Utah Department of Administrative Services

Division of Archives & Records Service

Ogden (Utah). Community Development

13558--Neighborhood development agency program budget reports
24902--HUD grant project loan files
24903--HUD grant project loan files unsuccessful
24986--Publications

AGENCY: Ogden (Utah). Community Development

SERIES: 13558
TITLE: Neighborhood development agency program budget reports
DATES: 1969-
ARRANGEMENT: none

DESCRIPTION: The budget is a "plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them" (UCA 10-6-106(10) (1997)). "Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption" (UCA 10-6-118 (1997)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). Community Development

SERIES: 24902
TITLE: HUD grant project loan files
DATES: 1970-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are records pertaining to home loan applications under the federal HUD grant project program. Information given by loan applicants include but not limited to name, address, social security number, credit reports, banking information, credit card numbers, employment records, etc.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after reconveyance of property and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Private


AGENCY: Ogden (Utah). Community Development

SERIES: 24903
TITLE: HUD grant project loan files unsuccessful
DATES: 1970-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are records pertaining to home loan applications under the federal HUD grant project program which were unsuccessful in participating in the program. Information given by loan applicants include but not limited to name, address, social security number, credit reports, banking information, credit card numbers, employment records, etc.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after determination is made of no participation and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Private


AGENCY: Ogden (Utah). Community Development

SERIES: 24986
TITLE: Publications
DATES: 1977-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for Ogden Community Development or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. Includes publications by the Neighborhood Development Agency.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public