Carbon County (Utah). County Auditor
6554--Financial reports10170--Payroll register
10173--Accounts receivable
22916--Property tax exemption records
22051--Audit reports
25649--Income tax form records (W-2 and 1099)
29440--Budget
AGENCY: Carbon County (Utah). County Auditor
SERIES: 6554
TITLE: Financial reports
DATES: 1986-
ARRANGEMENT: Alphabetical by report, thereunder numerical by account number.
DESCRIPTION: These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property, and an accounting of all income and expenditures in relationship to the final budget.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 02/04/1991
FORMAT MANAGEMENT
Computer output microfiche master: Retain in State Archives permanently with authority to weed.
Computer output microfiche duplicate: Retain in Office permanently.
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfiche master: Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.
Microfiche duplicate: Retain in Office for 10 years and then destroy.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Digital image: Retain in Office permanently.
APPRAISAL
Administrative Fiscal
These reports document the financial affairs of the county or a specific department. They record a statement on the value of all county owned property, and account for all income and expenditures. They are useful in future planning and allocation of funds.
PRIMARY DESIGNATION
Public
AGENCY: Carbon County (Utah). County Auditor
SERIES: 10170
TITLE: Payroll register
DATES: 1980-
ARRANGEMENT: Chronological, thereunder by employee number
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Microfilm master: Retain in State Records Center for 65 years and then destroy.
Microfiche master: Retain in State Records Center for 65 years and then destroy.
Microfiche master: Retain in State Records Center for 65 years and then destroy.
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 65 years and then destroy.
Microfilm duplicate: Retain in Office for 65 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Carbon County (Utah). County Auditor
SERIES: 10173
TITLE: Accounts receivable
DATES: 1890-
ARRANGEMENT: Numerical by vendor number
DESCRIPTION: These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors, organizations, and citizens having accounts with county agencies.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfiche master: Retain in Office for 4 years and then destroy.
Microfiche duplicate: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Carbon County (Utah). County Auditor
SERIES: 22916
TITLE: Property tax exemption records
DATES: ca. 1970-
ARRANGEMENT: Alphabetical by exemption type, thereunder alphabetical by name of person receiving exemption
DESCRIPTION: These records are used for granting exemption of property taxes for disability, aged, veteran status or extreme hardship. The actual numbers and types of abatements vary according to size of the auditor's office. These files contain application forms completed by taxpayers requesting exemption of property tax. Includes applicant's name, address, birth date, age, social security number; property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken. Since abatement records are historically valuable, the retention of these records is dependent upon which records are created by the office.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Tax abatement records, GRS-225
AUTHORIZED: 04/27/2000
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Digital image: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. Applicant's name, amount of exemption, property tax serial number, number of acres
AGENCY: Carbon County (Utah). County Auditor
SERIES: 22051
TITLE: Audit reports
DATES: 1975-1978; 1980-
ARRANGEMENT: Chronological
DESCRIPTION: These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Digital image: Retain in Office permanently.
APPRAISAL
Administrative Fiscal Historical
Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.
PRIMARY DESIGNATION
Public
AGENCY: Carbon County (Utah). County Auditor
SERIES: 25649
TITLE: Income tax form records (W-2 and 1099)
DATES: 2004-
ARRANGEMENT: alphabetical by county employee's name
DESCRIPTION: These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 3 years and then destroy.
Microfilm duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Carbon County (Utah). County Auditor
SERIES: 29440
TITLE: Budget
DATES: 2005-
ARRANGEMENT: none
DESCRIPTION: These records are used to document the intended appropriation of funds. Information may include budget requests, proposals, and reports documenting the status of appropriations.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856
AUTHORIZED: 07/31/2017
FORMAT MANAGEMENT
APPRAISAL
Fiscal