Utah Department of Administrative Services

Division of Archives & Records Service

Logan (Utah). Police Department

21820--Homicide case files
21869--Employees schedules supplements
21187--Mug shots
20391--Case reports
20392--Arrest reports

AGENCY: Logan (Utah). Police Department

SERIES: 21820
TITLE: Homicide case files
DATES: 1986-
ARRANGEMENT: Chronological, thereunder alphabetical by case name.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officer's notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after investigation completed and then transfer to Agency Record Center. Retain in Agency Record Center for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 16, Item 26.

Disposition based on the historical value of these records as they may provide intensive information on individuals' deaths and sometimes crimes and accidents, with information not available elsewhere.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Police Department

SERIES: 21869
TITLE: Employees schedules supplements
DATES: 1998-
ARRANGEMENT: Alphabetical by name.
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are reports of all leave adjustments made during a pay period. These reports include category of adjustments, the amount, social security number, and employee's name.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 18.

Records have only administrative value.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1)(b) (2008)


AGENCY: Logan (Utah). Police Department

SERIES: 21187
TITLE: Mug shots
DATES: 1982-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.

RETENTION

Retain 75 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until confirmed death of subject or until 75 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 36.

Disposition based on the historical value of these records for both genealogical and potential criminology research.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Police Department

SERIES: 20391
TITLE: Case reports
DATES: 1970-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 7.

Records have only administrative value.

PRIMARY DESIGNATION

Protected


AGENCY: Logan (Utah). Police Department

SERIES: 20392
TITLE: Arrest reports
DATES: 1970-
ARRANGEMENT: Chronological, thereunder numerical by case number.

DESCRIPTION: These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 3.

Records have only administrative value.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. Initial Contact Report (UCA 63G-2-301(2)(g) (2008))