Utah Department of Administrative Services

Division of Archives & Records Service

Ogden (Utah). Community Development

13558--Neighborhood development agency program budget reports
24902--HUD grant project loan files
24903--HUD grant project loan files unsuccessful
24986--Publications

AGENCY: Ogden (Utah). Community Development

SERIES: 13558
TITLE: Neighborhood development agency program budget reports
DATES: 1969-
ARRANGEMENT: none

DESCRIPTION: The budget is a "plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them" (UCA 10-6-106(10) (1997)). "Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption" (UCA 10-6-118 (1997)).

RETENTION

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 3, Item 1.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Ogden (Utah). Community Development

SERIES: 24902
TITLE: HUD grant project loan files
DATES: 1970-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are records pertaining to home loan applications under the federal HUD grant project program. Information given by loan applicants include but not limited to name, address, social security number, credit reports, banking information, credit card numbers, employment records, etc.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/2003

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after reconveyance of property and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY CLASSIFICATION

Private


AGENCY: Ogden (Utah). Community Development

SERIES: 24903
TITLE: HUD grant project loan files unsuccessful
DATES: 1970-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are records pertaining to home loan applications under the federal HUD grant project program which were unsuccessful in participating in the program. Information given by loan applicants include but not limited to name, address, social security number, credit reports, banking information, credit card numbers, employment records, etc.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/2003

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years after determination is made of no participation and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY CLASSIFICATION

Private


AGENCY: Ogden (Utah). Community Development

SERIES: 24986
TITLE: Publications
DATES: 1977-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/12/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY CLASSIFICATION

Public