Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Department of Administrative Services. Facility Services

82701--Boiler room operating log
82711--Operating manuals and drawings
82712--Maintenance work orders
82713--Requisition log

AGENCY: Salt Lake City (Utah). Department of Administrative Services. Facility Services

SERIES: 82701
TITLE: Boiler room operating log
DATES: 1981-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are logs used to monitor the 24-hour operation of the boiler room and maintenance of heating and air conditioning equipment for the Metropolitan Hall of Justice complex, Third District and Fifth Circuit Courts Buildings, jail, and city side of City/County Building. These logs include chemical treatment for heating boilers and air conditioning, security checks, various maintenance in all buildings, and various equipment turned on or off. The logs also list the occurrence of special events and contains the back-up test results from outside consultants on large boilers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the division.


AGENCY: Salt Lake City (Utah). Department of Administrative Services. Facility Services

SERIES: 82711
TITLE: Operating manuals and drawings
DATES: 1986-
ARRANGEMENT: alphabetical by category
ANNUAL ACCUMULATION: 10.00 cubic feet.

DESCRIPTION: These are the operational manuals for the Municipal Hall of Justice complex. They are used for general information on heating and air conditioning and for ordering new parts or equipment. These manuals include, drawings of elevator equipment, heating and air conditioning equipment.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until changes occur or manuals replaced and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the division.


AGENCY: Salt Lake City (Utah). Department of Administrative Services. Facility Services

SERIES: 82712
TITLE: Maintenance work orders
DATES: 1979-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are forms received from other city departments requesting some type of equipment repair or service in addition to regular maintenance work. These forms include name of person requesting, date, type of service or repairs needed, location, to whom the job is assigned, and work done or equipment provided.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the division.


AGENCY: Salt Lake City (Utah). Department of Administrative Services. Facility Services

SERIES: 82713
TITLE: Requisition log
DATES: 1983-
ARRANGEMENT: Numerical by assigned number, thereunder chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are logs listing all purchases made for Facility Services and the Impound Lot. They are used for budget and audit purposes. These logs include date purchased, assigned number, vendor, person who authorized purchase, items ordered, person requesting purchase, computer entry date, and amount.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention is based on the administrative needs expressed by the division.