah)

SERIES: 15251
TITLE: Business inspection records (violations)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence, copy of business license, brief history of building, notices of violations, citations, inspection of reports, and various inspection forms.

RETENTION

Retain for 4 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after subsequent report and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15252
TITLE: Exposure reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes name of employee, position, station, address where injury occurred, name and type occupancy, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.

RETENTION

Retain for 50 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 50 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. FEMA

SECONDARY DESIGNATION

Private. personal data

---

AGENCY: Willard (Utah)

SERIES: 15253
TITLE: Utah fire incident reporting system (UFIRS)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. FEMA

SECONDARY DESIGNATION

Private. personal data

---

AGENCY: Willard (Utah)

SERIES: 15254
TITLE: Fire run reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: These reports document each dispatched fire run. They are used for budget planning, reports, and litigation purposes. They include identification number, incident number, alarm time, arrival time, type of incident, action taken, cause of fire, address, names of occupant and owner, telephone number, type of vehicles and crews responding, incident related injuries or death information, name of officer in charge, and name and position of person completing report.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15255
TITLE: Hydrant maintenance records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations, notations and dates on annual inspections indicating physical characteristics, operation, flow check, pressure and leakage.

RETENTION

Retain for 2 year(s) after superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after being superseded and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15256
TITLE: Beer license application files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond "to guarantee faithful performance" (UCA 32-4-4).

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Permit and licensing records, GRS-1724

AUTHORIZED: 05/09/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. addresses, telephone numbers and signatures

---

AGENCY: Willard (Utah)

SERIES: 15257
TITLE: Business license files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).

RETENTION

Retain for 3 year(s) after expiration of permit or license

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Permit and licensing records, GRS-1724

AUTHORIZED: 05/09/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final renewal of license and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. addresses, telephone numbers and signatures

---

AGENCY: Willard (Utah)

SERIES: 15259
TITLE: Administrative payroll report
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903

AUTHORIZED: 07/20/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15260
TITLE: Budget authorization reference files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.

RETENTION

Retain until superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15261
TITLE: Employee earnings history record file (prior wage earnings)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These cumulative records contain information on individual earnings and municipal service.

RETENTION

Retain for 65 year(s) or until date of death

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after death or retirement and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private

---

AGENCY: Willard (Utah)

SERIES: 15262
TITLE: Employee earnings history record file (job service reports)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These cumulative records contain information on individual earnings and municipal service.

RETENTION

Retain for 65 year(s) after separation or until date of death

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after death or retirement and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private. salary, names and dates

---

AGENCY: Willard (Utah)

SERIES: 15263
TITLE: Time and attendance report files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are a record of hours worked, sick leave, vacation, and overtime, and holidays earned and taen by municipal employees.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902

AUTHORIZED: 07/13/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private. salary, names and dates

---

AGENCY: Willard (Utah)

SERIES: 15264
TITLE: Income tax files (state and federal)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.

RETENTION

Retain for 3 year(s) after superseded or for 0

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903

AUTHORIZED: 07/14/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after form is superseded or termination of employee and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(2)(b)

---

AGENCY: Willard (Utah)

SERIES: 15440
TITLE: Utah Emergency Medical Services (EMS) incident report
DATES: undated
ARRANGEMENT:

DESCRIPTION: This report form records both statistical and patient information on all emergency medical services calls received by the fire department. It serves as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5) and a copy is submitted to the State Office of Emergency Medical Services for auditing compliance.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 26-8-5

---

AGENCY: Willard (Utah)

SERIES: 15441
TITLE: Law enforcement case files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain for 75 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Criminal history records, GRS-2030

AUTHORIZED: 01/28/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 75 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private

---

AGENCY: Willard (Utah)

SERIES: 15442
TITLE: Chemical analysis records (certification)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time of test, testing officer, instrument serial number, and test results (UCA 41-6-44.3). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Dui (driving under the influence) reports, GRS-332

AUTHORIZED: 06/28/2019

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15443
TITLE: DUI reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name, and sometimes is part of the case file.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Dui (driving under the influence) reports, GRS-332

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private

---

AGENCY: Willard (Utah)

SERIES: 15445
TITLE: Census information files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15447
TITLE: General housekeeping files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Transitory tracking records, GRS-1720

AUTHORIZED: 09/18/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until no longer needed for reference and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15449
TITLE: Grant files original applications
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are files on monetary grants received from state and federal sources. Includes the original applications, contract agreements, annual and final performance reports.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15450
TITLE: Policies and procedures
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 03/11/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15451
TITLE: Policies and procedures (personnel)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 03/11/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15452
TITLE: Backflow Prevention Device (BPD) reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed, parts replaced, and repairs made.

RETENTION

Retain for 3 year(s) after superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after subsequent test and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. addresses and names

---

AGENCY: Willard (Utah)

SERIES: 15453
TITLE: Cross connection control survey files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws, schedule surveys, and to write reports. They include various reports, surveys, and related correspondence.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Cross connection control survey files, GRS-1118

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after destruction of premise and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. addresses and names

---

AGENCY: Willard (Utah)

SERIES: 15454
TITLE: Meter books
DATES: undated
ARRANGEMENT:

DESCRIPTION: These books record the readings of customer's water, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Meter reading records, GRS-1130

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15265
TITLE: Purchase orders
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are orders issued to vendor to supply specific goods or services at a given price.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15266
TITLE: Vouchers
DATES: undated
ARRANGEMENT:

DESCRIPTION: An official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15267
TITLE: Insurance deduction files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903

AUTHORIZED: 07/15/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15268
TITLE: Retirement records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These records are control documents relating to retirement. They include reports and registers.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903

AUTHORIZED: 07/15/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15269
TITLE: Workers' compensation claim files
DATES: 1993-
ARRANGEMENT: Chronological.

DESCRIPTION: These are records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.

RETENTION

Permanent. Retain for 75 year(s)

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Worker's compensation case files, GRS-1938

AUTHORIZED: 03/13/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 75 years and then destroy.

Digital image: Retain in Office for 75 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public. Utah Code 63G-2-301(1)(b) (2014)

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(1) (2017)

---

AGENCY: Willard (Utah)

SERIES: 15270
TITLE: Enforcement case files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These case files document every housing and zoning complaint. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15271
TITLE: Fuel records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by municipal vehicles.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15272
TITLE: Equipment maintenance and repair records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are records of service repair and maintenance of municipality equipment, including office machines and furniture.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15273
TITLE: Vehicle maintenance records
DATES: undated
ARRANGEMENT:

DESCRIPTION: This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers, dates, maintenance performed, mileage of vehicle, type of problem, name of driver, and action taken.

RETENTION

Retain for 3 year(s) after disposition of asset

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Vehicle maintenance records, GRS-1873

AUTHORIZED: 05/09/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after disposition of vehicle and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15455
TITLE: Meter location records
DATES: undated
ARRANGEMENT:

DESCRIPTION: These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address, work order number, size of meter, contractor, owner, plumber and date installed.

RETENTION

Retain for 1 year(s) after disposition of asset

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Meter location records, GRS-1131

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after removal of meter and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

---

AGENCY: Willard (Utah)

SERIES: 15456
TITLE: Bacteriological quality analyses reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, analytical method used, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Bacteriological quality analyses reports, GRS-1110

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15457
TITLE: Chemical/radiological analyses
DATES: undated
ARRANGEMENT:

DESCRIPTION: These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, method used, and results. The State Health Department receives copies of these test forms and retains them for 40 years.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Water sampling analyses records, GRS-1114

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15458
TITLE: Water consumption reports
DATES: undated
ARRANGEMENT:

DESCRIPTION: These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Water consumption monthly reports, GRS-1138

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15459
TITLE: Water treatment plant operational report
DATES: undated
ARRANGEMENT:

DESCRIPTION: This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (49 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. They include daily and total monthly amounts, minimum, maximum, and averages for filter operation, filter rate in gallons per minute, length of filter run; filter head loss; and minutes of backwash; lists amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Water treatment plant operational reports, GRS-1141

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15460
TITLE: Well pumping records files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain records showing the amount of water pumped from each well in district system. The records show operating time, power used, pumping water level and static level.

RETENTION

Retain for 1 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684

AUTHORIZED: 05/22/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after summary report is compiled and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15461
TITLE: Environmental Protection Agency (EPA) grant files
DATES: undated
ARRANGEMENT:

DESCRIPTION: There are project files maintained by the municipality for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include detail listing of disbursements, receipts, grant modifications, related correspondence and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Environmental protection agency (epa) grant files, GRS-1126

AUTHORIZED: 08/15/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final audit and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15462
TITLE: General subject files (improvement project)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15465
TITLE: Committee minutes (City Council)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are the official minutes of regular, special, and emergency meetings of municipal committees, boards, and task forces.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15468
TITLE: General subject files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15469
TITLE: General subject files (zoning information)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15470
TITLE: General subject files (council decisions)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15471
TITLE: General subject files (service billings for fire response)
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15293
TITLE: Employment applications
DATES: undated
ARRANGEMENT:

DESCRIPTION: These are forms listing name of applicant, address, professional information, previous employment, education, references, and certificates submitted to Personnel Office by applicant.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964

AUTHORIZED: 09/18/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private

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AGENCY: Willard (Utah)

SERIES: 16563
TITLE: Ordinances and resolutions
DATES: i 1887; 1916-
ARRANGEMENT: Chronological.

DESCRIPTION: Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for the peace, benefit, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with the Utah State Constitution or the United States Constitution. Each ordinance is discussed in open council meetings and takes effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials, vehicles and traffic control, water use and allocation, fire and police protection, business and merchant regulation, and the establishment of fees and fines for city services. In archives custody are: (1) a handwritten copy of a revised ordinance dated 14 May 1887 which defines the duties of water masters and (2) a microfilm copy of city ordinances dating from 1916.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49

AUTHORIZED: 03/16/2020

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of laws and decisions adopted by the Council over time.

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 15780
TITLE: Municipal Building Authority records
DATES: 1992-
ARRANGEMENT: Alphabetical by title of project

DESCRIPTION: Records that pertain to Municipal Building Authority that was established by ordinance in accordance with the "Utah Municipal Building Authority Act" (UCA 17A-3-901,et seq. (1995)) . It is a nonprofit corporation organized by the city as the municipal building authority solely for the purpose of acquiring, improving, or extending one or more projects and financing the costs on behalf of the city. Files include articles of incorporation, ordinance information, resolutions, minutes and general correspondence.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/1996

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on the recommendation of the agency. The records series has historical value because it documents the creation, existence and duties of the Municipal Building Authority.

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 30044
TITLE: Revised Ordinances
DATES: 1913
ARRANGEMENT: Numerical by chapter and section.

DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49

AUTHORIZED: 12/18/2020

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disc: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the codified laws adopted by the City Council and in force in Willard.

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 30639
TITLE: Justice of the Peace docket
DATES: 1912-1922
ARRANGEMENT: Chronological by hearing date.

DESCRIPTION: These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723

AUTHORIZED: 09/20/2023

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

The records in this series have permanent historical value as documentation of cases handled by the justice of the peace.

PRIMARY DESIGNATION

Public

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AGENCY: Willard (Utah)

SERIES: 85009
TITLE: Council minutes
DATES: i 1885-2000
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 09/26/2019

FORMAT MANAGEMENT

Paper: For records beginning in 1885 through 1988. Retain in State Archives permanently.

Paper: For records beginning in 1988 and continuing to the present. Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: For records beginning in 1986 through 2000. Retain in State Archives permanently with authority to weed.

M-Disc: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as primary documentation of business handled and decisions made by the governing legislative body of the city.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. An attachment to the minutes in June 1987 contains birth dates of several individuals, which is considered private information under Utah Code 63G-2-302.

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