Utah State University Eastern

23388--Accounts payable
23389--Payroll returned and cancelled checks
23390--Accounts payable returned and cancelled checks
23391--Administrative payroll records
23253--Accounts receivable invoices
17683--Academic records
81799--Scrapbooks

AGENCY: Utah State University Eastern

SERIES: 23388
TITLE: Accounts payable
DATES: 1937-
ARRANGEMENT: Numerical by year.

DESCRIPTION: This series provides information on our vendors. Included are check numbers, dates paid, amounts paid, and discounts taken. This information is used for internal purposes.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Public


AGENCY: Utah State University Eastern

SERIES: 23389
TITLE: Payroll returned and cancelled checks
DATES: 1937-
ARRANGEMENT: Numerical by check number.

DESCRIPTION: Actual warrant or check cut from warrant request to pay for services rendered.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Warrant/check, GRS-1836

AUTHORIZED: 12/06/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA_63G-2-302_(1)(e)_(2008)


AGENCY: Utah State University Eastern

SERIES: 23390
TITLE: Accounts payable returned and cancelled checks
DATES: 1937-
ARRANGEMENT: Numerical by check number

DESCRIPTION: Actual warrant or check cut from warrant request to pay for services rendered.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Warrant/check, GRS-1836

AUTHORIZED: 12/06/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA_63G-2-302_(1)(e)_(2008)


AGENCY: Utah State University Eastern

SERIES: 23391
TITLE: Administrative payroll records
DATES: 1937-
ARRANGEMENT: Numerical by year.

DESCRIPTION: Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration. Also included is information on insurance, workers compensation and full- or part-time status.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903

AUTHORIZED: 07/20/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA-63G-2-301_(1)(b)_(2008)


AGENCY: Utah State University Eastern

SERIES: 23253
TITLE: Accounts receivable invoices
DATES: 1937-
ARRANGEMENT: Numerical by year.

DESCRIPTION: These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 02/17/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being microfilmed and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

Paper copy: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Utah State University Eastern

SERIES: 17683
TITLE: Academic records
DATES: 1980-
ARRANGEMENT: Chronological by year, thereunder alphabetical by student surname.

DESCRIPTION: These records are used to document enrollment and graduation from college. They are used to verify classes attended and credits earned. They are also used for admission to graduate school or professional employment. They contain student names, addresses, birth dates, class rankings, class grades, grade point averages, student identification numbers, and Social Security numbers.

RETENTION

Retain Permanently

DISPOSITION

Permanent. May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records have administrative and historical value as they document a student's level of achievement and are used to qualify students for graduation.

PRIMARY DESIGNATION

Private


AGENCY: Utah State University Eastern

SERIES: 81799
TITLE: Scrapbooks
DATES: 1950-
ARRANGEMENT: Chronological

DESCRIPTION: Scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.

RETENTION

Retain for 10 year(s)

DISPOSITION

Permanent. Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723

AUTHORIZED: 03/04/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


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