Tooele County (Utah). County Council

1797--Ordinances and resolutions
6237--Court ordered community service files
5114--Outgoing correspondence
5138--Informational subject files
5143--Bid proposals
5148--Hazardous waste public opinion survey
26038--Correspondence
25225--Publications
28593--Road supervisor reports
29177--Ordinance and correspondence files
29431--Ordinances
84230--Minutes

AGENCY: Tooele County (Utah). County Council

SERIES: 1797
TITLE: Ordinances and resolutions
DATES: 1896-
ARRANGEMENT: Generally chronological by date of passage or adoption.

DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-20-1.7 (2000)).

RETENTION

Permanent. Retain permanently or until administrative need ends

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

Administrative Historical

This disposition is based on both the evidential and informational value of these records. Ordinances have primary legal and administrative values to the county to document the laws regulating its operations. They also have secondary informational value to researchers examining the formulation of laws and decisions by the county commission.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Council

SERIES: 6237
TITLE: Court ordered community service files
DATES: 1982-
ARRANGEMENT: Chronological, thereunder by assigned number

DESCRIPTION: These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. Tooele County provides supervision of those undertaking community service projects at various locations. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and time sheet showing how many hours are completed.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after completion of community service and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office. The courts maintain the record copy of court ordered community records.


AGENCY: Tooele County (Utah). County Council

SERIES: 5114
TITLE: Outgoing correspondence
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain the outgoing correspondence of the Tooele Board of County Commissioners. They include letters of appreciation, explanation, and policy matters. Most letters signed by the county commission originate from individual county offices These files include copies of letters and any attachments sent with the original letter.

RETENTION

Permanent. Retain for 4 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Council

SERIES: 5138
TITLE: Informational subject files
DATES: 1974-
ARRANGEMENT: Chronological, thereunder alphabetical by subject.

DESCRIPTION: These subject files are used for used for reference purposes. The files largely contain copies of materials sent to the county commission for its information or review. They include copies of correspondence, agreements and contracts, newspaper clippings, agenda, memoranda, magazine articles, minutes, certificates, reports, maps, diagrams, bylaws, plans and newsletters. As a general rule the commission only maintains copies, other offices are designated to hold the record copy. For example, the county clerk is responsible for all original contracts and minutes of the county commission.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1991

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Council

SERIES: 5143
TITLE: Bid proposals
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These are proposals submitted by private vendors in response to bid requests made by the county commissioners. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.

RETENTION

Retain for 2 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after decision by county commission and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office.


AGENCY: Tooele County (Utah). County Council

SERIES: 5148
TITLE: Hazardous waste public opinion survey
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: This survey was contracted by the county commission and undertaken by Dan Jones and Associates to survey public opinion in Tooele County concerning the construction of a hazardous waste facility. It was used by the county commission in making their final decision on whether to construct the plant. The survey includes a copy of the survey instrument, and its results show a breakdown by age, location, gender, political party, and educational level.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs expressed by the office and the historical value of this survey. Few county commissioners have contracted to undertake such public opinion surveys. This survey is of particular interest because of the importance of the issue to the future.


AGENCY: Tooele County (Utah). County Council

SERIES: 26038
TITLE: Correspondence
DATES: 1897-
ARRANGEMENT: Chronological by date.

DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 07/20/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Paper: For records beginning in 1897 through 1943. Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Correspondence documents the workings of the commission in the late 19th and first half or the 20th century.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Council

SERIES: 25225
TITLE: Publications
DATES: 1976-
ARRANGEMENT: Chronological by year.

DESCRIPTION: Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 05/26/2009

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Council

SERIES: 28593
TITLE: Road supervisor reports
DATES: 1900-
ARRANGEMENT: Chronological by year, thereunder alphabetical by precinct name.

DESCRIPTION: This series contains reports submitted at the end of the year to the County Commission by road supervisors for the Ophir and Vernon Road Districts. The reports account for the work and expense of road work in each road district and allow for payment of road supervisors for their services. The reports list the work undertaken and the cost of the work, along with a list of individuals "residing within said District who are liable to be taxed for road purposes," a list of those who have worked on the roads to pay their share of the tax, the names of those who have paid the tax, the names of those who are delinquent in working or paying their road tax. The report also includes a list of work performed and the number of hours spent by those working on the roads and a list of days worked and expenses incurred by the road supervisor.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as a representative example documenting the mechanism used by counties to build and maintain roads at the turn of the 20th century.


AGENCY: Tooele County (Utah). County Council

SERIES: 29177
TITLE: Ordinance and correspondence files
DATES: 1912-1924
ARRANGEMENT: Alphabetical

DESCRIPTION: These subject files are used for used for reference purposes. The files largely contain copies of materials sent to the county commission for its information or review. They include copies of correspondence, agreements and contracts, newspaper clippings, agenda, memoranda, magazine articles, minutes, certificates, reports, maps, diagrams, bylaws, plans and newsletters. As a general rule the commission only maintains copies, other offices are designated to hold the record copy. For example, the county clerk is responsible for all original contracts and minutes of the county commission.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series was appraised on May 1, 2017 and deemed of permanent historical value as sample documentation of the inner workings of the County Commission.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Council

SERIES: 29431
TITLE: Ordinances
DATES: 1992-
ARRANGEMENT: none

DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

Administrative Historical Legal


AGENCY: Tooele County (Utah). County Council

SERIES: 84230
TITLE: Minutes
DATES: 1851-
ARRANGEMENT: Chronological by date of meeting.

DESCRIPTION: These minute books record the actions of the county commission (known before statehood as the county court), the governing body of the county. The court managed all county business and county property, audited claims, reviewed financial reports, appropriated moneys, and authorized purchases of supplies and services. Members allocated water and timber rights, herdgrounds, and mill sites; supervised road layout and oversaw the erection of public buildings; and created election precincts, road districts, school districts, and by 1883, irrigation districts also appointing superintendents of such districts. In 1855, the court created fortification districts. They levied property taxes for county purposes and after 1878 served as a board of equalization. They provided for elections and appointed other officials. They oversaw the maintenance of the indigent, insane, orphaned, and incapacitated, and provided for the health and safety of constituents. They regulated fences, created estray pounds, and paid bounties on varmints. They authorized liquor licenses by 1864, and by 1884, general business licenses. They granted franchises beginning in 1892. All these activities are noted in the minutes.

RETENTION

Permanent. Retain for 50 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 06/22/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 50 years and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently.

M-Disc: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Archives permanently.

APPRAISAL

Administrative Historical

This series has permanent historical value as primary documentation of the business handled and actions taken by the county commission.

PRIMARY DESIGNATION

Public