Utah Department of Administrative Services

Division of Archives & Records Service

West Valley City (Utah). Public Works Department

82907--Public works general administrative subject files
82908--Off-site permit files
82909--Public works project files
82910--Subdivision project files
82911--Public works maps
82912--Public works official correspondence

AGENCY: West Valley City (Utah). Public Works Department

SERIES: 82907
TITLE: Public works general administrative subject files
DATES: 1980-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 2.20 cubic feet.

DESCRIPTION: These are the ongoing records of the Public Works Department filed by subject categories containing everything the department handles. They are used for reference purposes. These files contain information on all public works, sanitation, street signs, city lighting, roads, semaphone, complaints, bonds, building maintenance projects, related correspondence and professional activities.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This retention is based solely on the administrative needs expressed by the department.


AGENCY: West Valley City (Utah). Public Works Department

SERIES: 82908
TITLE: Off-site permit files
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the issuing of permits to contractors for all off-site improvements. The files contain: a certificate of insurance; a copy of contractors license; a copy of permit issued; and a copy performance bonds of $1000.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration of permit and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the department.


AGENCY: West Valley City (Utah). Public Works Department

SERIES: 82909
TITLE: Public works project files
DATES: 1980-
ARRANGEMENT: Numerical by project number, thereunder by address
ANNUAL ACCUMULATION: 2.20 cubic feet.

DESCRIPTION: These are the project files for commercial and residential public works projects. They are used to ensure contractors conform to legal requirements. These files include: delay agreements; maps; off-site improvements and inspection reports; flood control agreements; and related correspondence.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the department and the historical value of these records to document the development of public works projects in West Valley City.

PRIMARY DESIGNATION

Public


AGENCY: West Valley City (Utah). Public Works Department

SERIES: 82910
TITLE: Subdivision project files
DATES: 1980-
ARRANGEMENT: Alphabetical by subdivision name
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These files contain information concerning the development of subdivisions with West Valley City. During completion of the subdivision, the project's developer must receive the approval, inspections, and reports for public works projects within subdivision. These files contain any or all of the following items: soil reports; inspection forms; pre-construction papers; flood control reports; maps; off-site improvement bonds; bond releases and related correspondence.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after completion of project and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This retention is based upon the administrative needs expressed by the department. The legal requirements of documenting all actions in establishing municipal subdivisions. These files also have historical value in documenting the municipal development.

PRIMARY DESIGNATION

Public


AGENCY: West Valley City (Utah). Public Works Department

SERIES: 82911
TITLE: Public works maps
DATES: 1980-
ARRANGEMENT: none
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: these are plat maps showing all city development including subdivisons and commercial development.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL

Administrative

this retention is based upon the administrative needs expressed by the department.


AGENCY: West Valley City (Utah). Public Works Department

SERIES: 82912
TITLE: Public works official correspondence
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These is a convenience file of cross-reference copies of outgoing official department correspondence. The files are only used for reference purposes. The record copy of all correspondence is filed in the appropriate project file.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative

This retention is based upon that administrative needs expressed by the department.

PRIMARY DESIGNATION

Public