Utah Department of Administrative Services

Division of Archives & Records Service

West Valley City (Utah). City Attorney

60005--Closed civil files
17195--Closed criminal case files
26610--Claim petition case files

AGENCY: West Valley City (Utah). City Attorney

SERIES: 60005
TITLE: Closed civil files
DATES: 1980-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain claims and lawsuits filed against the City or its employees. These files contain a Notice of Claim (a form sent to the City by an individual requesting monetary relief from alleged negligence on the part of the City or its employees); any correspondence; police reports; witness statements; other evidence on claim; legal documents filed with the court (complaint, summons, notice of deposition, etc); copies of deposition testimony; notes by attorneys; copies of legal documents filed on the City's behalf by city attorney; and copies of insurance claim forms. These are closed case files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the city attorney. These files may have some historical value documenting the actions of the city attorney to claims and lawsuits made against West Valley City.


AGENCY: West Valley City (Utah). City Attorney

SERIES: 17195
TITLE: Closed criminal case files
DATES: 1981-
ARRANGEMENT: Alphanumerical by name
ANNUAL ACCUMULATION: 3.20 cubic feet.

DESCRIPTION: These files are used by city prosecutors to conduct trials against persons charged with criminal misdemeanors. They contain copies of police reports (containing name of person reporting crime, name of suspect, summary of crime, names of police officers, and whether a citation was issued); pretrial notices or trial notices (containing defendant's name, name of attorney, and date and time of trial); citations (containing name of person, date, place of occurrence, and any comments); and notes of attorney. These case have gone to court and are closed.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative

This retention is based upon the administrative needs of the office. Though record copies of the court records and police records are kept elsewhere the City Attorney has determined that these records should be maintained permanently.

PRIMARY DESIGNATION

Private


AGENCY: West Valley City (Utah). City Attorney

SERIES: 26610
TITLE: Claim petition case files
DATES: 1980-
ARRANGEMENT: Chronological by notification date.
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.

RETENTION

Retain 20 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.

Legal appraisal is based on UCA 63-30d.