Labor Commission. Division of Boiler and Elevator Safety
21870--Boiler inspection manuals and texts21895--Boiler and pressure vessel inspection reports
22919--Scrap/out-of-service boilers and pressure vessel files
22375--Purchase requisitions
82925--Elevator inspection reports
82927--Invoices not paid
82938--Mine fatalities
82940--Mine listings in Utah
83091--Mine inspection reports
83093--Mine employees certifications
83107--Mine production reports
82914--Inspection check copies
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 21870
TITLE: Boiler inspection manuals and texts
DATES: 1974-
ARRANGEMENT: Alphabetical by title
ANNUAL ACCUMULATION: 0.50 cubic feet.
DESCRIPTION: This record series consists of manuals and texts which provide the specifications for boiler and pressure vessel installation and maintenance. The series is used as support documentation for the inspection of boilers and pressure vessels. The manuals document the standards used during the inspection process. Boilers are inspected annually or biennially by the Labor Commission. The boiler inspection report, series 82926 is maintained permanently.
RETENTION
Retain 100 years.
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on the administrative and historical value of this record to document the boiler inspection process to meet the requirements of UCA 34A-7-101 (1999). The 100 year retention period is based on the potential lifespan of a boiler.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 21895
TITLE: Boiler and pressure vessel inspection reports
DATES: 1970-
ARRANGEMENT: Alphabetical by name of business.
ANNUAL ACCUMULATION: 5.00 cubic feet.
DESCRIPTION: This series contains the initial and subsequently scheduled boiler and pressure vessel inspection reports for the state of Utah. The reports are used to determine whether boilers and pressure vessels in publicly used buildings meet state regulations. Series information includes descriptions, names of inspectors, dates of inspections, billing information, monthly statistical reports, and all related correspondence. In addition, the files may contain Certificates of Competency issued by the Commission granting an individual the authority to inspect boilers and pressure vessels.
RETENTION
Retain Retain 100 years.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: For records beginning in 1970 through 2007. Retain in Office until microfilmed and then transfer to State Records Center. Retain in State Records Center for 100 years and then destroy.
Microfilm master: For records prior to and including 2007. Retain in State Records Center for 100 years and then destroy.
Microfilm duplicate: For records prior to and including 2007. Retain in Office for 100 years and then destroy.
Computer data files: For records beginning in 2007 and continuing to the present. Retain in Office for 100 years and then delete.
APPRAISAL
Administrative
This appraisal is based on the agency's responsibility for approving boiler and pressure vessel safety in publicly used buildings.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 22919
TITLE: Scrap/out-of-service boilers and pressure vessel files
DATES: 1999-
ARRANGEMENT: Chronological by date received
ANNUAL ACCUMULATION: 0.30 cubic feet.
DESCRIPTION: These files serve as notification to the Commission that a boiler or pressure vessel is no longer in service. The notification may be that the boiler or pressure vessel is being permanently removed from the location or is out of service. Occassionally, a boiler or pressure vessel is scrapped from active use but may become active upon a future inspection. The notification report contains a brief description of the boiler or pressure vessel, name of the manufacturer, type of boiler or pressure vessel, etc.
RETENTION
Retain paper copy for 5 years. The electronic version is retained permanently by the Commission.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office until entered into the database and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer data files: Retain in Office permanently.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 22375
TITLE: Purchase requisitions
DATES: 1992-1996
ARRANGEMENT: Chronological by fiscal year
TOTAL VOLUME: 1.00 cubic foot.
DESCRIPTION: Documentation of purchase requisitions for the Safety Division. Purchase requisitions are now maintained by the Commission's accounting office.
RETENTION
Retain 4 years.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
This disposition is based on Utah State General Records Retention Schedule, Schedule 13, Item 10.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 82925
TITLE: Elevator inspection reports
DATES: 1970-
ARRANGEMENT: Numerical by state elevator number.
ANNUAL ACCUMULATION: 5.00 cubic feet.
DESCRIPTION: This series contains the initial and subsequent biennial elevator inspection reports for the state of Utah. Reports are used to determine whether elevators in publicly used buildings meet state safety regulations. Reports include elevator descriptions, names of inspectors, certificates of inspection, inspection dates, billing information, and related correspondence.
RETENTION
Retain 100 years.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: For records beginning in 1970 through 2007. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 98 years and then destroy.
Computer data files: For records beginning in 2007 and continuing to the present. Retain in Office for 100 years and then delete.
APPRAISAL
Administrative
This appraisal is based on the agency's responsibility for approving elevator safety in publicly used buildings.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 82927
TITLE: Invoices not paid
DATES: 1985-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are files on companies which received an inspection of a boiler or elevator, but never paid for that inspection. They include a copy of the invoice, final notices for payment, and all related correspondence.
RETENTION
Retain 3 years after payment received or collection completed.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after payment is made or collection procedures completed and then destroy.
APPRAISAL
Administrative Fiscal
These documents should be kept for audit purposes after a conclusion has been reached regarding payment.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 82938
TITLE: Mine fatalities
DATES: 1946-
ARRANGEMENT: Chronological
DESCRIPTION: These are files of fatalities occurring in various mines in Utah. They describe the type of mine, the cause of death, and other personal and family information.
RETENTION
Retain 5 years.
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Private
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 82940
TITLE: Mine listings in Utah
DATES: 1950-
ARRANGEMENT: alphabetical by county
DESCRIPTION: These are listings of mines in the State of Utah. Includes name, location and types of mines.
RETENTION
Retain 10 years.
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 83091
TITLE: Mine inspection reports
DATES: ca. 1945-
ARRANGEMENT: Alphabetical by county, thereunder by mine.
DESCRIPTION: These are reports of inspections performed on mines in Utah. They state whether or not the mine passed inspection and the areas to be remedied. These reports include the name and signature of the inspector and the Commissioner. Microfilm titles indicate they include old metal mine files.
RETENTION
Retain 5 years.
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after being microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.
These reports document the history of mining.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 83093
TITLE: Mine employees certifications
DATES: 1960-
ARRANGEMENT: Alphabetical by employee name, thereunder by mine
DESCRIPTION: These are mandatory certifications of all mine workers in Utah. This series includes the name, position, and certification number of each employee, as well as some related correspondence.
RETENTION
Retain 5 years.
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Private
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 83107
TITLE: Mine production reports
DATES: undated
ARRANGEMENT: Alphabetical by type, name, location
DESCRIPTION: These reports document mineral production in mines throughout Utah. They include figures for state-wide production and figures for individual mines.
RETENTION
Retain 5 years.
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
AGENCY: Labor Commission. Division of Boiler and Elevator Safety
SERIES: 82914
TITLE: Inspection check copies
DATES: 1980-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.20 cubic feet.
DESCRIPTION: These are copies of checks or money orders received for elevator and boiler inspections performed by the Division of Safety. They are used by the agency to verify payment of inspections if a question arises.
RETENTION
Retain 6 months.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 months and then destroy.
APPRAISAL
Administrative
This retention is based on agency needs per agency request. These records are only kept for agency convenience in verification of payments.
PRIMARY DESIGNATION
Private