Cache County (Utah). County Sheriff

20921--Inmate booking records
24532--Publications
23810--Inmate case files
23811--Medication dispensing lists
26717--Felony investigation case files
26718--Misdemeanor case files
30166--Homicide and violent felony criminal case files
30078--Fingerprint cards
30102--Unattended death and suicide investigation files
30113--Booking photos

AGENCY: Cache County (Utah). County Sheriff

SERIES: 20921
TITLE: Inmate booking records
DATES: ca. 1942-
ARRANGEMENT: Alphabetical by inmate's surname

DESCRIPTION: These case files document the incarceration of prisoners in the Cache County Jail. They are on-going files containing documentation on all imprisonments in the Cache County Jail. While each inmate is assigned a permanent name number, a new booking number is assigned for each arrest. The case files include the arresting officer's information sheet, ORR (own recognizance report), notice of denied/held mail, inmate cash account receipts, court action reports, medical requests, release and hold harmless fors, Beaver River Mental health notes bail receipts, property take and issue records, state computer booking checklists, and jail log notes.

RETENTION

Permanent. Retain for 21 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Mug shot records, GRS-2029

AUTHORIZED: 02/01/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 18 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. mental health evaluations and notes

Protected. jail logs, disciplinary logs, investigative materials


AGENCY: Cache County (Utah). County Sheriff

SERIES: 24532
TITLE: Publications
DATES: 2001-
ARRANGEMENT: Chronological

DESCRIPTION: Records created by the agency, including pamphlets, reports, and other published or processed documents. These records include information on courts, crime, jail facilities, emergency management, and other issues addressed by the Cache County Sheriff's Office. Consists primarily of isolated publications not part of a more specific series.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 12/31/2009

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Publications document the history of an agency and serve to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Cache County (Utah). County Sheriff

SERIES: 23810
TITLE: Inmate case files
DATES: ca. 1980-
ARRANGEMENT: Numerical by inmate's surname

DESCRIPTION: These case files document the incarceration of prisoners in the Cache County jail. They are on-going files containing documentation on all imprisonments in the Cache County jail. While each inmate is assigned a permanent name number, a new booking number is assigned for each arrest. The case files include the arresting officer's information sheet, ORR (Own recognizance report) form, notice of denial or held mail, inmate cash account receipts, court action reports, medical requests, release and hold harmless forms, Bear River Mental Health notes, and bail receipts.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Misdemeanor and felony investigation files, GRS-2023

AUTHORIZED: 05/18/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after last incarceration and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. Bear River Mental notes/evaluations

Protected. jail logs, disciplinary logs, investigative materials


AGENCY: Cache County (Utah). County Sheriff

SERIES: 23811
TITLE: Medication dispensing lists
DATES: 1996-
ARRANGEMENT: Chronological by month

DESCRIPTION: These lists are used to document medications given to inmates. The inmate is required to initial the form documenting the administration of the medication. The lists also document any inmate's refusal of the medications. The lists include name of inmate, date and time, housing unit, types and quantities of medications issued, and inmate's initials.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2003

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the provisions of UCA 78-14-4 (2000) which states "No malpractice action brought against a health care provider may be brought unless it is commenced within two years after the plaintiff or patient discovers, or through the use of reasonable diligence should have discovered the injury, whichever first occurs, but not to exceed four years after the date of the alleged act."

PRIMARY DESIGNATION

Private


AGENCY: Cache County (Utah). County Sheriff

SERIES: 26717
TITLE: Felony investigation case files
DATES: 2001-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative reports, fingerprint cards, original arrest reports, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Misdemeanor and felony investigation files, GRS-2023

AUTHORIZED: 05/18/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after case has been received by Central Records and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Legal


AGENCY: Cache County (Utah). County Sheriff

SERIES: 26718
TITLE: Misdemeanor case files
DATES: 2001-
ARRANGEMENT: Numerical by case file number

DESCRIPTION: These case files are created as a result of misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative reports, fingerprint cards, original arrest reports, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after case has been received by Central Records and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Legal


AGENCY: Cache County (Utah). County Sheriff

SERIES: 30166
TITLE: Homicide and violent felony criminal case files
DATES: 1952 -
ARRANGEMENT: Alpha-numerical by case number.

DESCRIPTION: These are case files created as the result of an investigation of a homicide, sexual assault, violent felony or other offenses for which prosecution may be commenced at anytime according to Utah Code 76-1-301(2019). Records may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Homicide, violent felonies and sex crime investigation files, GRS-2024

AUTHORIZED: 09/01/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 46 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

The retention of these records is based on the legal need for the investigation case files for the purposes of prosecution which may commence at any time according to Utah Code 76-1-301(2019).

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(10)(2021).


AGENCY: Cache County (Utah). County Sheriff

SERIES: 30078
TITLE: Fingerprint cards
DATES: 1947-
ARRANGEMENT: Chronological.

DESCRIPTION: These are cards are used to verify a subject's identity. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment.

RETENTION

Retain for 75 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Criminal history records, GRS-2030

AUTHORIZED: 03/03/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Records Center. Retain in State Records Center for 65 years and then destroy.

APPRAISAL

Administrative Legal

These records are kept in accordance with Utah Code 53-10-206 (1998).

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(10)(2020)


AGENCY: Cache County (Utah). County Sheriff

SERIES: 30102
TITLE: Unattended death and suicide investigation files
DATES: 1944-
ARRANGEMENT: Chronological by year case was open thereunder numerical by case number.

DESCRIPTION: These case files are created as the result of law enforcement investigation into an unattended death or suicide reported in Cache County. These files may include the investigative report, supplemental reports, photographs, correspondence, deputy's notes, pertinent laboratory tests, medical examiner findings, and autopsy reports.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Suicide investigation files, GRS-2026

AUTHORIZED: 04/14/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 45 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(51)(2020)

SECONDARY DESIGNATION

Private. Utah Code 63-2-302 (1)(b)(2020) Utah Code 63G-2-302(2)(d)(2020)


AGENCY: Cache County (Utah). County Sheriff

SERIES: 30113
TITLE: Booking photos
DATES: 1984-
ARRANGEMENT: Chronological thereunder in order by booking number.

DESCRIPTION: These records are photographs of individuals booked into the Cache County jail. They are used to aid in the investigation and apprehension of suspects in criminal investigations. They include a booking number and the date the photo was taken. Records may contain the name and date of birth of the suspect.

RETENTION

Permanent. Retain for 75 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Mug shot records, GRS-2029

AUTHORIZED: 04/26/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Records Center. Retain in State Records Center for 65 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 75 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d)(2020).

SECONDARY DESIGNATION

Public. Utah Code 63G-2-201(15)(a)(b)(2019).