Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
22919--Scrap/out-of-service boilers and pressure vessel files21870--Boiler inspection manuals and texts
21895--Boiler and pressure vessel inspection reports
83091--Mine inspection reports
83093--Mine employees certifications
82925--Elevator inspection reports
AGENCY: Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
SERIES: 22919
TITLE: Scrap/out-of-service boilers and pressure vessel files
DATES: 1999-
ARRANGEMENT: Chronological by date received
DESCRIPTION: These files serve as notification to the Commission that a boiler or pressure vessel is no longer in service. The notification may be that the boiler or pressure vessel is being permanently removed from the location or is out of service. Occassionally, a boiler or pressure vessel is scrapped from active use but may become active upon a future inspection. The notification report contains a brief description of the boiler or pressure vessel, name of the manufacturer, type of boiler or pressure vessel, etc.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/2000
FORMAT MANAGEMENT
Paper: Retain in Office until entered into the database and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer data files: Retain in Office permanently.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
SERIES: 21870
TITLE: Boiler inspection manuals and texts
DATES: 1974-
ARRANGEMENT: Alphabetical by title
DESCRIPTION: This record series consists of manuals and texts which provide the specifications for boiler and pressure vessel installation and maintenance. The series is used as support documentation for the inspection of boilers and pressure vessels. The manuals document the standards used during the inspection process. Boilers are inspected annually or biennially by the Labor Commission. The boiler inspection report, series 82926 is maintained permanently.
RETENTION
Permanent. Retain for 100 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on the administrative and historical value of this record to document the boiler inspection process to meet the requirements of UCA 34A-7-101 (1999). The 100 year retention period is based on the potential lifespan of a boiler.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
SERIES: 21895
TITLE: Boiler and pressure vessel inspection reports
DATES: 1970-
ARRANGEMENT: Alphabetical by name of business.
DESCRIPTION: This series contains the initial and subsequently scheduled boiler and pressure vessel inspection reports for the state of Utah. The reports are used to determine whether boilers and pressure vessels in publicly used buildings meet state regulations. Series information includes descriptions, names of inspectors, dates of inspections, billing information, monthly statistical reports, and all related correspondence. In addition, the files may contain Certificates of Competency issued by the Commission granting an individual the authority to inspect boilers and pressure vessels.
RETENTION
Retain for 100 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2009
FORMAT MANAGEMENT
Paper: For records beginning in 1970 through 2007. Retain in Office until microfilmed and then transfer to State Records Center. Retain in State Records Center for 100 years and then destroy.
Microfilm master: For records prior to and including 2007. Retain in State Records Center for 100 years and then destroy.
Microfilm duplicate: For records prior to and including 2007. Retain in Office for 100 years and then destroy.
Computer data files: For records beginning in 2007 and continuing to the present. Retain in Office for 100 years and then delete.
APPRAISAL
Administrative
This appraisal is based on the agency's responsibility for approving boiler and pressure vessel safety in publicly used buildings.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
SERIES: 83091
TITLE: Mine inspection reports
DATES: ca. 1945-
ARRANGEMENT: Alphabetical by county, thereunder by mine.
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 07/20/2010
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after being microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These reports document the history of mining.
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
SERIES: 83093
TITLE: Mine employees certifications
DATES: 1960-
ARRANGEMENT: Alphabetical by employee name, thereunder by mine
DESCRIPTION: These are mandatory certifications of all mine workers in Utah. This series includes the name, position, and certification number of each employee, as well as some related correspondence.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Private
AGENCY: Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety
SERIES: 82925
TITLE: Elevator inspection reports
DATES: 1950-
ARRANGEMENT: Numerical by state elevator number.
DESCRIPTION: This series contains the initial and subsequent biennial elevator inspection reports for the state of Utah. Reports are used to determine whether elevators in publicly used buildings meet state safety regulations. Reports include elevator descriptions, names of inspectors, certificates of inspection, inspection dates, billing information, and related correspondence.
RETENTION
Retain for 100 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2009
FORMAT MANAGEMENT
Paper: For records beginning in 1950 through 2007. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 98 years and then destroy.
Computer data files: For records beginning in 2007 and continuing to the present. Retain in Office for 100 years and then delete.
APPRAISAL
Administrative
This appraisal is based on the agency's responsibility for approving elevator safety in publicly used buildings.
PRIMARY DESIGNATION
Public