Utah Department of Administrative Services

Division of Archives & Records Service

Box Elder County (Utah). County Commission

84093--Minutes
12224--Ordinances
10553--Publications

AGENCY: Box Elder County (Utah). County Commission

SERIES: 84093
TITLE: Minutes
DATES: i 1856-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads, water, sewage, police and fire protection. These minute books include the time and place of the meeting, names of commissioners present and absent, summary of the proceedings and decisions made by the board.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 10.

This disposition is based on the value of the series as the legal record for the county, probably the best single source of historical information on official activities (building, bonding, employees, voting, licensing, taxing, zoning, etc.)

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Commission

SERIES: 12224
TITLE: Ordinances
DATES: 1906-
ARRANGEMENT: Chronological, thereunder numerical by ordinance number

DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-5-77 (1990)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-5-15(9) (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: For records beginning in 1906 through 1979. Retain in State Archives permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 31.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Commission

SERIES: 10553
TITLE: Publications
DATES: 1967-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for Box Elder County or any of its departments, subdivisions or programs, and made available to the public.

Includes: "Resource Conservation and Development Project" (1967); "Comprehensive Area-Wide Water & Sewer Plan" (1969); and "Citizen Involvement Program on Community Development: Goals and Policies" (1971)

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 22.

Publications document the history of the agency, its services, activities and programs.

PRIMARY DESIGNATION

Public