Utah Department of Administrative Services

Division of Archives & Records Service

Kane County (Utah). County Commission

83799--Minutes
24227--Ordinances
24234--Correspondence

AGENCY: Kane County (Utah). County Commission

SERIES: 83799
TITLE: Minutes
DATES: 1864-
ARRANGEMENT: Chronological by date of meeting.
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: The minutes record the actions of the county commission (known during the territorial period as the county court), the governing body of the county. The court was authorized to manage all county business and county property. This included auditing all claims against the county. The members authorized salaries and the purchase of supplies and services. They levied property taxes for county purposes and served as a board of equalization. The members created election precincts, road districts, and school districts and appointed superintendents of such districts. They also appointed other county officials and set their salaries. The court located sites and oversaw the erection of public buildings. Business licenses, particularly liquor licenses were obtained through the commission. The Kane County Commission has been particularly concerned with road maintenance and management, and land management issues. The county managed grazing rights until the 1950s, and has more recently been involved in the management of the Grand Staircase Escalante National Monument.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 10.

This disposition is based on the value of the series as the legal record for the county, probably the best single source of historical information on official activities (building, bonding, employees, voting, licensing, taxing, zoning, etc.)

PRIMARY DESIGNATION

Public


AGENCY: Kane County (Utah). County Commission

SERIES: 24227
TITLE: Ordinances
DATES: 1896-
ARRANGEMENT: Chronological, thereunder numerical by ordinance number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-5-263 (1995)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-5-209(9) (1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 31.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Kane County (Utah). County Commission

SERIES: 24234
TITLE: Correspondence
DATES: 1917-1920
ARRANGEMENT: Chronological
TOTAL VOLUME: 0.20 cubic feet.

DESCRIPTION: These letters are the official correspondence of the county commission and primarily concern county roads. They include both incoming and outgoing letters, reports, copies of resolutions, and memorandums of agreement.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 7.

PRIMARY DESIGNATION

Public