West Valley City (Utah). Fire Department
10019--Utah emergency medical services incident report83399--Policies and procedures manual
83406--Demolition permit contracts
83407--Job descriptions
83408--Benefits report printout
83409--General operation correspondence
83664--Hydrant card file
83412--Outside employment
83416--Vehicle maintenance records
83417--Monthly/quarterly operational report
83419--General ledgers
83421--Monthly mileage report
AGENCY: West Valley City (Utah). Fire Department
SERIES: 10019
TITLE: Utah emergency medical services incident report
DATES: 1981-
ARRANGEMENT: Chronological
DESCRIPTION: This report form records both statistical and patient information on all emergency medical services calls received by the fire department. It serves as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5) and a copy is submitted to the State Office of Emergency Medical Services for auditing compliance.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83399
TITLE: Policies and procedures manual
DATES: 1986-
ARRANGEMENT: Numerical by subject number
DESCRIPTION: This manual contains the standard operational procedures and policies of the department.
RETENTION
Permanent. Retain until superseded
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office until superseded and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
This retention is based on the Fire Department General Retention Schedule and the administrative needs expressed by the office.
PRIMARY DESIGNATION
Public
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83406
TITLE: Demolition permit contracts
DATES: 1987-
ARRANGEMENT: none
DESCRIPTION: These forms are completed by property owners giving the fire department permission to use their property in training fires. The forms include: date, address of property, owner's name, name of person incharge, name of person responsible for demolition, purpose of destruction, signature of owner, and signature of notary and seal.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the office and the legal concerns of the city attorney.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83407
TITLE: Job descriptions
DATES: 1985-
ARRANGEMENT: none
DESCRIPTION: These files contain obsolete descriptions of individual positions in the West Valley City Fire Department. They include: job title, basic functions of position, brief description of duties, and required qualifications and skills.
RETENTION
Retain for 2 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after being superseded by new descriptions and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs of the department and the provisions of the Municipal General Records Retention Schedule.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83408
TITLE: Benefits report printout
DATES: 1983-
ARRANGEMENT: Alphanumerical by code
DESCRIPTION: This biweekly computer printout is used to reconcile vacation, holiday, and sick leave earned and taken by employees of the fire department. It contains: employees name, social security number, year-to-date total hours (vacation, holiday, sick) earned and taken, hours earned and taken for pay period.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the office.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83409
TITLE: General operation correspondence
DATES: 1984-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain the general correspondence and memorandum received by the department. It concerns the general operation of the office and does not include any correspondence of the fire chief. various memos and correspondence dealing with various subject matter.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the office and the provisions of the Municipal General Record Retention Schedule (3/88).
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83664
TITLE: Hydrant card file
DATES: 1987-
ARRANGEMENT: chronological
DESCRIPTION:
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office until hydrant is removed and then destroy.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Public
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83412
TITLE: Outside employment
DATES: 1983-
ARRANGEMENT: chronological
DESCRIPTION: This is a copy of a three part form completed by employees requesting permission to work an additional job. It contains: name of employee, type of work, hours and days of week to be worked, signature of approval or disapproval of request, and an explanation of department policies on outside employment. One copy of form is given to employee, another is filed in personnel file, and third is kept in a separate file.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the office.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83416
TITLE: Vehicle maintenance records
DATES: 1981-
ARRANGEMENT: Numerical by vehicle number
DESCRIPTION: These files are used to keep track of all maintenance and repairs to department vehicles. They contain the vehicle number, date of any repairs and maintenance, explanation of repairs.
RETENTION
Retain until disposition of asset
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office until life of vehicle and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the office.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83417
TITLE: Monthly/quarterly operational report
DATES: 1986-
ARRANGEMENT: chronological
DESCRIPTION: This is a monthly report of all departmental activities. It contains the monthly fire data reports on equipment, vehicles, manpower, number of fire and hazardous material calls; a narrative from each program on events and projects completed including significant fires and the direction of training activities. It also contains a graph comparing current number of fires and loss figures with previous year. The statistics are used to compile the annual report. This report was recently replaced by a quarterly report containing the same information.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the department. Since the data is used to compile the annual report the monthly and quarterly reports have no value after annual report is completed and distributed.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83419
TITLE: General ledgers
DATES: 1981-
ARRANGEMENT: Numerical by account number
DESCRIPTION: These ledgers are used to track spending by individual account number. They contain the date, vendor number, item purchased, amount, and purchase order number. Prior to 1988, these ledgers were handwritten, but recently have been computerized.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the office.
AGENCY: West Valley City (Utah). Fire Department
SERIES: 83421
TITLE: Monthly mileage report
DATES: 1981-
ARRANGEMENT: Chronological
DESCRIPTION: These are monthly reports of vehicle usage. They are used to keep track of hours and mileage of department vehicles for maintenance purposes. They include: vehicle number; description of vehicle; assignment of vehicle; ending mileage; total miles driven; total hours used; and whether unit was involved in an accident.
RETENTION
Retain until disposition of asset
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1989
FORMAT MANAGEMENT
Paper: Retain in Office until disposition of vehicle and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the department.