Utah Department of Administrative Services

Division of Archives & Records Service

Labor Commission. Division of Boiler and Elevator Safety

82925--Elevator inspection reports
83091--Mine inspection reports
83093--Mine employees certifications
21870--Boiler inspection manuals and texts
21895--Boiler and pressure vessel inspection reports
22919--Scrap/out-of-service boilers and pressure vessel files

AGENCY: Labor Commission. Division of Boiler and Elevator Safety

SERIES: 82925
TITLE: Elevator inspection reports
DATES: 1970-
ARRANGEMENT: Numerical by state elevator number.
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: This series contains the initial and subsequent biennial elevator inspection reports for the state of Utah. Reports are used to determine whether elevators in publicly used buildings meet state safety regulations. Reports include elevator descriptions, names of inspectors, certificates of inspection, inspection dates, billing information, and related correspondence.

RETENTION

Retain 100 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1970 through 2007. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 98 years and then destroy.

Computer data files: For records beginning in 2007 and continuing to the present. Retain in Office for 100 years and then delete.

APPRAISAL

Administrative

This appraisal is based on the agency's responsibility for approving elevator safety in publicly used buildings.

PRIMARY DESIGNATION

Public


AGENCY: Labor Commission. Division of Boiler and Elevator Safety

SERIES: 83091
TITLE: Mine inspection reports
DATES: ca. 1945-
ARRANGEMENT: Alphabetical by county, thereunder by mine.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after being microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These reports document the history of mining.

PRIMARY DESIGNATION

Public


AGENCY: Labor Commission. Division of Boiler and Elevator Safety

SERIES: 83093
TITLE: Mine employees certifications
DATES: 1960-
ARRANGEMENT: Alphabetical by employee name, thereunder by mine

DESCRIPTION: These are mandatory certifications of all mine workers in Utah. This series includes the name, position, and certification number of each employee, as well as some related correspondence.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Private


AGENCY: Labor Commission. Division of Boiler and Elevator Safety

SERIES: 21870
TITLE: Boiler inspection manuals and texts
DATES: 1974-
ARRANGEMENT: Alphabetical by title
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This record series consists of manuals and texts which provide the specifications for boiler and pressure vessel installation and maintenance. The series is used as support documentation for the inspection of boilers and pressure vessels. The manuals document the standards used during the inspection process. Boilers are inspected annually or biennially by the Labor Commission. The boiler inspection report, series 82926 is maintained permanently.

RETENTION

Retain 100 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on the administrative and historical value of this record to document the boiler inspection process to meet the requirements of UCA 34A-7-101 (1999). The 100 year retention period is based on the potential lifespan of a boiler.

PRIMARY DESIGNATION

Public


AGENCY: Labor Commission. Division of Boiler and Elevator Safety

SERIES: 21895
TITLE: Boiler and pressure vessel inspection reports
DATES: 1970-
ARRANGEMENT: Alphabetical by name of business.
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: This series contains the initial and subsequently scheduled boiler and pressure vessel inspection reports for the state of Utah. The reports are used to determine whether boilers and pressure vessels in publicly used buildings meet state regulations. Series information includes descriptions, names of inspectors, dates of inspections, billing information, monthly statistical reports, and all related correspondence. In addition, the files may contain Certificates of Competency issued by the Commission granting an individual the authority to inspect boilers and pressure vessels.

RETENTION

Retain Retain 100 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1970 through 2007. Retain in Office until microfilmed and then transfer to State Records Center. Retain in State Records Center for 100 years and then destroy.

Microfilm master: For records prior to and including 2007. Retain in State Records Center for 100 years and then destroy.

Microfilm duplicate: For records prior to and including 2007. Retain in Office for 100 years and then destroy.

Computer data files: For records beginning in 2007 and continuing to the present. Retain in Office for 100 years and then delete.

APPRAISAL

Administrative

This appraisal is based on the agency's responsibility for approving boiler and pressure vessel safety in publicly used buildings.

PRIMARY DESIGNATION

Public


AGENCY: Labor Commission. Division of Boiler and Elevator Safety

SERIES: 22919
TITLE: Scrap/out-of-service boilers and pressure vessel files
DATES: 1999-
ARRANGEMENT: Chronological by date received
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files serve as notification to the Commission that a boiler or pressure vessel is no longer in service. The notification may be that the boiler or pressure vessel is being permanently removed from the location or is out of service. Occassionally, a boiler or pressure vessel is scrapped from active use but may become active upon a future inspection. The notification report contains a brief description of the boiler or pressure vessel, name of the manufacturer, type of boiler or pressure vessel, etc.

RETENTION

Retain paper copy for 5 years. The electronic version is retained permanently by the Commission.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until entered into the database and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public