Utah Department of Administrative Services

Division of Archives & Records Service

Cache County (Utah). County Sheriff

20921--Inmate booking records
23810--Inmate case files
23811--Medication dispensing lists
24532--Publications
26717--Felony investigation case files
26718--Misdemeanor case files

AGENCY: Cache County (Utah). County Sheriff

SERIES: 20921
TITLE: Inmate booking records
DATES: ca. 1942-
ARRANGEMENT: Alphabetical by inmate's surname
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These case files document the incarceration of prisoners in the Cache County Jail. They are on-going files containing documentation on all imprisonments in the Cache County Jail. While each inmate is assigned a permanent name number, a new booking number is assigned for each arrest. The case files include the arresting officer's information sheet, ORR (own recognizance report), notice of denied/held mail, inmate cash account receipts, court action reports, medical requests, release and hold harmless fors, Beaver River Mental health notes bail receipts, property take and issue records, state computer booking checklists, and jail log notes.

RETENTION

Retain 3 years after last incarceration.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after last incarceration and then transfer to State Records Center. Retain in State Records Center for 18 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 16, Item 32.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. mental health evaluations and notes

Protected. jail logs, disciplinary logs, investigative materials


AGENCY: Cache County (Utah). County Sheriff

SERIES: 23810
TITLE: Inmate case files
DATES: ca. 1980-
ARRANGEMENT: Numerical by inmate's surname
ANNUAL ACCUMULATION: 100.00 cubic feet.

DESCRIPTION: These case files document the incarceration of prisoners in the Cache County jail. They are on-going files containing documentation on all imprisonments in the Cache County jail. While each inmate is assigned a permanent name number, a new booking number is assigned for each arrest. The case files include the arresting officer's information sheet, ORR (Own recognizance report) form, notice of denial or held mail, inmate cash account receipts, court action reports, medical requests, release and hold harmless forms, Bear River Mental Health notes, and bail receipts.

RETENTION

Retain 10 years.

DISPOSITION

Destroy provided No further imprisonments.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after last incarceration and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy provided no further imprisonment.

APPRAISAL

Administrative Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 16, Item 20.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. Bear River Mental notes/evaluations

Protected. jail logs, disciplinary logs, investigative materials


AGENCY: Cache County (Utah). County Sheriff

SERIES: 23811
TITLE: Medication dispensing lists
DATES: 1996-
ARRANGEMENT: Chronological by month
ANNUAL ACCUMULATION: 5.50 cubic feet.

DESCRIPTION: These lists are used to document medications given to inmates. The inmate is required to initial the form documenting the administration of the medication. The lists also document any inmate's refusal of the medications. The lists include name of inmate, date and time, housing unit, types and quantities of medications issued, and inmate's initials.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the provisions of UCA 78-14-4 (2000) which states "No malpractice action brought against a health care provider may be brought unless it is commenced within two years after the plaintiff or patient discovers, or through the use of reasonable diligence should have discovered the injury, whichever first occurs, but not to exceed four years after the date of the alleged act."

PRIMARY DESIGNATION

Private


AGENCY: Cache County (Utah). County Sheriff

SERIES: 24532
TITLE: Publications
DATES: 2001-
ARRANGEMENT: Chronological

DESCRIPTION: Records created by the agency, including pamphlets, reports, and other published or processed documents. These records include information on courts, crime, jail facilities, emergency management, and other issues addressed by the Cache County Sheriff's Office. Consists primarily of isolated publications not part of a more specific series.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 22.

Publications document the history of an agency and serve to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Sheriff

SERIES: 26717
TITLE: Felony investigation case files
DATES: 2001-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative reports, fingerprint cards, original arrest reports, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after case has been received by Central Records and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy provided no pending litigation.

APPRAISAL

Administrative Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 16, Item 20.


AGENCY: Cache County (Utah). County Sheriff

SERIES: 26718
TITLE: Misdemeanor case files
DATES: 2001-
ARRANGEMENT: Numerical by case file number

DESCRIPTION: These case files are created as a result of misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative reports, fingerprint cards, original arrest reports, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after case has been received by Central Records and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy provided no pending litigation.

APPRAISAL

Administrative Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 16, Item 37.