Utah Department of Administrative Services

Division of Archives & Records Service

Tooele County (Utah). County Commission

84230--Minutes
26038--Correspondence
25225--Publications
1797--Ordinances and resolutions
6237--Court ordered community service files
5114--Outgoing correspondence
5138--Informational subject files
5143--Bid proposals
5148--Hazardous waste public opinion survey

AGENCY: Tooele County (Utah). County Commission

SERIES: 84230
TITLE: Minutes
DATES: 1851-
ARRANGEMENT: Chronological by date of meeting.
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These minute books record the actions of the county commission (known before statehood as the county court), the governing body of the county. The court managed all county business and county property, audited claims, reviewed financial reports, appropriated moneys, and authorized purchases of supplies and services. Members allocated water and timber rights, herdgrounds, and mill sites; supervised road layout and oversaw the erection of public buildings; and created election precincts, road districts, school districts, and by 1883, irrigation districts also appointing superintendents of such districts. In 1855, the court created fortification districts. They levied property taxes for county purposes and after 1878 served as a board of equalization. They provided for elections and appointed other officials. They oversaw the maintenance of the indigent, insane, orphaned, and incapacitated, and provided for the health and safety of constituents. They regulated fences, created estray pounds, and paid bounties on varmints. They authorized liquor licenses by 1864, and by 1884, general business licenses. They granted franchises beginning in 1892. All these activities are noted in the minutes.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This series has permanent historical value as primary documentation of the business handled and actions taken by the county commission.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Commission

SERIES: 26038
TITLE: Correspondence
DATES: 1897-
ARRANGEMENT: Chronological by date.

DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. The records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain until administrative need ends.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Paper: For records beginning in 1897 through 1943. Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 7.

Correspondence documents the workings of the commission in the late 19th and first half or the 20th century.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Commission

SERIES: 25225
TITLE: Publications
DATES: 1984-
ARRANGEMENT: Chronological by year.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for Tooele County or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. Holdings include "West Tooele Valley Flood Study" (1985) and "Tooele County Master Flood Plan" (1984).

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 22.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Commission

SERIES: 1797
TITLE: Ordinances and resolutions
DATES: 1896-
ARRANGEMENT: Generally chronological by date of passage or adoption.
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-20-1.7 (2000)).

RETENTION

Retain administrative need, transfer to Archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 31.

This disposition is based on both the evidential and informational value of these records. Ordinances have primary legal and administrative values to the county to document the laws regulating its operations. They also have secondary informational value to researchers examining the formulation of laws and decisions by the county commission.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Commission

SERIES: 6237
TITLE: Court ordered community service files
DATES: 1982-
ARRANGEMENT: Chronological, thereunder by assigned number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. Tooele County provides supervision of those undertaking community service projects at various locations. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by which date, and any expectations; a copy of the court order; and time sheet showing how many hours are completed.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after completion of community service and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office. The courts maintain the record copy of court ordered community records.


AGENCY: Tooele County (Utah). County Commission

SERIES: 5114
TITLE: Outgoing correspondence
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain the outgoing correspondence of the Tooele Board of County Commissioners. They include letters of appreciation, explanation, and policy matters. Most letters signed by the county commission originate from individual county offices These files include copies of letters and any attachments sent with the original letter.

RETENTION

Retain 4 years then transfer to the State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Commission

SERIES: 5138
TITLE: Informational subject files
DATES: 1974-
ARRANGEMENT: Chronological, thereunder alphabetical by subject.
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These subject files are used for used for reference purposes. The files largely contain copies of materials sent to the county commission for its information or review. They include copies of correspondence, agreements and contracts, newspaper clippings, agenda, memoranda, magazine articles, minutes, certificates, reports, maps, diagrams, bylaws, plans and newsletters. As a general rule the commission only maintains copies, other offices are designated to hold the record copy. For example, the county clerk is responsible for all original contracts and minutes of the county commission.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Commission

SERIES: 5143
TITLE: Bid proposals
DATES: 1986-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are proposals submitted by private vendors in response to bid requests made by the county commissioners. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after decision by county commission and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office.


AGENCY: Tooele County (Utah). County Commission

SERIES: 5148
TITLE: Hazardous waste public opinion survey
DATES: 1987-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This survey was contracted by the county commission and undertaken by Dan Jones and Associates to survey public opinion in Tooele County concerning the construction of a hazardous waste facility. It was used by the county commission in making their final decision on whether to construct the plant. The survey includes a copy of the survey instrument, and its results show a breakdown by age, location, gender, political party, and educational level.

RETENTION

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs expressed by the office and the historical value of this survey. Few county commissioners have contracted to undertake such public opinion surveys. This survey is of particular interest because of the importance of the issue to the future.